Jennifer Rice

Marietta, GA *****

ada0pk@r.postjobfree.com

860-***-****

Driven Executive Assistant with a diversified background and a vast array of experience. I work well in a team setting but will also thrive autonomously. I remain calm under pressure, have the ability to multitask and know how to prioritize multiple requests. I am available at all times and will go above and beyond what you would expect.

Gatekeeper Global – Office Manager (July 2019 – October 2019)

Office Manager of a small Private Investigation Firm

Screen candidates and interview for open positions

Manage office supplies, new orders and equipment maintenance

Utilize QuickBooks to create new invoices, attach reports and correspond with current and past clients

Maintain multiple spreadsheets to track current and past client jobs, outstanding invoices and data needed to populate reports and invoices

Troubleshoot IT and Telecommunication devices

Work with offsite IT specialist for more complex issues

Also responsible for Accounts Payable, Account Receivable, FedEx shipping liaison and office furniture

WellStar Health System, Marietta, GA – Executive Assistant (November 2018 – June 2019) CONTRACTOR

EA for two VP’s and three Doctors

Extensive calendar management, interviews, and meetings all while interacting with Care Coordinators and Practice Managers

Created and submitted expense reports and reconciled receipts through WHS Works Application

Submitted paperwork necessary for CME Credits

Responsible for catering orders, office supplies and special requests

VMware, Atlanta, GA – Exec Assistant/IT Project Coordinator (July 2018 – September 2018) CONTRACTOR

EA to two Senior Directors and Project Coordinator to their two teams

Managed a SIGNIFICANT amount of travel arrangements both domestic and international: flights, flight changes, car services, hotels, and speaking engagements for two managers located on the E. Coast and W. Coast

Trips were multi-legged to multiple different countries to maintain team vitality for offices across the globe

Coordinated multiple “Retreats” with employees in multiple countries. Included, negotiating room blocks, banquet rooms and catering; flights, hotels, car services, meetings with meeting set up, outside speakers, catering for breakfasts and lunches, dinners booked with outside vendors. Negotiated a suite last minute, for a pre-season game between the LA Lakers and Golden State Warriors.

Created and submitted expense reports and reconciled travel receipts and AMEX statements through Concur

Tracked teams PTO, managed multiple calendars, and knowledge of booking conference rooms

Worked from home at night and on weekends due to managing bi-coastal teams and available by email and cellphone at ALL times, even when managers were located in multiple international time zones

Turner, Atlanta, GA – Executive Assistant (April 2017 – April 2018)

EA for two SVP’s, one VP and the Business Development Team

Managed and coordinated detailed travel

Managed time and expense entries for executive staff

Composed and communicated internal and external communication

Managed American Express account reconciliation for executive team as well as other employees

Prepared and proofread all reports, powerpoint decks, meeting handouts and other materials as necessary

Coordinated office functions, both internal and external

Coordinated executive purchases for office items, including all software and hardware

Coordinated and managed office move

Communicated and assisted employees in multiple countries

Participated in team and client meetings

Analyzed, reviewed and reported on a regular basis for successes and opportunity to maximize results

Managed Executive’s email, mail and telephone inquiries

Point of contact for office staff

Worked from home at night and on weekends and was available by email and cellphone at ALL times

SAP – Executive Assistant (July 2016 – April 2017) CONTRACTOR

EA to two SVP’s and five VP’s

Maintain calendar, email and special projects

HEAVY International travel arrangements: flights, hotels, and speaking engagements

Extensive calendar management

Create and submit expense reports and reconcile travel receipts and AMEX statements

Extensive use of PowerPoint, Outlook, Excel, Concur, CRM and SRM (through use of SAP’s portal)

Worked from home and available by email and cellphone at all times

Greenberg Traurig, Atlanta, GA – Executive Assistant (October 2014 - July 2015)

Supported three attorneys

Maintained schedules, appointments, email and case research

Booked travel arrangements: flights, hotels, cars, speaking engagements and charity events

Submitted expense reports and reconciled travel receipts using Concur

Lead proposals and miscellaneous projects with tight deadlines

The Weather Channel, Atlanta, GA – Executive Assistant (November 2012 - April 2014)

