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Administrative Assistant Engineer

Location:
Rawdat Al Khail, Qatar
Posted:
September 28, 2019

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Resume:

CV of Ms. Rovilyn L. Bartolome Page * of *

CAREER OBJECTIVE:

To join an organization that could channel my abilities and continue to grow and develop into a level of responsibilities where I can make significant contribution to the success of the organization. I wish to work in an environment that promotes teamwork and provides challenges.

KEY QUALIFICATIONS:

• Goal oriented

• Can easily adopt different environment and can deal with different nationalities

• Well versed on MS Office and its Application

PROJECT EXPERIENCE:

Document Controller

October 20, 2017 – September 16, 2019

MITSUBISHI HEAVY INDUSTRIES LTD.

Doha, Qatar

Project : Doha Metro Project

Client : Qatar Rail

Department : Business Contracts and Commercial Department Duties and Responsibilities:

Review daily incoming Correspondence from all Consortium Partners MMHKT (Mitsubishi Heavy Industries, Mitsubishi Corporation, Hitachi, Kinki Sharyo, Thales)

Provide copies of incoming Thales correspondence to Subsystems team

Liaise with Subsystem technical team

Prepare responses to main contract (General) and Consortium correspondence

Maintain correspondence log (incoming/outgoing)

Report status of correspondence log (daily)

Prepare and maintain Employer’s Claim and Notice Sub-Clause 17.1.1-Logs and soft copy (incoming/outgoing)

Prepare and maintain Employer’s Notice Sub-Clause 8.5.1 and 8.5.3-Logs and soft copy (Incoming / Outgoing)

Liaise with Business Commercial and Contracts Team for cross over issues / Claims to Main contract / Sub- Contractors / Consortium Partners

Provide and Report Major issues (daily/weekly)

Updating / Maintaining Thales Claims correspondence Register and soft copies

Downloading signed letters from Aconex

Generating letter reference and uploading, managing documents through Wrench

Preparing / uploading letters for Civil Contractor (ISG-Red Line North UG, RLR-Red Line North EAG, QDVC-Red Line North UG, FYAP-Red Line South EAG, ALYSJ-Gold Line UG, CCC-Major Stations, PSH- Green Line UG, SPH-Green Line EAG, RnR-Hamad International Airport Station)

Updating Register Logs / Preparing letters for Subcontractors (ZITRON, ZENDAN, CCC and MIDMAC) ROVILYN L. BARTOLOME

Mobile No: +974-********

E-mail: adagv7@r.postjobfree.com

Umm Ghuwailina Doha, Qatar

CV of Ms. Rovilyn L. Bartolome Page 2 of 4

Document Controller

April 01, 2014 – October 17, 2017

PARSONS INTERNATIONAL LIMITED

Doha, Qatar

Project : Local Roads and Drainage Programme

Client : ASHGHAL / Public Works Authority (PWA)

ATM Reference No. : DS008-P00-PAR-CON-STF-A11385

Duties and Responsibilities:

• Maintaining all documents in accordance with the project communication protocols and the document control project procedures

• Uploading and managing all kinds of documents / submittals through “EDMS’ – SharePoint

• Manage to update Inspection Request Log sheet with its status, revisions and follow ups

• Responsible for the administration of pertinent documents such as Shop Drawings, Correspondences, Request for Information (RFI’s), Material Submittals, Shop Drawings, Method Statement, Inspection Request, Material Inspection Request, As Built Drawings, Minutes of Meetings, Non-Conformance Request (NCR’s) and reports as per company procedure

• Finalizes draft letters addressed to Client, Stakeholders and Main Contractor

• Maintains the accuracy of Quality file system, hard and electronic copies

• Conferring with document originators or engineering liaison personnel to resolve discrepancies and changes required to documents to ensure accurate records

• Performing the document registry duties including the filing and retrieving of incoming, outgoing, downloaded and uploaded documents from and into the client’s specific portal/web

• Monitor and update accurately with carefulness all received documents for distribution

• Support and facilitate the completion of regular reports

• Updating Incoming and Outgoing Logs

• Preparing Minutes of Meeting

• Documents archiving for Project Handing Over

Administrative Assistant

July 21, 2013 – March 31, 2014

PARSONS INTERNATIONAL LIMITED

Doha, Qatar

Project : West Car Park (WCP) & South Site Wide Infrastructure and Landscaping Project (SSWIP) Client : ASTAD / Qatar Foundation (QF)

Duties and Responsibilities:

• Receives / Distributes / Scan RFIT’s (Request for Information / Testing) & MDS (Material Delivery at Site)

• Manage to update RFIT’s & MDS Log sheet with its status, revisions and follow ups

• Maintain the accuracy of Quality file system, hard and electronic copies

• Prepare and disseminate correspondences, memos, forms, and submittals

• Finalizes draft letters addressed to Client, Main Contractor, Specialist Consultants, Nominated Sub – contractors.

