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Office Manager

Ludhiana, Punjab, India
October 03, 2019

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TAVNEET KAUR Contact No: 988-***-**** / 946-***-**** E-mail:


Seeking professional enrichment in foreign trade with responsible and challenging position that allows me to utilize my Education, Experience & Personal Ability.

A dynamic professional having 12 years of experience in Foreign Trade (Export and Import), Knowledge of Handling all Export and Import activities. Currently associated with Deepak International Limited. Deftness in handling overall functioning Internal as well as External. Demonstrated excellence in Letter of Credit and all Export- Import activities. Proficient in managing and maintaining coordination and excellent follow up with Overseas Buyer & Suppliers, Bank, Shipping Lines and Freight Forwarders, CHA for all upcoming Import and Export shipments.

Personal Ability

A clear & dynamic communicator; Always keen in maintaining good relationship with office subordinated and ready to accept challenges.

- Excellent written and verbal communication skills.

- A clear & dynamic communicator;

- Extremely productive in a high volume, high stress, environment

- Proficient in the use of MS Office with advance Excel Office 2010

Corporate Exposure :

Approx. 16 years of Total Experience

1) Name of the organization: Deepak International Limited (Govt. Recognized Export House)

Duration: January 2007 to till date

Deepak International Limited is a govt. recognized Golden Status Trading House (ISO 9002) Based in Ludhiana with its registered office in New Delhi & China. It is one of the five largest exporters & manufacturer of Bicycle, Auto parts, all types of Batteries & Multi Products from India & China. Its business with includes 45 countries around the world.

Roles & Responsibilities

Role Astt. Manager (Import- Export)

Job Responsibilities :

- Looking after all Export & Import (CHINA) Activities

- Responsible for all Import & Export Shipment.

- Sourcing Suppliers from China.

- Direct dealing with overseas client.

- Order Booking & Price Negotiations.

- Preparing Working Sheet and checking orders feasibility.

- Handling Pre-Shipment and Post-Shipment Procedure.

- Ensuring continuous interaction with international customer to analyze requirements & provide customized services.

- Responsible for maintaining Inventory Strategies with preset guidelines.

- Responsible for Preparation and presentation of Remittance documents to bank.

- Responsible for Posting of shipping documents under L/C and Purchase Orders

- Handling correspondence (Internal and External)

- Coordination with Shipping Lines and Freight Forwarders and Banks..

- Keep Track of the Import Shipments as well as Export Shipments

- Communicating with Shipping Lines and Freight Forwarder for Freight and Booking Space.

- Coordination with CHA for upcoming Import Shpts as well as Export clearance.

- Keep track and follow up on all clearing activities.

- Resolving escalated grievances and queries of International and Domestic Buyers.

2) Name of the organization: Dada Motors Ltd.

Duration: October 2005- Jan 2007

Roles & Responsibilities

Role: HR cum Account/Office Executive

Job Responsibilities :

-Payroll, overtime, Time keeping, legal statutory & compliance, incentives, costing per department, maintenance of personnel files, welfare functions like, canteen, supply of uniforms, shoes, etc, statutory duties like remittance of ESI, PF, professional tax, factory liason activities like half yearly returns, annual returns, list of holidays, Labour welfare fund, maintenance of statutory registers, First Aid boxes, First Aid Centers etc., and Basic Accounts Related job..

3) Name of the organization: Oster Group of Companies (Jawand Sons)

Duration: Jul 2003- May 2005

Roles & Responsibilities

HR/Office Executive

Job Responsibilities :

- Dealing and monitoring of over 1400 employees directly

- Wages of over 600 employees

- Dealing with contractors Wages, Piece Rate

- Operating MIS, Time Office Management

- Financial Analysis:

Costing Overhead


Developments (HRD)

- Production Planning:

Capacity & Capability

Costing (Article)


Production Records


Code of conduct regarding minimum requirements on Social & Working Conditions & Environment for International Exporters

Ground Contamination

Hazardous & Non Hazardous Waste

Environmental Improvements

Fire Prevention

Worker Safety

Wages and Working Hours

Force and Bounded Labour


Disciplinary Action

Child Labour

Academic Qualification

M.B.A. in HR from IGNOU, Delhi (2010)

PGDCA from Punjab University, Chandigarh (2003)

B.B.A. from Punjab University, Chandigarh (2002)

Intermediate from P.S.E.B., Mohali (1999)

High School from C.B.S.E., Delhi (1997)

Computer Literacy

M.S.Office (Word, Excel, Power Point)

Web Technology

Programming Language

Operating System

Functional Traits :

- Self Motivated, Fast learner

- Quick & Continuous Learner

- Excellent communication and interpersonal skills

- Energetic, Honest & sincere and self-motivated

- Innovative and challenging attitude

Personal Profile

DOB - 01.03.1982

Nationality - Indian

Marital Status - Married

Language Known - English, Hindi, Punjabi

Current Salary - Rs.35000/Month

Place: Ludhiana

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