Resume

Sign in

Administrative Assistant Document Control

Location:
Calgary, AB, Canada
Posted:
October 07, 2019

Contact this candidate

Resume:

Nagasudhamayi Minnal

adaja7@r.postjobfree.com ● 587-***-**** ● Calgary, AB, T2Y 3Z5

SUMMARY

5.5years of as a Document controller Specialist including Quality Control, Archiving, Electronic Filing, Scanning pipelines drawings.

Proven experience in handling Land, Well and Engineering Documents.

Excellent organizational skills and ability to prioritize tasks to maintain high quality of service in fast paced environment

Collaborative team player with effective communication and handled client inquiries.

Followed company procedures to create data back up plans.

Advance user of MS Word, Excel, Outlook, Power Point, Access, Document Management Systems.

Continuous learner to test new data databases and software updates to support business.

PROFESSIONAL SKILLS

Time Management

Attention to detail

Responsible

Organized

Data entry

Queries Handling

Documents Scanning

Team player

Digital Storage Handling

Filing

Fast paced

Document recovery

TESL Certification Level-1 - University of Calgary Jul – Sep 19

WORK EXPERIENCE

Document Control Analyst - Alta Gas Inc Mar - Apr 19

Robert Half Office Team (Suncor, Alta Gas Inc)

Archived Documents according to the Retention rules and Instructions into the Document Management System and File Storage.

Worked with Engineering, Well and Land Project Teams and issued documentation according to the project needs.

Extracted files from Data Management System and File storage locations according to the standard procedures.

Coordinated paper files for scanning and converted to electronic images.

Provided scanning and imaging services for specific projects in a team.

Prepared specialized copying requests from different departments

Worked closely with International scheduling team understanding the issues and modifying the data in company software.

Fixed errors and revisited machines for quality assurance through company software.

Document Control Analyst: - Suncor Nov - Nov 18

Archived Documents according to the Retention rules and Instructions into the Document Management System and File Storage.

Worked with different Project Teams and issued documentation according to the project needs.

Extracted files from Data Management System and File storage locations according to the standard procedures.

Coordinated paper files for scanning and converted to electronic images.

Mailroom clerk/Receptionist - Mcleod Law LLP Jun - Aug 18

Greeted and welcomed guests and provided them with a positive first impression of the organization

Directed guests and answered their questions.

Scheduled appointments for lawyers and delivered mails to their assistants promptly.

Processed payments and issued receipts according to company procedures.

Set up the board rooms for crucial meetings and scanned the customers identities according to lawyers.

Forwarded faxes to the appropriate lawyers and their assistants.

Document Control Analyst - Intact Insurance Aug 14 – Feb 15

Created reports, correspondence and spreadsheets using Microsoft Access

Sorted and scanned documents and uploaded to the company database

Retrieved and repaired old documents and saved them in computer based filing system

Maintained close communication with different departments

Examined, categorized, sorted and filed incoming insurance documents

Document control/Quality Control Analyst - TAB Canada Apr 13 – Apr 14

, Clients (Suncor, Husky, Enbridge, TransCanada Pipelines, Progress Oil&Sands)

Document Control:

Responded to requests to retrieve information with in the dead line, information searches and general requests for support team/department personnel.

Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.

Accurately updated information by collaborating with department heads as required.

Quality check performed on the scanned drawings and fixed for errors.

Worked with huge volume of well files and Engineering drawings.

Scheduled and conducted meetings with clients and business partners

Lead the team of 4 professionals and coordinated inventory activities

Supervised the team in processing and conducting quality assurance on the scanned documents, and auditing around 1600 boxes of files

Processed general requests from vendors in a timely manner.

Junior Administrative Assistant - Bowen Workforce Solutions

Nov 12 - Mar 13

Performed administration duties including filing, sorting, labeling, photocopying and scanning

Provided administrative support to staff and volunteers and assisted program coordinator in organizing events, such as presentations and meetings

EDUCATION AND TRAINING

Job Ready Employment Skills Program Oct. 17 - Mar 18

Calgary Immigrant Women’s Association, Calgary, AB

Master of Technology Jun 07 - Sep 09

Acharya Nagarjuna University, Guntur, India

Bachelor of Electronics and Communication Engineering Oct 01 – May 05

Anna University, Chennai, India



Contact this candidate