Los Angeles Administrative Assistant

LORI HOLLAND

ad7mdk@r.postjobfree.com www.linkedin.com/in/lori-holland-7498b113

323-***-****

PROFESSIONAL EXPERIENCE

USA TODAY Sports Media Group, Los Angeles, CA October 2015 – June 2024 Finance Lead

• Provide support to Director of Content, General Manager, VP of Sports Betting and iGaming Partnerships and VP, Sports Revenue Strategy

• Manage calendars, including scheduling calls, meetings, and appointments

• Coordinate travel arrangements for executive and additional team members; book flights and hotel accommodations

• Process and submit detailed expense reports

• Onboard all contractors and new hires; manage new hire paperwork, order equipment, process contracts, enter employee information, and ensure all contractors and freelance employees are paid on time

• Partner with corporate administrative assistant to audit expense reports

• Review contractor and commercial vendor invoices for correct coding before submission and approval; and that month-end entries are completed on time

• Act as division ambassador, answer questions from staff, contractors, interns and commercial vendors and troubleshoot when needed

Office Manager

• All duties listed above

• Maintain office, pantry, and mail supplies

• Liaise with Corporate Fun Committee to coordinate office team building events (pre pandemic)

• Serve as the point of contact for building management, handle maintenance requests, parking cards, and visitor validations

• Communicate with housekeeping company to ensure office cleanliness

• Reserve conference rooms, assist with department mailings, make copies, and scan documents Freshwire, Los Angeles, CA March 2013 – January 2015 Finance Administrator

• Under the direction of the VP of Operations, created, sent, tracked, and maintained letter of agreements, freelancer agreements, federal tax forms, client invoices, vendor invoices, and email approval chains regarding project charges

• Managed administration of all vendor documents, including W-9 forms, engagement confirmations, and invoices

• Collaborated with Operations VP and Production Manager to support all new project launches by securing contract approval, issuing new project code numbers, invoicing clients, engaging freelance vendors, and securing advance payments for freelance vendors

• Created Finance Document Tracker spreadsheet to provide at-a-glance timeline for client and vendor documents

• Proofread all outgoing contracts for accuracy

• Supervised oversight and submission of all client invoices and payments

• Reconciled project finances through streamlined B2B quality assurance processes to advise of additional charges or refunds owed to client through streamlined B2B quality assurance

• Increased digital document maintenance, accuracy and access by consistently updating Tracker

• Ensured punctual submission of client invoices through oversight of contractual deadlines

• Enhanced vendor invoice payment efficiency with effective communication with A/P and tracking

• Improved accuracy and oversight of project expenses through streamlining above-listed processes, diligent review and expense tracking

SKILLS

Adobe, Outlook, MS Excel, Word, Google Docs, Gmail, Concur, Infor, Basware

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