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Executive Assistant Manager

Location:
Riyadh, Saudi Arabia
Posted:
October 13, 2019

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Resume:

Executive Assistant cum Office Manager with over * years of working experience in multinational companies in USA Singapore, UAE,India and currently working with SAP Software company in KSA, I have dedicated my career to keep executives and business owners organized, prioritized and less stressed. Well versed in juggling the schedule and travel plans of multiple executives. Adept in handling the busy schedules and travel plans of multiple corporate executives, while juggling other general office administration duties. I can execute appointment management, writing corporate emails, managing calendars and maintaining MIS while meeting deadlines. I practice a streamlined & intuitive approach to assistance, working toward opportunities that will broaden my horizon a team player, willing to lead or follow, eager to learn, my passion is to contribute, support and make a difference.

Administrative cum Executive Assistant

CONTACT

CAREER OBJECTIVE

Aastha Verma Singhaniya

ABOUT ME

Managing calendar of multiples Heads

Handling external and internal coordination

Managing travel arrangement for all top management

Scheduling Meetings and appointment

To maintain daily records of daily, weekly and monthly reports.

Assisting the higher management in tracking the key business parameters of the business.

Preparation and review of Profitability Reports and Variance analysis with estimates and projections.

Assist the CEO in generating and analyzing Business MIS & Financial MIS, Co-coordinating with various departments

Scanning & Analysis of Industry Peers/New business

Project progress & budget monitoring

Manage and ensure execution of specific assignments / projects initiated by the CEO

Interaction and relationship building with Industry Consultants to ensure quick information availability

Ensuring that strategic initiatives are driven across the organization and key projects are tracked and monitored

+966548338698Phone.

Nov 2017 to Dec 2018 Sony Pictures Network World-wide – Executive Assistant

Assistance to higher management, board members and key stakeholders

Managing calendar of multiples Heads at multiple location India, KSA, Singapore

Handling external and internal coordination

Managing travel arrangement for all top management

Scheduling Meetings and appointment

Managing entire office supplies

Coordination with HR for all sort of new policy to be adhered in 3 location

Tracking attendance and leaves of all 3 location

Managing petty cash

To maintain daily records of daily, weekly and monthly reports

Managing office supplies for all Partners office

Processes certain recurring invoices relating to association business of all vendors & third party payroll staff

Assisting the higher management in tracking the key business parameters of the business

Preparation & analytical study of various financial reports viz. projected profitability statement, periodic financial report

Supporting Team for Various business hurdles and keeping things to work smoothly

Coordination with various business heads and their team for work alignment

Coordination of Finance meetings for Strategic issues & follow-up on the decided actions

Preparation of presentations & reports for the business head for his presentations to senior Management

Interactions with external agencies, consultants on behalf of the Business Head

Maintaining an efficient flow of information between all levels of the Company including internal and external contacts on a wide spectrum of plans and priorities

Arranging corporate meetings & conference calls. Schedule appointments, meeting and take down dictation

Process all outgoing communication in forms of emails, letters voice messages or other forms of communication

Achievements: Awarded as women of Substance for Q4, Awarded as best support for successful SKOM 2019 (SAP Global Leadership Summit)

Date of Birth: April 9, 1991 Age: 27

Gender: Female

Marital Status: Married

Birth Place: Mumbai, India

Nationality: Indian

BACHELOR’S DEGREE

Bachelor of Science

in Information Technology - 2011

INTERESTS

Listening to music

Spending time with pets

Networking

Coffee

Problem Solving

Books

University of Mumbai

EDUCATION

Dec 2018 to present: SAP KSA & Singapore, India – Digital business service APJ –Office Manager cum Executive assistant

EXPERIENCE

HOBBIES

adaks0@r.postjobfree.com

LinkedIn https://www.linkedin.com/in/aastha-verma-271258154

Address

Villa Number - 3668, Al Hadhil ibn Zafr, Al Murabba, Riyadh 12612, Saudi Arabia

Managing calendar of CEO

Handling external and internal coordination

Managing travel arrangement for all top management

Scheduling Meetings and appointment

To maintain daily records of daily, weekly and monthly reports

Coordination with external clients

Handling HNI & Expats stakeholder

Processes all invoice of Vendors

Managing all stationary & keeping track for entire team

Managing all sort of Approval's on behalf of CEO

Arranging corporate meetings & conference calls. Schedule appointments, meeting and take down dictation

Process all outgoing communication in forms of emails, letters voice messages or other forms of communication

Co-coordinating cross functional terms to ensure project deliverables

To establish and maintain secretarial practice to ensure accurate and reliable data

Managing calendar for Partner & MD

Handling external and internal coordination

Managing travel arrangement for all top management

Scheduling Meetings and appointment

To maintain daily records of daily, weekly and monthly reports

Email Management for Partner

Managing all sort of Approval's on behalf of Partner

Handling HNI, Expats stakeholder & helping them to Deep Dive into Business strategy, research, analysis and consulting

Working with the management team to develop and maintain the Company s correspondence guidelines and advise all support staff on proper correspondence processes and procedures

Background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings and engagements;

Coordinate with other departments as necessary for reports and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements.

Processes certain recurring invoices relating to association business

Preparation of presentations & reports for the MD for his presentations to investors

Interactions with external agencies, consultants on behalf of the Partner & MD

Achievement: Awarded star of the year - 2016

Nov 2009 to Sept 2015 Larsen Toubro Special projects UAE – Executive Assistant

LANGUAGeES

Ensuring that strategic initiatives are driven across the organization and key projects are tracked and monitored

Preparation & analytical study of various financial reports viz. projected profitability statement, periodic financial report

Coordination of Finance meetings for Strategic issues & follow-up on the decided actions.

Preparation of presentations & reports for the CEO for his presentations to investors

Interactions with external agencies, consultants on behalf of the CEO

Assistance to higher management, board members and key stakeholders

Achievements: Part of Cost saving project - INR 1.5Bln

1

Positive Attitude

MS Office (Excel, Word, PPT)

Communication

Email Management

Calendar Management

Attentive listening and effective oral communication skills

Sep 2015 to Nov 2017, Tata Communication USA – Executive Assistant

University of Mumbai

Bachelor of Science

in Information Technology

BACHELOR’S DEGREE

EDUCATION

Spending time with pets

Networking

Problem Solving

Great at Problem Solving

Proactive approach

Ability to quickly create and apply ideas and solutions

Project deliveries

SKILLS

EXPERTISE



Contact this candidate