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Executive Assistant Administrative

Location:
Newburgh, NY
Salary:
70000
Posted:
October 17, 2019

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Resume:

Valerie M. Ruffin

914-***-****

adal45@r.postjobfree.com

Objective: Seasoned/organized professional, looking to secure a position in an atmosphere where I can utilize my interpersonal and communication skills. Ability to exercise good judgement with a strong initiative to succeed.

Work Experience:

Mount Sinai Health System Executive Assistant October 2012 - August 2019

Coordinated, planned and scheduled activities to ensure goals and objectives are accomplished for IT Department

Managed busy calendars, coordinated meetings and appointments for Vice President/Senior Director, Finance and Senior Director, Emergency Management Section Chief and teams

Maintained departmental time tracking files for teams

Coordinated planning and logistical arrangements for conferences and trainings for Information Technology staff

Coordinated and scheduled social events

Interfaced with department executives and senior management

Processed invoices and requisitions; ordered and maintain office supplies

Coordinated IT department move for 700 + staff to new corporate headquarters

MSHS Wellness Ambassador/MSHS wellness initiatives participant

Temporary Consultant Assignments 2009 - 2012

RBC Capital Markets

Executive Assistant, Municipal Finance – supported Department Head & Public Power Managing Directors

Lexis Nexis

Executive Assistant, Lexis Practice Advisor – supported LPA Team

AXA Equitable

Executive Assistant, Office of Diversity & Inclusion- supported SVP, Chief Diversity Officer and Director

Morgan Stanley

Executive Assistant, Prime Brokerage, Investment Management – supported Managing Director

Citi Private Bank

Administrative Assistant, Compliance – supported Director/RIM

Processed and reconciled travel/entertainment expense reimbursements

Coordinated planning and logistical arrangements for conferences and meetings both domestic and international

Managed busy calendars, coordinated appointments and prepared itineraries for travel

Interfaced with clients and department executives

Compiled, bound and distributed presentations and reports

Maintained office files and supplies

Oppenheimer & Co., Inc. Admin Assistant-Healthcare Investment Banking August 2006 - September 2008

Coordinated administrative, secretarial and general office support to Managing Director, Executive Director and Director

Processed and reconciled travel/entertainment expense reimbursements

Coordinated planning and logistical arrangements for conferences and meetings both domestic and international

Managed busy team calendars, coordinated appointments and prepared itineraries for travel

Interfaced with clients and department executives

Compiled and distributed confidential correspondence, presentations, reports and memos

Maintained office files and supplies

Computer Skills: Microsoft Excel, Outlook, PowerPoint, Word, Oracle, Sinai Central, Concur

References Available Upon Request



Contact this candidate