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Executive Assistant Manager

Mumbai, Maharashtra, India
As per Company Standard
October 29, 2019

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Profile Summary

Admin Manager with over ** years of experience in multiple phases of

Facility Management, General Administration & Employee Engagement in large corporate environment

Spearheaded cost saving initiatives to minimize admin cost without compromising on quality & organizational standards; worked on Apple to Apple Comparison & implemented basic procedures for all purchases Strategic planner with proficiency in coordinating with vendors for streamlining & defining continuous improvement processes; maintained peaceful & harmonious work environment in the organization Developed relationships with key corporate decision-makers through excellent liaising & coordination skills; liaised with various government bodies, authorities & ministries for approvals, tax related concerns and so on Supervised the entire project day-to-day operations through working in close proximity with all the major operational and non-operational departments Implemented & enforced regulatory controls, facility inspection & process management in conjunction with regulatory agencies, safety inspection organizations and in accordance with standard best practice Possess deep understanding of latest technological advancements, regulations, guidelines & statutory compliances and ensured quality and effectiveness of the various management systems

Consistently grown across the hierarchy through high-stake decisions using experience-backed judgment, work ethics and irreproachable integrity Team-based management style coupled with the zeal to motivate peak individual performances with technical skills in MS Office Suite Career Timeline (Latest 5)

Core Competencies

Soft Skills

Notable Accomplishments Across the Career

Worked on:

o Technical Projects for Dell & British Telecom across PAN India for call monitoring, scheduling engineer, and verifying call reports, submission for payment & follow up till payment received. Handled a Technical as well as back office team of more than 50 members.

o Non-Technical Projects such as Set up for new Office of 8000 Sq. ft. – Turnkey Project at MBP, Ghansoli and 4000 Sq. ft.

–Turnkey Project at Nariman Point, Ernest House

Supervised travel desk management for international and local travel arrangements for almost around 600 employees PAN India and assisted employees while travel to various locations across India & Overseas Managed arrangements for more than 500 employee for Annual Events, Conferences, Seminars, Trainings and other activities of the company/business and ensured facilities for all Delegates attending In-house meetings. Tushar R. Jack


Facility Management

Employee Relations & Welfare

Vendor Management

Cost Control Initiatives

Cafeteria Management

Travel & Accommodation

Infrastructure Management

Budgeting & MICE

Team Building & Leadership

General Administration HR Management

Preferred Location: Mumbai & Overseas

Collaborator Decision Maker

Change Agent


Team Leader


2005 -




2013 –


2003 –


2014 –


JSW Steel Ltd. as

Executive Assistant – US

Operations, Mining

Newswire 18 as

Assistant Manager –



Devalaya Trust as

Care Taker / Manager

India Capital Research

and Advisors Pvt. Ltd.,

Mumbai as Manager, HR &


Allied Digital Services Ltd.

as Senior Executive –


Managed a team of 100 employees for getting enroll and completing the basic firefighting course certification. Ensured timely maintenance of office equipment at all Mumbai & Pan India locations, including furniture & fixture based on approved requisitions, maintaining stock level of stationeries & housekeeping material an anticipating needed supplies for more than 500 employees.

Maintained all facilities for Corporate Office (35000 Sq.ft), Logistics Branch Office (8000 Sq.ft.) & NOC & SOC Technical Centre (4000 Sq.ft.) at Allied Digital Services Ltd. Coordinated with personnel within & with other offices, scrutinized and replied correspondence and provided active secretarial assistance to Head - US Coal Mining; maintained mining records for 9 mines (USA coal operations) at JSW Steel Professional Experience

India Capital Research and Advisors Pvt. Ltd., Mumbai as Manager, HR & Administration Jan’14 – Dec’18 Key Result Areas:

Maintaining premises with knowledge of materials, issue controls & record keeping and ensuring facility maintenance to the highest possible standards of safety, cleanliness, security & operational effectiveness Formulating new SOPs & methodologies for time management, work order prioritization & preventive maintenance and maintaining schedules, logs, documentations & administration for concise recordkeeping Executing HR related processes & activities for managing the payroll of employees, recording attendance & leave balance along with the formalities & documentation required for on-boarding & induction Participating in annual operational budget preparation, controlling operations within the budget limits Supervising complete administration activities for the organization including housekeeping, cafeteria, transportation, help desk management, corporate meeting & events and so on

Managing the travel arrangements for staff & guests such as air, train, car, hotel & service apartments along with visa processing Estimating the cost of equipment, labor & materials to determine project feasibility and assisting management in the design & construction and propose adjustments in exiting designs Developing vendor relations, evaluating their performance, managing contracts to obtain right cost for services and monitoring contract’s expiry & initiation of re-procurement

Monitoring health & safety operations and ensuring adherence with regulatory & government standards for emergency services for facilities including safety, security, repairs, firefighting system, pest control and water supply Laying down the service standards regarding cleanliness, amenities & maintenance and ensuring strict adherence to these Requesting quotes from listed vendors & source alternatives, negotiating to get best deals for supply of consumables & equipment and identifying & implementing cost saving measures Scheduling & coordinating for conducting initial assessments, internal audits, management reviews, analysis of employee complaint/concerns and product non-conformity reports to take corrective actions across all services Training & mentoring the team members; creating & sustaining a dynamic environment that fosters development opportunities

& motivates high performance amongst team members

Previous Experience

Newswire 18, Mumbai as Assistant Manager – Administration May’13 – Dec’13 JSW Steel Ltd., Mumbai as Executive Assistant – US Operations, Mining Aug’11 – Apr’13 Allied Digital Services Ltd., Mumbai as Senior Executive – Administration Mar’05 – Jul’11 Narmadeshwar Devalaya Trust, Mumbai as Care Taker / Manager Feb’03 – Feb’05 Danabhai Arcade Pvt. Ltd., Mumbai as Senior Executive – Administration Oct’99 – Jan’03 C.M.M Studio Ltd., Mumbai as General Assistant – Administration Oct’98 – Sep’99 Education

Graduate – B.Com


Microsoft Office Automation from Velankar Computer Institute, Mumbai in 1996 Certification in Disaster Management from Aniruddha’s Academy of Disaster Management, Mumbai in 2002 Basic Fire Fighting & Emergency Preparedness from Usha Fire Fighting, Navi Mumbai, MBP in 2007 Personal Details

Date of Birth: 15th January 1977

Languages Known: English, Hindi and Marathi

Address: Krishna Bhuwan, 2nd Floor, R. No. 9, 511, Opera House, S.V.P. Road, Mumbai – 400004, Maharashtra

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