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Assistant Administrative

Location:
Norwalk, CT
Posted:
January 05, 2020

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Resume:

Carla J. Kooij

** ********* ******

Norwalk, CT *6850

Home: 703-***-**** Cell: 703-***-****

ada7vl@r.postjobfree.com

Professional, dedicated, and loyal Legal, Executive and Administrative Assistant, offering 20+ years of proven success, now seeking career opportunities offering challenging responsibilities in a professional environment. A committed, invaluable “right hand” with an exceptional work ethic, whose commitment to employers, clients, customers, and team collaboration consistently facilitates increased productivity, efficiency, and project achievement for the partner, C-suite level executive or project manager.

HIGHLIGHTS OF QUALIFICATIONS

Enthusiastic and committed; a go-getter who doesn’t quit until the job is done right.

A highly organized, detail-oriented professional with the ability to provide thorough and skillful administrative support to C-suite level executives, attorneys, and senior partners.

Strong work ethic and willingness to take ownership for wide-ranging responsibilities.

A proven record of accomplishment in the areas of customer service, client relations, scheduling, learning new responsibilities quickly, and general office operations.

Excellent MS Office skills, including Word, Excel, PowerPoint and Outlook.

Professional Experience

ADMINISTRATIVE ASSISTANT (contract) Oct. – Nov. 2019

Destination Weddings (through Robert Half International), Boston, MA

Provided administrative support for corporate office, uploaded new 2020 hotel rates into Softrip database for transferring to a new system; rates were calculated via an Excel calculator beforehand. Hotel rates were entered into the system with 100% accuracy.

ADMINISTRATIVE ASSISTANT (contract) June – July 2019

Dennis Sullivan & Associates (through Express Employment Professionals), Wellesley, MA

Provided administrative support by answering phones, preparing correspondence, updating Excel spreadsheets, and assisting with marketing projects. Organized and prepared materials for educational workshops regarding wills, trusts, and estate planning. Scanned and uploaded documents into legal database.

CHILD CARE/TUTOR/CAREGIVER (Independent) Feb. 2018 –May 2019

SitterCity.com - Framingham, Wayland, Natick, MA

Provided child care and homework support; organized fun and educational activities; engaged children with games; supervised children. Caregiver for senior citizen with cancer; prepared her meals, took her to Dana Farber Hospital for months of tests and chemo sessions; gave her medicine. Certified in CPR & First Aid.

ADMINISTRATIVE ASSISTANT III June – July 2018

TJX Companies (through Complete Staffing Solutions), Marlborough, MA

Provided advanced administrative support for Vice President and Assistant Vice President in Field Human Resources; interfaced with a variety of staff on human resources issues which required tact and diplomacy.

Heavy scheduling for executives of meetings and conference calls; maintained multiple calendars. Prepared correspondence; made travel arrangements, including flights, hotel reservations, and car rentals.

Carla Kooij Page Two

LEGAL ASSISTANT Feb. 2017 – Nov. 2017

National Right to Work Legal Defense Foundation, Springfield, VA

Provided administrative support for three litigation attorneys in the area of employment law. Kept cases organized by establishing and maintaining files; monitored calendars; met deadlines; documented actions; input legal files into file database and case management software; confirmed case status with attorney.

Helped develop cases by preparing legal documents for delivery to the Court, union, plaintiff or defendants, i.e. summonses and subpoenas; pleadings, complaints, discovery requests, or responses to opposing counsel.

Prepared business correspondence, business expense reports, credit card reconciliation forms; and coordinated travel arrangements. Answered phones and took messages when attorney was unavailable.

CHILD CARE/TUTOR (Independent) Jan. 2016 – Feb. 2017

SitterCity.com - Alexandria & Arlington, VA

Provided child care and homework support for children while parents were away on business.

GOVERNMENT AFFAIRS ASSISTANT –(contract)

June 2015 – Dec. 2015

Harley Davidson Government Affairs Office (through Artech Information Systems, LLC), Washington, D.C

.

Provided administrative support for the CEO and Director of Government Affairs at Harley-Davidson. Worked on various tasks for the advocacy of Harley-Davidson issues within state, federal and international government areas to advance the company’s position in the marketplace.