• Scanning & Renaming Documents for uploading in EDMS (Electronic Data Management System) – PAR-LINK®

• Preparing Weekly Actual and Proposed Work Schedule for Staff – with / without Overtime

• Responsible for Staff Request such as Leave Request, Company Letter Request, etc.

• Safekeeping of documents and confidential files (Variations/Invoices) for easy reference.

• Monitor and update accurately with carefulness all received documents for distribution

• Handles and Monitor Petty Cash

• Responsible for e-mails

CV of Ms. Rovilyn L. Bartolome Page 3 of 4

Secretary / Document Controller

March 21, 2010 – March 2013

NATIONAL ENGINEERING BUREAU

Dubai, UAE

Project : The Fairmont Ajman (5 Star Hotel)

Client : Hotel and Tourism Company

Duties and Responsibilities:

• Reporting to the Client Representative / Resident Engineer

• Arrange and Transmits Drawing Submittals, Material Submittals, Technical Submittals

• Finalizes draft letters addressed to Client, Main Contractor, Specialist Consultants, Nominated Sub – contractor

• Safekeeping of documents and confidential files (Agreements / Contracts) for easy reference.

• Maintains and control the register of all Shop Drawings (Architectural, Structural, Mechanical, Plumbing, Electrical, HVAC

• Receives, encodes, and files documents to proper folder files forwarded by the Main Contractor such as SD, MS, IR’s, MIR’s, RFI’s, NCR’s... etc.

• Printing Auto CAD Drawings / Converting Auto CAD Drawings to PDF as requested

• Updating Logs / Follow-up Bidders for Tender Documents and Addendum Correspondence (Interior Design Works, Landscaping Works, Marine Works etc.)

• Assisting QS Engineer for Tender Analysis

• Follow up open Submittals / correspondence to Architects and Engineers

• Look after important emails

• Updating Soft & Hard Copies

• Filing as per ISO 9001

Secretary / Document Controller

January 2009 – March 20, 2010

SEIDCO GENERAL CONTRACTING L.L.C

Abu Dhabi, UAE

Project : The Fairmont Ajman (5 Star Hotel)

Client : Hotel and Tourism Company

Duties and Responsibilities:

• Reports directly to the Project Manager

• Updates Daily Report to Consultant & Main Office

• Handles and Monitor Petty Cash

• Drafting letters and e – mails prepared by Engineers

• Safe keeping of documents and confidential files

• Arrange Logs and control all Shop Drawings

• Sending of Drawing Submittals, Material Submittals, etc.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals Secretary

May 2008 – August 2008

IMAGE MARITIME SHIPPING AGENCY

Ajman, U.A.E.

CV of Ms. Rovilyn L. Bartolome Page 4 of 4

Receptionist

September 2007 - November 2007

AJMAN MARINE SERVICES

Ajman Chamber of Commerce and Industry

Ajman, U.A.E.

Duties and Responsibilities:

• Updating Seaman’s File

• Attends incoming calls and redirect to corresponding personnel

• Make outgoing calls as per manager’s request

• Deals with outlook emails and attend to important emails

• Arrange in sending and receiving couriers

Accounting Staff (New Accounts Section)

October 2002 – April 2003

Cash Department

Philippine National Bank

Manila, Philippines

Duties and Responsibilities:

• Monitor and check existing accounts and verify previous transactions and make sure they are updated time to time

• Process and make necessary documentations for the NEW accounts

• Update the system on Time Deposits and check status of other deposits

• Process check deposits and encashment

EDUCATIONAL ATTAINMENT:

College : Bachelor of Science in Business Administration

(Major in Marketing) – Graduate

University of the East

Recto Manila, Philippines

1998 – 2003

PERSONAL INFORMATION:

Date of Birth : 7 April 1981

Nationality : Filipino

References available upon Request



Contact this candidate