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Office Microsoft

Union City, NJ
January 11, 2020

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Harris Beach, NY, NY, June **** – Present

Legal Assistant

Prepared legal documents using Microsoft Office’s: Word (TOC, Styles, TOA, and redlining), PowerPoint, and Excel;

Prepare expense reports and submit invoices for payment;

Responsible for calendaring and organizaing meetings;

Assembled and Served: Motions, Briefs, Demands, Affirmations, Affidavit ofServices;

Enter time in Carpe Diem for attorneys and paralegals;

Process templates for demands responses (Bill of Particulars, Combined Demands, and Discovery and Inspection)’

Communication with clients and docketing clerks;

Create and update legal binders

Proskauer, NY, NY, July 2012 – June 2017 – Temp to Perm

Lead for Document Services

Process forms/records of incoming work request (i.e. word processing, proof reading, and delivering documents to attorneys outside of office), distribute to staff internally and externally;

Troubleshoot daily glitches;

Heavy communication through emails/telephone;

Process a range of legal document production for litigation, corporate, real estate and employment lawyers using Microsoft Office’s Word, PowerPoint and Excel to type letters, legal documents and correspondence including use of Styles, TOC and TOA; scans, redlines and comparison documents, and legal binders through working with duplication department;

Draft and manage correspondence;

Transcribe notes and prepare minutes for monthly meetings

Organize and maintain electronic filing system organized by department, lawyer and/or client/matter

Distributing overflow of work to operators and quality checking work once completed

Arrange visitor passes, conference room scheduling, and heavy domestic and international telephone intake

Arranging meetings; conference calls, travel and car service

Maintained supplies and responsible for contacting temporary assistants on an as needed basis

Nourse & Bowles LLP NY, NY January 2009 - June 2012 (FIRM CLOSED)

Legal Secretary to Partner and Associates

Maritime Law -- Ocean Transportation Litigation

Calculated and entered attorneys’ time and prepared invoices and expense accounts

Assembled Motions and Briefs with Exhibits for court filings via ECF (PDF formatting)

Kept abreast of attorneys’ outside committees, affiliations, calendar with clients and Courts

Researched clients/demographics on web

Mass distribution of documents/binders; scanned/filed/copied documents and answered telephones and Notarized documents

Typed/proofread: Answers, Stipulations, Interrogatories, Memorandum of Law, Briefs, Affidavits, emails, correspondence, international statistical charts, and presentations

Reed Smith LLP NY, NY October 2001 - December 2008

Legal Secretary to Partners, of Counsel and Associates

Litigation/Real Estate

Typed/proofread: Answers, Stipulations, Interrogatories, Memorandum of Law, Briefs, Affidavits used TOA, TOC, Styles and Dictaphone, assisted attorneys work on class actions within medical industry

Prepared and filed ECF and kept abreast of court calendar with docketing department

Prepared attorneys’ travel arrangements (i.e. hotel, conference rooms, rentals (domestic/international))

Entered attorneys’ time in Elite and communicated with accounting department to get statements sent to clients

Electronically/manually set up conference calls and meetings

Entered attorneys’ time and prepared accounts and checks

Kept abreast of attorneys’ calendar/contacts for clients


Baruch College NY, NY Paralegal Certificate (1997) - Notary Public

Pace University NY, NY Business Administration/Business Law (2 years)

Skills& Applications:

Microsoft Office (Word; Outlook; PowerPoint; Excel; Styles; Tables, Table of Authorities and Table of Contents; Elite/DTE/ProLaw; Adobe Acrobat; Dictaphone and/or Fast Longhand (75 w.p.m.), DeltaView; Notary Public; Document Management Systems (PC Docs, iManage and Filesite)

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