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Administrative Assistant Executive

United States
January 12, 2020

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**** ****** ** *****


North Las Vegas,NV 89031


September 2019-Present Nevada State College Temporary Admin Henderson,Nevada

● Administrative support to the Business Program Director and Business Department

● Calendar management, meeting and event coordination

● Business correspondence

● Travel

● Purchasing

● Business/HR management processes

● Coordinating document receipt and archiving

● Data management

● Assigned special projects and project research.

● Contributions in the areas of teaching, mentoring, advising, research, and/or institutional service. October 2014 – April 2019 Office Manager/ Technical Support Software Engineering Services Bellevue, Nebraska

● Human Resource Duties (new hire orientation, exit checklist, Cobra letter).

● Company Benefits(Aflac,Dental,Medical,401k,and Life insurance)

● Dealing with correspondence, complaints and queries.

● Executive assist to owner of company,and Hr/Operations Director

● Company events(setup,catering,etc.)

● Travel/Expense reports.

● AP/Invoice Support, (bill pay).

● Contractor Invoices/Timesheet for payment.

● Design,organize,and implement office operations, policies,and procedures.

● Oversee adherence to office policies and procedures.

● Ensure security, integrity and confidentiality of data.

● Implement procedural and policy changes to improve operational efficiency.

● Implementing and maintaining procedures/office administrative systems.

● Preparing letters, presentations and reports.

● Ensure security, integrity and confidentiality of data.

● Time Sheet Oversight Support.

● Keeping personnel records.

● Serve as the point person for maintenance, mailing, shopping, supplies, equipment,

● Bills, and Errands.

● Adherence to tenant inquiries and complaints,scheduling of conference room and setup. 2013-Oct 2014 Accounting Assistant Professional Research Consultants Omaha,Nebraska 1

● Assisted with bi-weekly payroll preparations. Light accounting, data entry in excel spreadsheets. Clerical duties, scanning, mail distribution, and filing. 2011-2013 Executive Administrative Assistant Douglas County Juvenile Assessment Center

Omaha, Nebraska

● Entering information into the case management system. Performing general clerical duties to assist in the operation of the Juvenile Assessment Center. 2008-2010 Accounting Assistant Jimenez, Brown& Associates Waterloo, NE

● Verified W-2 forms for tax input into Atx systems. Provided light accounting in Quick books

Royal Personnel Temporary Services Scottsdale, Arizona (2006-2008) Duties included:

Farmers Insurance

Agency Support personnel

● Maintain customer records, assist policyholders questions. Discuss insurance product offerings, advised customers of claims, billing policies, procedures. Responded to inquiries, issues and complaints.

JD Steel

AP/Document Control

● Linking invoices to the AP system, Timberline. Responsible for coding, description on AP vouchers.

Terros/Home healthcare

Medical Claims Specialist/Scheduler

● Processed, researched, and billed in a behavioral health setting. Processed, scheduled services in addition to researching and resubmission of denied claims.

● Scheduling of nurses for in home care services

● Hr duties

Phoenician/Boulders Resort

Human Resources Personnel

● Instructed employees to complete forms for personnel files. Worked with a team to orient new-hires. Verification of work history and reference checks. Fender music

Administrative Assistant- International Sales

● Duties in the international sales dept. inputting outbound sales orders in SAP, discontinued parts, debits and credits.

Castle mega store corporate office

Administrative Assistant- Senior Buyer

● Assisted with input on spreadsheets in excel, front receptionist duties. 2

1999 – 2006 Warranty clerk/Executive Assistant Freightliner Sterling Western Star of Arizona Tolleson, AZ

● Processed 1300 claims month, gathered information for corporate audits Created worksheets for cost evaluations; hours claimed verse actual

● Assisted manager with documentation of (WIP) warranty parts inventory


Metropolitan Community College Human Services/Cultural studies Omaha, Nebraska Human Services General Certificate May 2017

Human Services Associates Degree Sept 2018

Creighton University Omaha, Nebraska Cultural Anthropology/Sociology


A dedicated professional with a background in administrative, executive support. Experienced in handling sensitive and confidential customer information. Detail-oriented; carries out responsibilities in a timely and organized manner and team-oriented.

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