Executive Assistant

SOPHIA BOYD

***********@*****.***

OBJECTIVE

To procure a Senior Executive Assistant/Executive Assistant position with an organization that encourages both personal and professional growth and advancement.

SKILLS

Advanced Skills in Microsoft Office: MS Word (65 wpm), MS Excel, MS OneNote, MS PowerPoint, MS Project, MS Publisher, MS SharePoint, MS Visio, MS LiveMeeting, MS Lync, and MS Outlook.

Knowledgeable in Adobe Connect, AMEX Expense Management, Ariba, Blue Jeans, Board Books, Chrome River, Citrix Virtual Desktop, Concur Expense Management, Skype for Business, Apple Devices & Various Applications, Android Devices & Various Applications, Salesforce CRM Tool, Deem Corporate Travel Management, Good Smartphone Application, IT Service Request Catalogue, JoinMe, Oracle iProcurement & Expense Management, FoxIt, Adobe, SAP Financials, Prezi, RingCentral, SuccessFactors, WebEx, Cisco Telepresence, Cisco Jabber, GoToMeeting, and Google Enterprise Gmail/Calendar Functionalities for Google Cloud.

EXPERIENCE

Nov2015–present Ariba, an SAP Company Alpharetta, GA

Executive Assistant (Contractor)

Provide support to Chief Operating Officer, Senior Vice-President of Sales Execution, and Senior Vice-President of Sales Enablement by organizing meetings and appointments between clients/partners, other organizational executives, customers, and vendors.

oMain controller of calendar and day to day meetings.

oHeavy engagement of preparing travel arrangements and itineraries, both domestically & internationally.

Interpret & communicate executive instructions to both internal and external clients and stakeholders.

oManage & maintain executives’ email inbox, phone calls, & voicemail messages by acting on behalf of the executive.

oCompose and/or proofread letters, memos, and emails for clients, business associates, and employees.

oCreate and edit PowerPoint presentations and other various presentation materials, according to company standards and guidelines.

Organize, prioritize, & expedite workflow through the executive office/teams.

oRecord & distribute meeting minutes/notes and action items to attendees.

oAssume responsibility for tracking & following-up on various highly visible/sensitive projects.

Perform high-level administrative support duties for executives, as needed.

oCoordinate catering needs for meetings and/or team celebrations.

oOrder office supplies, snacks, hardware/software, as needed and upon request.

oManage on-boarding & off-boarding processes of employees, according to company standards/guidelines.

oPlan & successfully execute executive meetings, on & off-site meetings and team building events.

oOrganize & maintain complex/confidential documents (i.e. NDAs, Partnership Agreements, Various Legal Contracts, HR Documentation etc.).

oReconcile expense reports for audit & reimbursement.

oEnsure proper coding of departmental invoices for payment, create purchase orders, and assist with the creation of new vendor accounts, according to company guidelines/standards.

Jun2014-Nov2015 Americold Logistics Atlanta, GA

Senior Executive Assistant

Provided support to Chief Information Officer, Vice-President, and four (4) Directors by organizing meetings and appointments between clients/partners, other organizational executives, customers, and vendors.

oMain controller of calendar and day to day meetings.

oHeavy engagement of preparing travel arrangements and itineraries, both domestically & internationally.

Interpreted & communicated executive instructions to both internal and external clients and stakeholders.

oComposed letters, memos, and emails for clients, business associates, and employees.

oCreated and proofed PowerPoint presentations and other various presentation materials, according to company standards and guidelines.

Organized, prioritized, & expedited workflow through the executive office/teams.

oRecorded & distributed meeting minutes/notes and action items to attendees.

oAssumed responsibility for tracking & following-up on various highly visible/sensitive projects.

Performed high-level administrative support duties for executives, as needed.

oCoordinated catering needs for meetings and/or team celebrations.

oOrdered office supplies, snacks, hardware/software, as needed and upon request.

oManaged on-boarding & off-boarding processes of employees, according to company standards/guidelines.

oPlanned & successfully executed executive meetings, on & off-site meetings and team building events.

oOrganized & maintained complex/confidential documents (i.e. NDAs, Partnership Agreements, Various Legal Contracts, HR Documentation etc.).

oReconciled expense reports for audit & reimbursement.

oEnsured proper coding of departmental invoices for payment, created purchase orders, and assist with the creation of new vendor accounts, according to company guidelines/standards.

Dec2012-Jun2014 First Data Corporation Atlanta, GA

Executive Assistant (Contractor)

Provided support to Senior Vice-President and two (2) Vice-Presidents by organizing meetings and appointments between clients/partners, other organizational executives, customers, and vendors.

oMain controller of calendar and day to day meetings.

oHeavy engagement of preparing travel arrangements and itineraries, both domestically & internationally.

Interpreted & communicated executive instructions to both internal and external clients and stakeholders.

oComposed letters, memos, and emails for clients, business associates, and employees.

oCreated and proofed PowerPoint presentations and other various presentation materials, according to company standards and guidelines.

Organized, prioritized, & expedited workflow through the executive office/teams.

oRecorded & distributed meeting minutes/notes and action items to attendees.

oAssumed responsibility for tracking & following-up on various highly visible/sensitive projects.

Performed high-level administrative support duties for executives, as needed.

oCoordinated catering needs for meetings and/or team celebrations.

oOrdered office supplies, snacks, hardware/software, as needed and upon request.

oManaged on-boarding & off-boarding processes of employees, according to company standards/guidelines.

oPlanned & successfully executed executive meetings, on & off-site meetings and team building events.

oOrganized & maintained complex/confidential documents (i.e. NDAs, Partnership Agreements, Various Legal Contracts, HR Documentation etc.).

oReconciled expense reports for audit & reimbursement.

oEnsured proper coding of departmental invoices for payment, created purchase orders, and assist with the creation of new vendor accounts, according to company guidelines/standards.

Jan2006–Dec2012 IHG- InterContinental Hotels Group Atlanta, GA

Senior Executive Assistant

Provided support to Chief Information Officer, Senior Vice-President, and four (4) Vice-Presidents, as well as an on-site team of approximately 250 employees.

Organized meetings and appointments between clients/partners, other organizational executives, customers, and vendors.

oMain controller of calendar and day to day meetings.

oHeavy engagement of preparing travel arrangements and itineraries, both domestically & internationally.

Interpreted & communicated executive instructions to both internal and external clients and stakeholders.

oComposed letters, memos, and emails for clients, business associates, and employees.

oCreated and proofed PowerPoint presentations and other various presentation materials, according to company standards and guidelines.

Organized, prioritized, & expedited workflow through the executive office/teams.

oRecorded & distributed meeting minutes/notes and action items to attendees.

oAssumed responsibility for tracking & following-up on various highly visible/sensitive projects.

Performed high-level administrative support duties for executives, as needed.

oCoordinated catering needs for meetings and/or team celebrations.

oOrdered office supplies, snacks, hardware/software, as needed and upon request.

oManaged on-boarding & off-boarding processes of employees, according to company standards/guidelines.

oPlanned & successfully executed executive meetings, on & off-site meetings and team building events.

oOrganized & maintained complex/confidential documents (i.e. NDAs, Partnership Agreements, Various Legal Contracts, HR Documentation etc.).

oReconciled expense reports for audit & reimbursement.

oEnsured proper coding of departmental invoices for payment, created purchase orders, and assist with the creation of new vendor accounts, according to company guidelines/standards.

EDUCATION

2015-present Gwinnett Technical College Lawrenceville, GA

Major: Business Administration

3.5 Grade Point Average

Anticipated Graduation Date – December 2017

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