CHRISTIAN NAME(S) Jackalyn Maria Margaret
POSTAL ADDRESS 18 Alberti Circle, Mosel
Uitenhage, South Africa
CONTACT NUMBER(S) 08 44 22 1778
SCHOOL Strelitzia High School
HIGHEST STANDARD PAST 1997 - Grade 12 – Standard 10 TERTIARY EDUCATION
INSTITUTE East Cape Midlands College
National Diploma in Business Management
Financial Systems *
Entrepreneurship and Business Management *
Introductory accounting *
*passed with 80% and above
Excel with Business – short course
Online accounting and book keeping course
AddSkills – Excel intermediate
AddSkills – Excel Advance
VWSA – online ICAN computer courses
Power point, Word, Excel (no certificate given)
EMPLOYMENT HISTORY AND EXPERIENCE
AdCorpBlu – Contracted to Volkswagen, Product Engineering, in the Endurance Department – 07 November 2011 todate
Financial Controller and Administrator for Endurance Department (Both cost centres/stations – Uitenhage and Pretoria)
BREAKDOWN OF PRINCIPAL ACCOUNTABILTIES
Creating the department’s ANNUAL budgets and forecasts (revenue and overheads)
Preparation of MONTHLY forecasting and budgeting for Endurance Department – actuals vs forecasting
Monthly and weekly reconciliation of the performance report
Investigate any variances and or discrepancies
Created and maintained the monthly financial report and graphs
Create order requisitions and ensure that expenditure is in line with budget.
Preparation of annual renewable contracts and orders
Checking and signing invoices – forwarding invoices to accounts payable for payment.
Attending to service provider invoice related queries.
Preparing reversible and non-reversible journals for the month.
Monitor travel claims and expenditure for the department
Attend finance meetings when required to do so
Maintaining of financial records and related filing systems. Capex
Forecasting capex items – “creating 5 yearly wish list”
Preparing current capex list and timing plan for the year
Creating all capex files for current financial year, includes, quotations, purchase orders, cash flow, purchase orders and payment of invoices.
Maintaining asset register
Handling any related queries from Internal Audit in regards to asset verification and capex items Endurance personnel details – Labour Broker Staff and VW hourly staff
Capacity planning forecast (man hours forecast)
Monthly reconciliation of hours, salaries, and invoices.
Creating Divisional orders and purchase orders for Endurance Drivers to ensure payment of invoices.
Compile the monthly accident free km graphs and spread sheet, printing the certificates for drivers.
“Stand-in” for Supervisor in regards to VW hourly staff on TAB system. Correcting and maintaining hourly staff timesheets. Done weekly on VW timesheet system
Submitting monthly allowances for VW hourly staff to HR
Submitting weekly Prior OT allowance form for VW hourly staff to management for sign off. German Contract vehicles – Main source of revenue
Forecasting of DLV’s for yearly profit
Invoicing of DLV’s when vehicles reach 25%, 50%, 75% or 100% of testing
Perform costing exercises before, during and at end of test to maintain and check profitability of department and of test
Maintaining project plan spread sheets showing the following o Contract vehicles daily status, running, on hold, etc. used for forecasting of revenue Support Vehicles
Ensure vehicles used for supporting drivers and visitors in Gerotek are correctly logged
That km driven for private use are correctly calculated and paid for. Test Track Usage
Data capturing the test track logs sent in showing the time per vehicle on the test track
Ensure that invoices for “special track bookings” are correct, and create orders for these invoices Workshop Job Card
Data capturing the Workshop job cards sent in from both Uitenhage and Gerotek
Information to be used for costing purposes
Management of departments petty cash
First aider, and custodian of the first aid box
Ordering/issuing PPE and maintaining the OHSE file.
Buying refreshments for the office
Manage the stationery “cupboard”
The Workforce Group – 01 October 2011 – 04 November 2011 My job description and duties did not change as from what my function was when Barco Recruitment/Africon Trust was in service. Company/contract was taken over as a running concern Barco Recruitment – 30 October 2009 – 01 October 2011 Due to previous Labour Broker being asked to leave site, a stand in broker was asked to take over the running of the contract.
