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Accounts Payable Manager

Location:
Sugar Land, TX
Posted:
October 16, 2019

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Resume:

Renee R. Steffan, MBA, MSA

**** ******** *** ***** ***** Land, TX 77479

adalw7@r.postjobfree.com

281-***-****

Software Skills: Microsoft Office, Excel, Word, Powerpoint, Outlook, Lotus Notes, Visio, SAP,

Quickbooks, Transaction Manager, Oracle, SXe, Cincom, Glovia, Avante, Scala, AS400, Max Recall,

Filenet, D&B, GetPaid, Minitab, Microgen, TRECS, Infor

QuVa Pharma, Inc.

Accounts Payable Manager December, 2018 – May, 2019

●Manage AP Team and work with other departments on projects. Handled special requests on behalf of the Leadership team.

●Process accurate recognition and classification of expenditures by account and department, accurate treatment of accruals, and accurate and timely payment to all vendors. Put procedures in place to track expenses, avoid duplicate payments and aid in accruals.

●Respond to vendor requests, reconcile statements

●Project to change vendor terms, payment process method. Prepare and process check runs, wires, ACH’s and drafts to reconcile to the bank. Track and research outstanding checks.

●Track, research and resolve discrepancies between the PO and invoice, and process invoices and credits.

Dudjak Investments Group, LLC

Customer Service Representative November, 2016 – June, 2018

●Responsible for monitoring inventory, processing orders, scheduling freight, invoicing, monitoring aging, on time delivery for my customers.

●Research and resolve problems that arise in QuickBooks or Transaction Manager. Developed a procedure for processing backordered product. Update all Desktop Procedures.

●Provide technical support to all customer emails and phone calls.

●Provide Sales Reports to Management on a monthly or as requested basis.

●Involved in implementing .com business for Canada

Wood Group

Accounts Payable Manager June, 2015 – November, 2015

●Responsible for Consolidation of WG Mustang, WG Kenny and WG PSN for the Accounts Payable process.

●Manage group of 13 AP Representatives.

●Responsible for calculating and reporting metrics on a monthly basis.

●Involved in project to convert multiple locations to a newer version of Oracle so all locations are on the same platform.

●Work with IT to automate metric calculations and increase efficiency and accuracy in the data gathering process.

●Review Desktop Procedures to ensure that consistency in processes and procedures are working effectively across all business units.

●Work with project manager to streamline AP processes and improve efficiency.

●Work with the Disbursements team to ensure payments were accurately made to our vendors and employees.

●Work closely with Management, Plant Controllers, and Purchasing on special projects such as resolving 3-way match issues and determining root cause.

●Support P-Card and Travel Card Program Administrators in documenting procedures and instructions for the cardholders. Responsible for reconciling the G/L import file to the statements, as well as resolving any discrepancies.

●Assist internal and independent auditors as needed.

●Through working with members of the AP Team fraud was uncovered and reported to Management, demonstrating immediate success of the back office consolidation of the AP Department.

Discover Financial Services

Manager, Accounting Services June, 2014 – February, 2015

●Manage the Settlement Accounting team for Payments Services. Responsibilities include ensuring proper accounting for business operations, specifically the transaction processing and settlement activities of Discover’s payments networks.

●Play a key role in business initiatives by incorporating new business processes/products into daily/monthly accounting processes in a timely, proactive and controlled manner.

●Manage month-end close process.

●Ensure compliance with GAAP and internal/external control policies.

●Foster open communication and team atmosphere.

●Review and approve Staff Journal Entries.

●Review and approve Staff prepared balance sheet reconciliations.

●Perform variance analysis, identify key drivers and financial measures to ensure financial statements are accurate.

●Work on Projects that require interaction with a diverse group of people to drive efficiency and continuous process improvement.

Tyco International 1986 - 2013

Pentair / Tyco Valves & Controls, LP (A subsidiary of Tyco International), Houston, TX

Accounts Payable Manager June, 2006 – July, 2013

●Responsible for Back Office Consolidation for TV&C North America (US and Canada) for the Accounts Payable process, currently utilizing six different systems at 8 manufacturing plants & multiple Sales and Distribution locations

●Manage group of 20 AP Representatives.

●Process approximately 182,000 invoices per year in multiple currencies.

●Involved in Global SAP Template project to consolidate Tyco Flow Control Worldwide onto one instance of SAP, including Master Data Maintenance.

●Converted multiple locations to SAP.

●Documented Sarbanes Oxley procedures and ensure that consistency in processes and procedures are working effectively across all business units; passed the SOX audit each year.

