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Financial and administative controller

Port Elizabeth, Eastern Cape, South Africa
October 28, 2019

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CHRISTIAN NAME(S) Jackalyn Maria Margaret

POSTAL ADDRESS 18 Alberti Circle, Mosel

Uitenhage, South Africa

CONTACT NUMBER(S) 08 44 22 1778



SCHOOL Strelitzia High School


INSTITUTE East Cape Midlands College



National Diploma in Business Management

Computer Practice

Financial Systems *

Entrepreneurship and Business Management *

Financial accounting

Introductory accounting *

Management Communication

Sales Management

*passed with 80% and above

Excel with Business – short course

Online accounting and book keeping course

AddSkills – Excel intermediate

AddSkills – Excel Advance

VWSA – online ICAN computer courses

Power point, Word, Excel (no certificate given)



AdCorpBlu – Contracted to Volkswagen, Product Engineering, in the Endurance Department – 07 November 2011 todate

Financial Controller and Administrator for Endurance Department (Both cost centres/stations – Uitenhage and Pretoria)


Financial Reporting

Creating the department’s ANNUAL budgets and forecasts (revenue and overheads)

Preparation of MONTHLY forecasting and budgeting for Endurance Department – actuals vs forecasting

Monthly and weekly reconciliation of the performance report

Investigate any variances and or discrepancies

Created and maintained the monthly financial report and graphs

Create order requisitions and ensure that expenditure is in line with budget.

Preparation of annual renewable contracts and orders

Checking and signing invoices – forwarding invoices to accounts payable for payment.

Attending to service provider invoice related queries.

Preparing reversible and non-reversible journals for the month.

Monitor travel claims and expenditure for the department

Attend finance meetings when required to do so

Maintaining of financial records and related filing systems. Capex

Forecasting capex items – “creating 5 yearly wish list”

Preparing current capex list and timing plan for the year

Creating all capex files for current financial year, includes, quotations, purchase orders, cash flow, purchase orders and payment of invoices.

Maintaining asset register

Handling any related queries from Internal Audit in regards to asset verification and capex items Endurance personnel details – Labour Broker Staff and VW hourly staff

Capacity planning forecast (man hours forecast)

Monthly reconciliation of hours, salaries, and invoices.

Creating Divisional orders and purchase orders for Endurance Drivers to ensure payment of invoices.

Compile the monthly accident free km graphs and spread sheet, printing the certificates for drivers.

“Stand-in” for Supervisor in regards to VW hourly staff on TAB system. Correcting and maintaining hourly staff timesheets. Done weekly on VW timesheet system

Submitting monthly allowances for VW hourly staff to HR

Submitting weekly Prior OT allowance form for VW hourly staff to management for sign off. German Contract vehicles – Main source of revenue

Forecasting of DLV’s for yearly profit

Invoicing of DLV’s when vehicles reach 25%, 50%, 75% or 100% of testing

Perform costing exercises before, during and at end of test to maintain and check profitability of department and of test

Maintaining project plan spread sheets showing the following o Contract vehicles daily status, running, on hold, etc. used for forecasting of revenue Support Vehicles

Ensure vehicles used for supporting drivers and visitors in Gerotek are correctly logged

That km driven for private use are correctly calculated and paid for. Test Track Usage

Data capturing the test track logs sent in showing the time per vehicle on the test track

Ensure that invoices for “special track bookings” are correct, and create orders for these invoices Workshop Job Card

Data capturing the Workshop job cards sent in from both Uitenhage and Gerotek

Information to be used for costing purposes

Petty Cash

Management of departments petty cash


First aider, and custodian of the first aid box

Ordering/issuing PPE and maintaining the OHSE file.

Buying refreshments for the office

Manage the stationery “cupboard”

The Workforce Group – 01 October 2011 – 04 November 2011 My job description and duties did not change as from what my function was when Barco Recruitment/Africon Trust was in service. Company/contract was taken over as a running concern Barco Recruitment – 30 October 2009 – 01 October 2011 Due to previous Labour Broker being asked to leave site, a stand in broker was asked to take over the running of the contract.

