Administrtaion

Jayanta Kumar Jena

E-Mail: *******.******@*****.***

No. 30 A, Naskarhat, Swarup Kalika Place, Tiljala (Kasba)

Kolkata-39

Mobil No: +91-967*******

To have a challenging position that will utilize my experience and unique abilities. A well qualified person having experience in handling mid-management administrative assignments with proven ability in enhancing operational efficiency, maximizing operating funds and affect team productivity. Establishes own standard of performance within overall policy or budgetary limits and with direct accountability for final results.

KEY SKILLS AND EXPERIENCE:

Vendor Management

Security and Safety Management

Maintenance House Keeping, Security, Peon, Canteen, Building

Assets Management, Store management, Inventory Control

Tracking Budget Expenses & Billing, MIS & Analysis Report

Purchasing / Cost Negotiate within budget

Accounts –Petty cash, Vouchers, Invoice generate, Challan Preparation, Get pass

Support to HR-Emp. Joining/Leaving Formalities, Induction

Attending Court Cases, Arrange Advocate

Prepare Agreement, Contract & paper work, Official Documentation, AMC

Way Bill, VAT, Liaison, Statutory Compliance

Logistics, Supply Chain Management

Travel, Transport, Hotel & Guest House Management

Hotel Booking, Ticket Booking

ID Card Printing, Hoarding, Branding, Stall, Fair Participating

EDUCATIONAL QUALIFICATION:

Bachelor's Degree in Commerce from Sambalpur University, Orissa

Diploma in Computer (DNIIT) from NIIT (2 year-Regular)

I. Com from Council of Higher Secondary Education, Orissa

Window NT server & Networking Program from NIIT

H.S.C from Board of Secondary Education, Orissa

PROFESSIONAL EXPERIENCE:

Organization: ICFAI Business School (ICFAI Group)

Duration: July 2015 To Till

Designation: Deputy Manager – Administration

Taking care of Front Office Management, Vendor Managements, Purchase of Equipments, Maintenance of Procurement, Checking regular Housekeeping, Security & Peon duty, taking care of all facility system, Fire Extinguisher, AMC, like: RO, GENSET, AC, IT system etc.

Event Management, Organizing Meetings, Conferences, Making Travel Arrangements and Hotel Reservations, Taking Care of Guests & Foreign Delegates, Taking care of Campus Transports

Preparing Salary Report in month basis, and Maintaining Leave record, Controlling all agreement Documents, Lease documents, Legal Documents, Court Cases and others

Taking care of Sales Tax for Material Transferring and VAT submission

Supervising Canteen daily basis, Checking Hygiene, Service & Food Quality

Purchases printed materials and forms by obtaining requirements; Negotiating price, Quality, and Delivery; Approving invoices, Billing, Vendor Payments Follow up with Accounts.

Taking care of inventory control of stationery, paper (check and stock), sundries (check and stock) and issuing of purchase requisitions

Handling HR Section, Joining formality, Existing process, Resume selection

Organization: Govt. Project Contract Basis - West Bengal University of Animal and Fishery Sciences

(Proposed New Campus for - Faculty of Rural Management Studies)

Duration: December 2014 To May 2015

Designation: Team Member

For make new Campus, All Facilities Arrangement, Vendor work, Construction Work, Electricity Fitting, Computers and other accessories arrangement, Sample preparing for Brochures, Flex, Visiting Card, Leaflet etc, Branding & Hoarding Plane making etc.

Site Visit, Supervising of Construction Work of Campus, Land Scalping, Taking care of Guest House, Building Paint etc. Installation Fire Extinguisher in side campus, Smoke Detector, Sprinkle Machine

Invoice Checking, Bill Process to Accounts, Vendor Bill Payment, Prepared MIS Report and others

Make planning for Generator Fixing, Security Camera Fitting, IT installation, Networking

Organization: Amity Global Business School (AMITY UNIVERSITY)

Duration: April 2011 To October 2014

Designation: Asst. Manager – Administration

Attending Court Cases, preparing documents, arrangement of Advocate, Present

Taking care of Front Office Management, Vendor Managements, Purchase of Equipments, Maintenance of Procurement, Checking regular Housekeeping, Security & Peon duty, taking care of all facility system, Fire Extinguisher, AMC, like: RO, GENSET, AC, IT system etc.

Event Management, Organizing Meetings, Conferences, Making Travel Arrangements and Hotel Reservations, Taking Care of Guests & Foreign Delegates, Taking care of Campus Transports

Preparing Salary Report in month basis, and Maintaining Leave record

Taking care of Sales Tax for Material Transferring and VAT submission

Supervising Canteen daily basis, Checking Hygiene, Service & Food Quality

Purchases printed materials and forms by obtaining requirements; Negotiating price, Quality, and Delivery; Approving invoices, Billing, Vendor Payments Follow up with Accounts.