●Continued involvement in Import / Export Trade Compliance initiative, reviewing invoices and entry summaries to ensure we are in compliance with U.S. Customs.

●Work closely with Management, Plant Controllers, and Purchasing on special projects: payment terms extension project, ACH project, BMG netting (centralized banking system for Tyco globally).

●Implemented P-Card program for North America (US and Canada) on JPMorgan Chase and then American Express, including generating automated export files. P-Card Administrator on both systems.

●Assist internal and independent auditors as needed. Managed an independent audit of payables for all systems/databases resulting in findings of only $50K out of $3B paid out.

●Consolidated invoice and check printing from multiple instances to one solution. Presented with an Operational Excellence award for Business Simplification due to the back office consolidation in November, 2007.

●Responsible for outsourcing and offshoring Accounts Payable Department. This project was halted 1 month before projected outsourcing was to take place.

Corporate Accounting Services Manager September, 2001 – June, 2006

●Responsible for AR, AP and Credit for 6 Manufacturing Plants

●Responsible for SOX initiation, analysis and follow-through for AP, AR and Credit, encompassing Purchasing, Sales, Order Entry, Shipping, Receiving, and Accounting. Ensure that consistency in processes and Sarbanes Oxley is employed and working effectively across all business units; passed the SOX audit each year.

●Implemented Scanning in Department on two scan softwares – Filenet and Max Recall.

●Integral role in Credit and Cash Application Six Sigma project, developing spreadsheets to analyze problem areas.

●Six Sigma Greenbelt project to track and measure AP problems resulting in a reduction of AP problems by 70% over two years. Participated in a Six Sigma Lean project to optimize efficiency in the AP department. Utilize Six Sigma methodology to track various efficiencies within the group.

●Managed 5 Credit Analysts, 3 AR Clerks, 10 AP Clerks

●Analyze incoming cash by Business Unit, prepare & distribute cash goals to Credit Analysts and Plant Controllers for forecast, report results internally and to management on a weekly basis.

Corporate Accounting Services Manager September, 2000 – September, 2001

●Consolidate financial statements for AG Safety Sales Texas, Louisiana, Alabama, and New Jersey, including all sub ledgers and accounts reconciliations.

●Manage AP and AR departments for 3 plants and all AG Safety Sales locations.

Senior Accountant October, 1999 – September, 2000

●Responsible for balance sheet analyses, gathering and reviewing work of all accountants.

●Handled month-end process for General Ledger, forecasting, budgeting, payroll interface and intercompany reconciliations.

●Analyze and prepare quarterly and year-end schedules for SEC package. ● Completed the Tyco Federal and State Tax Packages for fiscal year-end.

Grinnell Corporation (A subsidiary of Tyco International), Exeter, NH

Senior Accountant May, 1991 – October, 1999

●Financial Statement preparation, Headquarters budget, forecast and analysis of all actual expenses.

●Integral role in the conversion of Tyco Flow Controls general ledger system from Mainframe to AS400, including creating a new chart of accounts.

●Maintained the G/L system for Flow Control Division in the United States & Canada.

●Processed and verified the ADP Payroll interface into the G/L.

●Prepared SEC schedules required for fiscal year-end.

●Assisted internal and independent auditors as needed.

Audit & Tax Assistant, CIP Coordinator, May, 1986 – May, 1991

Fixed Asset Accountant

●Maintained and updated the Fixed Asset system for all locations in the United States and Canada, processed journal entries to update the property accounts, analyzed property and betterment accounts.

●Updated Grinnell Fire Protection General Ledger, prepared journal entries, and analyzed various accounts.

●Coordinated $1.2 Billion in contracts from various districts throughout the United States & Canada.

●Various Payroll and AP functions, including the manual updating employee earnings, 401K and savings bonds.

●Coordinated audit planning memos and reports, finalized audit reports.

●Reviewed audit staff expense reports for accuracy and completeness.

●Prepared conflict of interest survey and various projects as they arose for both Audit and Tax Departments.

Education:

M.S. Accounting, New Hampshire College, Manchester, NH 1996

M.B.A., New Hampshire College, Manchester, NH, 1988

B.S. Degree in English, Indiana State University, Terre Haute, IN 1983 Tyco Valves & Controls Six Sigma Greenbelt

Awards:

Six Sigma Operational Excellence Award for Business Simplification

NAPW Woman of the Year 2013-2014

Pinnacle Professional of the Year 2013-2014

Texas Department of Insurance General Lines Agent 2018

Volunteering:

●Co-Chair for American Red Cross, Exeter, NH

●Snowdrop Foundation Volunteer

●Meals on Wheels Volunteer



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