All positions where frozen and my job description and duties did not change as from what my function was when Africon Trust was in service.

We where taking over as a running concern.

Africon Trust – 01 December 2004 – 30 October 2009 Working for a Labour Broker that supplies Sovereign Foods in Uitenhage with all its general workers, semi skilled and skilled work force, including a number of the farms and hatcheries operating as subsidiaries to Sovereign Foods.

Job Title: Administration/Office Manager:

Wages: Full wage clerk function for approximately 1700 fortnightly paid workers

Responsible for the complete wage run process of all contract workers, factory and farm workers, from manually capturing times from clock cards, to inputting onto Pastal payroll, to payment thereof for an approximate 1700 workers.

Invoicing of wages to correct cost centers and customers, manually creating and managing customer statements, correct allocation of payments.

Control of overhead budget for the wages is maintained and all “overs” are explained and invoiced.

Supervision and administration of site supervisors (six site supervisors) and office assistant, ensuring all administration is kept up to date and correctly done, correctly filed and also responsible for creating a friendly, positive and open environment in the admin office.

Comparing the manning levels on the budget to the onsites by which the workers are booked into the factory on their respective lines.

Handling all Department of Labour queries, maternity forms, UI19 forms.

General office admin, handling queries, answering phones, sending emails, arranging meetings, ordering stationery, toners etc

Responsible for the year end function for the workers, arranging the braai to the contents of the goodie bag to be taken home.

Also arranging for the year end function for the office staff and clients. Administration of canteen – Approximately 240 meals a daily

Maintaining budgeting, costing and financial planning of the canteen and meal preparation.

Supervising the canteen staff, 2x cashiers and 2 x cooks

After October 2009, the canteen was outsourced.

Incorporated Labour Contractors – June 2000 – December 2004 Positions held:

Receptionist and Wage Clerk:

Secretarial and receptionist duties

Wage clerk

Promoted to the Finance Department as a Creditors and Debtor Clerk

Full Creditor and Debtor clerk function from processing invoices to reconciliation of accounts

Processing of the petty cash for all the 8 branches

Processing of the bank accounts for all the 8 branches

Debtor and Creditors clerk for the two sister companies

Management accounts and month end journals and postings Volkswagen of South Africa – January 1999 – June 2000 January to June 1999 – Commercial Trainee Contract - Posted to the Human Resources Division – Corporate Education Department

Commercial Trainee Contract extended for a further 6 months Moved to Marketing Division, Vehicle Distribution Department, to work on the new computer system – SAP Commercial Trainee Contract cancelled and was employed on a temporary basis from September 1999 – June 2000 in the Marketing Department.

Corporate Education Department – January – September 1999

Fulfilled the role of Office Administrator

Collating data and publishing the Departmental Monthly Report

Administration of time sheets and pay cheques for the other Commercial Trainees

Worked closely with Mr. F. Jones concerning the German Praktikum Students re: typing of their contracts, through to ensuring that they are on VWSA payroll

Assisted in the Core Room, i.e. supervising and marking Core Modules Vehicle Distribution Department – September 1999 – June 2000

Data capturing on the new SAP system

Capturing of new vehicle allocations to the Dealer Network

Responsible for the compilation of spreadsheets for all imported vehicles from Germany through to allocation and shipping to Dealers

Handling of dealer queries

Loading of export cars onto the SAP system

Shipping of spare parts and missing parts to Dealers References:

Freddy Jones

041 – 9966466

Department head of Graduate Trainee Training Programme Corporate Education Department

Volkswagen of South Africa

Jenny Dekker

Ms Deker was the HOD Medical has since left Sovereign Foods and now works at Tenneco 082-***-****

041 – 401 7350

Johannes Didloff

UDSD (Uitenhage Despatch Skills Development) – Driver supervisor

+27-41-994-**** or 084-****-***

Neville Oosthuizen

Supervisor – Resigned in December 2018

Analysis Department



Albert Brand

Senior Engineer

Prototype Build Department




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