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Assistant Administrative

Spencer, MA
January 03, 2020

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Sarah E. Ouillette


To build a long term career in a stable work place with opportunities of career growth.

** ******* *****

Northbridge, MA 01534



Rikutec America Inc – Assistant to the Owner

April 2019 – Present

Provide administrative support to a staff of four and the owner

ERP Management

Inside Sales

AR Management

Sales Order processing from confirmation thru Invoicing

Create Purchase Orders

Cost Analysis

Audit Support

Project Management

Oversee management open issues company wide

Create quotes for customers

Shipment logistics


IT Support for office staff and owner

Handle all correspondence with customers and suppliers

Create Travel expense forms

Report weekly to Corporate office in Germany with quarterly info and updated action list

Create meeting minutes for corporate record keeping

DTC Enterprises, Holden, MA – Administrative Co-Ordinator

September 2018 – April 2019

Provide administrative support to a staff of two and the owner

Management of current and new employee database information

Yearly tracking of employee statistics currently 300+ active

Third party payroll support

Credit card expense management and oversight

Transportation use management and oversight

Disciplinary management for all staff

Report daily findings to owner

Work directly with management as a backup support system

PTO management for all branches

Evaluate and assign employee raises

Asset Management

Manage insurance claims as needed

Workers Compensation claim processing

Manage employee compliance issue for different work environments

Amalfi, Millis MA — Receptionist / Assistant

November 2017 – August 2018

●Managed reception area (greeting customers, accepting customer payments, and responding to in-person requests)

●Handled Inbound and outbound calls

●Kept track of all inventory and order items when necessary

●Scheduled clients, classes, and special events

●Responsible for filing and maintaining all information on clients

●Kept track of expenses through excel

●Closing duties such as closing out the cash drawer, print staff commission reports, daily sales report, forward phones, and file credit card slips

EFI, Westborough MA — Administrative assistant / Data entry

June 2016 - October 2017

●Provided administrative and clerical support (mailing, scanning, faxing, copying, filing, scheduling, planning)

●Maintained hard copy filing system

●Monitored and restocked office supplies

●Responsible for checking invoice accuracy and maintaining invoicing log

●Prepared expense request forms

●Data entry and rebate processing

●Inbound calls

Price Chopper, Hopkinton MA — Cashier

July 2013 - May 2016

●Handled cash register transactions

●Balanced cash drawer

●Inbound calls

●Opening and closing procedures

●Shrink reduction

●Stocking and merchandising




Accounts Receivable and Payable

Transportation Tracking & Set up

Worker Compensation Management

Employee Oversight

Insurance Claims


Process Refinement

Employment Verification

New Employee Processing

PTO Management

Microsoft Excel & Word

Event and appointment coordinating

Invoice processing and billing

Administrative and clerical duties

Client relations

Email marketing

Record keeping


Meeting Coordination and support

Purchase Orders

Cost Analysis



Northbridge High School - Diploma

2012 - 2016

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