All positions where frozen and my job description and duties did not change as from what my function was when Africon Trust was in service.
We where taking over as a running concern.
Africon Trust – 01 December 2004 – 30 October 2009 Working for a Labour Broker that supplies Sovereign Foods in Uitenhage with all its general workers, semi skilled and skilled work force, including a number of the farms and hatcheries operating as subsidiaries to Sovereign Foods.
Job Title: Administration/Office Manager:
Wages: Full wage clerk function for approximately 1700 fortnightly paid workers
Responsible for the complete wage run process of all contract workers, factory and farm workers, from manually capturing times from clock cards, to inputting onto Pastal payroll, to payment thereof for an approximate 1700 workers.
Invoicing of wages to correct cost centers and customers, manually creating and managing customer statements, correct allocation of payments.
Control of overhead budget for the wages is maintained and all “overs” are explained and invoiced.
Supervision and administration of site supervisors (six site supervisors) and office assistant, ensuring all administration is kept up to date and correctly done, correctly filed and also responsible for creating a friendly, positive and open environment in the admin office.
Comparing the manning levels on the budget to the onsites by which the workers are booked into the factory on their respective lines.
Handling all Department of Labour queries, maternity forms, UI19 forms.
General office admin, handling queries, answering phones, sending emails, arranging meetings, ordering stationery, toners etc
Responsible for the year end function for the workers, arranging the braai to the contents of the goodie bag to be taken home.
Also arranging for the year end function for the office staff and clients. Administration of canteen – Approximately 240 meals a daily
Maintaining budgeting, costing and financial planning of the canteen and meal preparation.
Supervising the canteen staff, 2x cashiers and 2 x cooks
After October 2009, the canteen was outsourced.
Incorporated Labour Contractors – June 2000 – December 2004 Positions held:
Receptionist and Wage Clerk:
Secretarial and receptionist duties
Promoted to the Finance Department as a Creditors and Debtor Clerk
Full Creditor and Debtor clerk function from processing invoices to reconciliation of accounts
Processing of the petty cash for all the 8 branches
Processing of the bank accounts for all the 8 branches
Debtor and Creditors clerk for the two sister companies
Management accounts and month end journals and postings Volkswagen of South Africa – January 1999 – June 2000 January to June 1999 – Commercial Trainee Contract - Posted to the Human Resources Division – Corporate Education Department
Commercial Trainee Contract extended for a further 6 months Moved to Marketing Division, Vehicle Distribution Department, to work on the new computer system – SAP Commercial Trainee Contract cancelled and was employed on a temporary basis from September 1999 – June 2000 in the Marketing Department.
Corporate Education Department – January – September 1999
Fulfilled the role of Office Administrator
Collating data and publishing the Departmental Monthly Report
Administration of time sheets and pay cheques for the other Commercial Trainees
Worked closely with Mr. F. Jones concerning the German Praktikum Students re: typing of their contracts, through to ensuring that they are on VWSA payroll
Assisted in the Core Room, i.e. supervising and marking Core Modules Vehicle Distribution Department – September 1999 – June 2000
Data capturing on the new SAP system
Capturing of new vehicle allocations to the Dealer Network
Responsible for the compilation of spreadsheets for all imported vehicles from Germany through to allocation and shipping to Dealers
Handling of dealer queries
Loading of export cars onto the SAP system
Shipping of spare parts and missing parts to Dealers References:
041 – 9966466
Department head of Graduate Trainee Training Programme Corporate Education Department
Volkswagen of South Africa
Ms Deker was the HOD Medical has since left Sovereign Foods and now works at Tenneco 082-***-****
041 – 401 7350
UDSD (Uitenhage Despatch Skills Development) – Driver supervisor
Supervisor – Resigned in December 2018
Prototype Build Department