Phone: +91-979*******, E-mail: firstname.lastname@example.org
Versatile Senior Manager-Administration with more than 20 years of experience, who applies exceptional organizational skills, while overseeing both smaller and larger administrative teams. Coordinate meetings and conference calls, planning itineraries and designing detailed spreadsheets. Ensure efficient office operations through effective management methods.
Senior Manager – Administration Dec 2018 Automotive Robotics (ARi) Chennai, TN
Head of Indian Operations – Managing 4 facilities. (3 in Chennai and 1 in Hydrabad)
Perform End to End Facility Management including HK, M&E Etc.
Approval of invoices/bills related to maintenance and lease.
Strategize and implement industry best practices for facilities management. Develop facility related MIS
Ensure issues are addressed in a timely manner
Prepare, Plan and Manage annual budgets/revenue leakage and effective space management.
Plan and create space to meet business needs.
Budget and Implement Internal and External Projects
Provide leadership and mentoring for the F&A team and nominate the team for various training and development initiatives.
Senior Manager – Administration/Operations March 2011 to Jan 2018
TATA Consultancy Services (TCS) Chennai, TN
Supervision of day to day administration activities - creating reports, buy order, dealing with vendors, organization management of the office areas, canteen supervision, safety and fire defense system supervision, vehicle management, formulating arrangements for meetings and parties, local buys such as stationery, minor items, electronic devices maintenance and management - telephone, intercom, printer, EPABX, fax, internet facility, liaison with electricity dept., local telephone dept., police, municipal corporations and other government department. Conducting meeting with the associates, addressing their grievances. Ongoing upkeep of the branches and safe and clean working environment for the staff.
Client Visit Management.
Running of services of the contractor - civil housekeeping, electrical, plumbing, management support employees managements, co-ordination, maintenance of AMC-s of computers, photocopiers, faxes etc., arranging presentations, organizing meetings, travel arrangement, receiving and sending emails and faxes, maintaining confidential files. Checking and verification of weekly/monthly service reports of equipments.
Manager – Administration Aug 1999 to Mar 2011
J&B Software (India) Pvt. Ltd. (3i Infotech) Chennai, TN
Looking after complete administration work
Developing and negotiating with vendors, managing contracts for obtaining timely procurement of materials at favorable terms.
Managing AMCs pertaining to upkeep of office equipments, ensuring compliance with the Service Level Agreements by the vendors.
Running of services of the contractor (civil housekeeping, electrical, plumbing ect.).
Propose and manage any modification or alteration required for different offices.
Responsible for installation of new equipments such as A/C, office furniture, computers, printers, fax etc at new office.
Check and control the Annual maintenance contract for all printers at different locations.
Coordinate for getting quotations from different suppliers for all admin related purchases.
Prepare comparative statement for the same before selecting the vendor.
Monitor and track for the renewal of any license, agreements, registrations/approval required for the operation of company’s business and for the procurement of any new license and approvals.
Professionally served as a liaison with electricity dept., local telephone dept., police, municipal corporations and other government department.
Planning seating arrangements and workstations, thereby keep tracking of record as and when changes occur
Arranging presentations, organizing meetings, travel arrangement, receiving and sending emails and faxes, maintaining confidential files.
U.S. Visa Processing.
Passport control for Employees.
Education and Trainings
Master of Computer Application (MCA)
University of Madras
PG Diploma in Advertising & Management (Ad Club Madras)
Currently Pursuing for PMP Certification
Awards and Recognitions
Won “Best Performer” of the year award 3 times at J&B Software and received GEMS points at TCS for consistency.
Area of Expertise
Vendor and Cost Management
Developing, reviewing, and improving administrative systems, policies, and procedures.
Travel Management like Flight, Hotel Bookings, Cost Control, MIS Management, and International Visa Processing
Facilities & Event Management
Relocation of the office premises
Recruiting, training and supervising staff
Follow Audit process
Update and maintain office documents
Articulate and dynamic
Capable of managing multiple tasks with an emphasis on retaining quality standards
Ability to quickly assess and prioritize projects and office tasks
Excellent in all computer applications
Proficient at evaluating problems and quickly devising practical solutions
Ability to meet tight deadlines
Exceptional leadership and mentoring skills
Excellent research skills
Strong interpersonal, communication and negotiation skills
Preparing work schedules