Maintained frequently changing calendars; scheduled and coordinated all aspects of executive level appointments, meetings, and conference calls.

Prepared PowerPoint presentations and created or modified various Excel spreadsheets. Coordinated international and domestic travel arrangements for CEO. Handled logistics of special events.

OFFICE MANAGER

June 2013 – June 2014

Therapeutic Interventions, Inc., Alexandria, VA

Provided administrative support to the Director of NOVA Programs; scheduled meetings, prepared correspondence and reports. Developed cordial relationships with supervisors, staff, clients and vendors.

Created, modified, and updated reports to determine accurate deadlines for Quarterlies, Annual Reports, Treatment Plans and Prior Authorizations; followed-up to ensure Medicaid requirements were met.

Uploaded documents; researched information on Medicaid website to verify information was accurate.

Prepared background materials, handouts and presentation materials for monthly staff meetings; ordered catering and handled logistics for meetings and events. Ordered office supplies, worked with vendors; prepared timesheets.

EXECUTIVE ASSISTANT (independent contractor)

Oct. 2010 – June 2015

Jan Cartwright, c/o CMJ Placement Services, Inc.

Provided quality administrative support for CEO; developed cordial working relationships with job candidates: engineers, IT, and executives; conferred with candidates to evaluate suitable matches for employers.

Answered inquiries pertaining to employment opportunities, salary, company culture, and location.

Researched websites for job seekers, conducted reference checks; prepared correspondence and contracts.

Prepared invoices, posted new job advertisements online, made changes as required. Managed electronic emails and messages from management.

Carla Kooij Page Three

PROGRAM ASSISTANT, LEGAL SECRETARY

Jan. 2009 – Oct. 2010

Employers/Clients: Legal E, Partnership for Transparency Fund, Washington, D.C.

Provided superior quality administrative support for the Vice President and COO, including scheduling and administering international teleconferences and Board meetings, taking the minutes, and writing reports.

Created and developed a complex Excel database to contain all of PTF’s grant-funded projects. Prepared correspondence and processed grant agreements to CSO leaders.

Made travel arrangements, including flights, hotel reservations, and car rentals. Prepared time sheets, invoices, check requests, and expense reports. Maintained calendars and schedules.

LEGAL SECRETARY

Feb. 2007 – Oct. 2008

Dow Lohnes, PLLC, Washington, D.C.

Prepared legal and business documents for Senior Partner, Associate and a Paralegal regarding employment discrimination, domestic law, and wrongful discharge.

Prepared agendas for meetings, scheduled conference calls, web seminars, meetings and coordinated logistics. Effectively managed multiple calendars; updated contact lists; created client/matter lists and files.

Coordinated travel arrangements, including flights, hotel reservations, and car rentals.

Prepared and proofread reports, PowerPoint slides, handouts and presentation materials for meetings. Prepared timesheets, expense reports, invoices and check requests.

MARKETING & SALES REPRESENTATIVE

April 2004 – Dec. 2006

Kooij Enterprises, Inc., Virginia Beach, VA

Marketed and sold non-toxic, non-carcinogenic health care products. Researched marketing techniques for more effective promotion; created advertising for newspapers & website.

LEGAL SECRETARY

Nov. 2000 – April 2004

Latham & Watkins, LLP, New York, NY

Provided administrative and secretarial support for two of the top partners in corporate law, mergers and acquisitions, international business, finance and bankruptcy law.

Typed, edited, proofread and redlined complex documents and briefs for major clients including Marriott International, Vought Aircraft, and General Cigar.

Organized and scheduled meetings, conference calls and webinars; managed logistics and planned catering.

Made domestic and foreign travel arrangements, including flights, hotels, and car reservations. Prepared timesheets, expense reports, and check requests; handled complex monthly billing.

Education & Certifications

Bachelor of Arts Degree Professional Certificate of Achievement

Psychology & Fine Arts: Art Therapy Special Events and Meeting Planning

Goucher College, Baltimore, MD San Diego State University, San Diego, CA

Certificate of Achievement Certificate of Achievement

Microsoft Office 2007: Comprehensive Comprehensive Excel: Beginning through Advanced

FCPS, Fairfax, VA Tidewater Community College, Virginia Beach, VA



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