Personal Assistant Project Manager
Resume:
DEIRDRÉ
NEAVES
**********@*****.***
PERSONAL DETAILS
Nationality:
South African
Residential Area:
Zwartkop, Centurion
Languages:
English and Afrikaans
EDUCATIONAL DETAILS
Certificate of Competence: Future
Leaders Development, Faculty of
Commerce, Law and Management
Graduate School of Business
Administration, University of the
Witwatersrand (2014)
NQF Level 6 Diploma: Business
Management
PROFESSIONAL SUMMARY
I am an accomplished, knowledgeable and versatile Executive Personal Assistant, offering more than 25 years’ extensive experience. I leverage strong communication, interpersonal, decision making and leadership skills to effectively resolve problems and provide superior service. I am comfortable working in fast-paced, deadline-driven environments as part of a team or on an individual basis. I possess the ability to take initiative and manage time effectively. My diverse set of skills also covers excellent planning and organising. I consider myself a dedicated, hardworking, well presented, accurate and detail orientated individual, who always strives to learn more, to go the extra mile and to deliver more than expected. I am known for building strong working relationships and I am committed to being a confident and respected member in my environment. AREAS OF EXPERTISE
Executive Support
Debtors Management
Project Management
Administration Management
Diary Management
PROFESSIONAL EXPERIENCE
2023 to Present
Administrator (contract position), Global Communications 2021 to 2022
Debtors Manager, Halo Technology
Responsibilities:
Phoning companies to collect outstanding fees due to Company.
Responsible for Suspension of services if and when necessary.
Sending Statements monthly.
Handle all Customer queries and attend timeously with a favourable outcome.
Prepare documentation for Legal Department for the Customer to sing and AOD. (Acknowledgement of Debt)
Ensure that necessary documentation is prepared and correct procedures were followed to hand Customer
over to the Legal Department.
General Admin duties.
2
COMPUTER SKILLS
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Google Docs
Pastel
SYSPRO
2009 to 2021
Executive Personal Assistant and Project Manager, Global Communications
Responsibilities:
PA duties, including all correspondence, requests from technical personnel and screening calls.
Liaise with ARMSCOR and SANDF regarding UHF
Contract.
Setting up meetings, minute taking, distributing minutes and follow up on tasks assigned to members.
Ensure the Budget is on track and funds are spent according to the Contract.
All admin for 9 x Field Technicians: PM reports, S and T and accommodation.
Responsible for collating all necessary documentation to be attached and invoice ARMSCOR.
Follow up on payment and queries.
Travel and accommodation arrangements for Manager, QA and Project Managers.
Assist Project Manager with obtaining quotations according to SOW for specific sites.
Authorisation of quotations, placing order and arranging payment.
Supervisor to Housekeeping personnel.
Building Maintenance.
Involved with SHEQ meetings.
Events coordination.
Ensuring office equipment is in working order.
Responsible for the Staff entertainment area. Ensuring readily available stock; stock take and purchasing new stock.
Sending staff expensive to HR for deductions from Staff for expenses incurred.
2007 to 2009
Personal Assistant to Directors, Autoworld
Responsibilities:
Perform all PA duties for two Directors.
Minutes of Meetings.
Distribution of minutes and ensure tasks assigned are completed prior to the next meeting.
Marketing: advertising in local newspapers and handle queries from interested parties.
Registration of auctions.
Collating of lists for auctions.
Assist with marketing and advertising of auctions.
Organising travel arrangements for outside auctions.
Arranging outside auctions admin.
Attending outside auctions.
Receiving payment for auctions (vehicles sold).
Banking.
Releasing vehicles to clients after auctions.
Invoices for HAWK Motorcycles.
Invoices for vehicles sold at auctions and out of hand.
Order of overseas stock.
Arranging t/t and lC payments for overseas stock.
Petty cash.
Stationery orders and stock control.
General administrative duties.
3
REFERENCES
I will gladly furnish personal and
professional references on request.
2003 to 2007
Personal Assistant to Managing Director, Growthcon International
Responsibilities:
Admin Manager
Perform PA duties for Managing Director.
Liaison between MD and 6 x Consultants.
Coordinated all logistics, visas, medicals for consultants which lived in different provinces.
Administrative support to consultants (typing,
presentations and flow charts).
Travel arrangements: domestic and international.
Coordinating all meetings.
Minutes of meetings.
Arranging telephone conferences.
Marketing material: collate all marketing packs for training, presentations, etc.
Time sheets.
Invoicing.
Month end summary.
Creditors.
Petty cash.
Gap list.
General administrative duties, i.e. filing faxes, copying, etc.
2001 to 2003
Personal Assistant to Sales Director, AMKA Products (Pty) Responsibilities:
Perform PA duties for Sales Director.
Coordination of sales planning (arranging venues, catering, travel arrangements, etc.)
Coordination of typing the sales planning documentation
(hiring of temp personnel) and co-coordinating payment, etc.
Typing of All Sales Correspondence.
General administrative duties, i.e. Filing, faxes, copying, etc.
Coordinating board meetings.
Minutes of Board Meetings.
Coordinating Sales Departmental Meetings and with Customers (arranging venues, catering, etc.)
Minutes of Sales Departmental Meetings.
Monthly Reports on SAP.
Diary appointments.
Travel arrangements: domestic and international.
Arranging visas.
Screening of director’s calls.
Support to the sales team.
1999 to 2001
Personal Assistant to Divisional Manager: Corporate Affairs, DaimlerChrysler SA (Pty) Ltd
1996 to 1999
Personal Assistant to Secondary School Principal, The American International School of Johannesburg
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