Planning and Preparing monthly reports pertaining to finance required for maintaining Office Infrastructure and Facilities, Prepare MIS Report.

Check & reply all e-mails on daily basis, in order to make sure no mail remain non-responded by the end of the business day, coordinating with HR department and making joining Letters and documentation

Taking care of inventory control of stationery, paper (check and stock), sundries (check and stock) and issuing of purchase requisitions

Arranging accommodation for onsite employees by Co-ordination with various branch offices and to continuously improve the quality of services by visiting

Configuration and Checking Security Camera daily basis

Organization: Frankfinn Institute of Air Hostess Training, Kolkata

Duration: August 2009 to March 2011

Designation: Administrative Officer

Taking Care of all East zone centre’s (6 centre) Admin maintenance and requirements

Regular supervision duty on Security, Housekeeping & Peon

Maintain databases and files and manage departmental records, including staff vacation/sick leave reports, time reports, status forms, and other official reports

Check & reply all e-mails on daily basis, in order to make sure no mail remain non-responded by the end of the business day, coordinating with HR for documentation

Taking care of inventory control of stationery, paper (check and stock), sundries (check and stock) and issuing of purchase requisitions

Maintaining Front Office Management, Vendor Management, Staff Attendances, monthly prepare for salary report and send to HQ

Handling group of Vendors for delivery of goods and settle down payments

Taking care and Maintain all Vendors agreement/contract paper and re-issuing

Make entries into ledgers, journals, and other records. Set up and maintain complex file systems and records to support a function, Maintain MIS report

Preparing Monthly Budget report and Growth chart structure

Taking Care of Hotel Booking, Ticket Arrangement, Transport Arrangement, Event/function coordinate and all Hospitality for staff

Organization: ELSoft Technologies Pvt. Ltd., Bangalore

Duration: Sept. 2006 to July 2009

Designation: Project Leader (Production)

Planning to do the project within the schedule time, as client is required

Maintaining production for the day wise and making report and analysis for profit

Fixing the meeting with client and making the paper work as necessary for Company

Employee hiring report provide to HR department for utilize in assigning project

Making plan for Training program for new team for new projects

Maintaining production for the day wise and making report and analysis for profit

Describes in detail the process of resource allocation including human resources, and how cost, work, and time estimates are developed

Prepare Employee performance report, Project report, Client report & MIS report for Company

Taking care of Production, Quality, Overtime calculation etc.

Organization: Cyber Scribe Technologies Private Limited, Bhubaneswar

Duration: January 2003 to February 2006

Designation: Administrative Executive

Handling day to day admin activities, office management and house keeping

Maintaining the attendance and checking employers log-in time

Maintain all the necessary databases regarding the day to day administration expenses

Looking all Transport & Hotel facilities & MIS of Transport/Hotel vendors

Conducting weekly/Monthly Meeting at local label of security, housekeeping and their compliance

Taking care of all Telephone lines, Electricity and Computer maintenance

Establish procedures to standardize work processes and implement decisions

Maintaining Office stationary and Making Bill and invoice for Company, Clearing check and handle cash deposits

Handling Petty Cash, depositing cheques, cash and DD

OTHER SUPPORTING EXPERIENCE:

Formatting Computers and Re-installation OS, SQL server, Windows 2003 etc

Installations various Software, Back Up System, Data Recovery system

LAN connection to Workgroup, Internet, IP allot Configuration, Mail configuration(Microsoft outlook and Window outlook)

Computer Hardware Repairing and fitting Mother board, SMPS, RAM

Installation and configuration of Network Printer, Switchboard, Modem, Router & Troubleshooting

Installation Virus Protection software and setting for daily updating

Hardware and Networking Solution including assembly system & replacements

TECHNICAL SKILLS:

Windows XP/2003/NT/Linux, DOS, UNIX, HTML, XML, Outlook Express, MS Access, MS-SQL, MS Word, Ms Excel, Power Point, LAN, Internet, Photoshop, Scanning and others

STRENGTHS:

Resourceful in retrieving critical intelligence materials from a full range of sources

Having good communication and understanding skills to interact with the working group

Good judgment and initiative in solving problems and making decisions and having good capacity to manage group of team

Capable and challenging to do work if company is providing any multicultural environment

Ability to use a variety of computer applications, including standard word processing, spreadsheet, presentation and graphic design programs

Strong ability to manage conflicting and changing priorities

PERSONAL DETAILS:

Father’s Name : Mr. Pravakar Jena

DOB : 01 Aug 1979

City : Rourkela

State : Orissa

Nationality : Indian

Marital Status : Married

Languages Known : English, Hindi, Oriya, Bengali and Kanada

Declaration:

The information stated above is true to the best of knowledge and belief. In case of any of the particular furnished by me are found to be false at any stage my application/candidature is liable to be summarily rejected.

Yours Faithfully Jayanta Kumar Jena

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