Supported two SVPs and two VPs

Maintained emails, calendars, scheduling/accepting and rearranging internal and external appointments

Provided all materials and resumes for candidates with scheduled interviews and presentations

Liaison between Executives and their Assistants in coordination with team and project requests

Booked domestic and international travel using Concur: flights, hotels, cars and personal engagements

Responsible for submitting expense reports in Concur and credit card reconciliation

Worked from home and available by cellphone at all times

CNN, Atlanta, GA – Executive Assistant/Creative Coordinator (Dec 2011 – July 2012) CONTRACTOR

Supported two VPs, The Design Group and Photo Desk in daily operations

Served as a liaison for other teams to contact my groups and delegated requests

Maintained calendars, tracked and approved PTO requests for both teams

Assisted in recruiting, critiquing resumes, scheduling interviews and employee set up for new hires: included on boarding paperwork, time sheet entry, IT set up, security clearance and team integration

Worked from home and available by cell phone at all times

Chatham Capital, Atlanta, GA – Admin. Asst./Receptionist (November 2009 - June 2011) CONTRACTOR

Professional and courteous to vendors, clients and visitors

Answered a multi-line telephone system and screened calls for three partners and office associates

Researched, ordered and tracked inventory of office supplies

Booked travel requests, dinner reservations and personal appointments for CEO

Assisted CEO with confidential projects and special requests

Responsible for all catering requests and stocking coffee, water, snacks etc for the break room

Bain & Company, Inc., Atlanta, GA – Executive Assistant (July 2008 - September 2009)

Supported two Partners and one Manager

Booked travel arrangements both domestically and internationally

Managed calendars, emails, conference calls utilizing Microsoft Outlook

Tracked and processed receipts, expenses for both business and personal accounts

Produced spreadsheets using Excel and presentations in PowerPoint

Worked from home and was available via email and blackberry at all times

Tempus IT Staffing, Atlanta, GA – Executive Assistant (October 2007 - February 2008)

Executive Assistant to Owner

Generated Payroll, Invoices, A/P, A/R and IRS information in QuickBooks

Managed hiring materials, forms and documents as Human Resources officer

Audited files, spreadsheets, and year end materials for IRS, 401(k) and internal records for bookkeeping purposes

Mail, FedEx, UPS distribution, prepared labels for outgoing packages, copying, filing and faxing

URS Corporation, Atlanta, GA – Executive Assistant (March 2006 - July 2007)

Executive Assistant to one of 5 Regional Business Unit VPs in the company

Booked personal and business travel arrangements both domestic and internationally

Managed calendars utilizing Microsoft Outlook

Tracked and processed receipts, expenses for both business and personal accounts and reconciled against AMEX statements

Coordinated travel and banquet facilities for Regional and Local meetings and outings

Produced spreadsheets using Microsoft Excel and presentations in PowerPoint

Had power of attorney to approve expense reports and invoices in lieu of Executive

Managed emails, deliveries, conference calls and call screening

Worked from home and available by email and blackberry at all times

CDM Atlanta, GA – Administrative Assistant (January 2001 - March 2006)

Supported SVPs, VPs, Client Officers, Project Managers, Engineers and Junior Staff

Researched, ordered and tracked inventory of office supplies

Mail, FedEx and UPS distribution and prepared labels for outgoing packages

Booked travel requests, dinner reservations and personal appointments

Produced reports, proposals, RFPs, RFQs, shop drawings and processed A/R and A/P

Arranged and coordinated charitable events for Water for People, United Way and Kaiser Permanente

Responsible for office equipment maintenance, management and repair/service calls

Responsible for catering requests and break room supplies

HONORS & ACTIVITIES

Student-Athlete Academic Award (SYR)

Member, Student-Athlete Advisor Council (ECU)

Member, Women’s Division I Basketball Team (SYR)

Member, Women’s Division I Basketball Team (ECU)

EDUCATION

Bachelor of Science in Communication

East Carolina University, Greenville, NC

VOLUNTEER

Habitat for Humanity, Kaiser Team Run/Walk

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