Administrative Assistant Manager
Resume:
Event Planning
Microsoft Office Suite
Fluent in Spanish
Creative Problem Solving
Self-Starter on Projects
Calendaring
Organizing Files
Coordinating Logistics
Development and
Implementation of New
Procedures
Interpreting and Applying
Policies when Developing
New Processes
Identifying and Reducing
Administratively
Burdensome Processes
JENNIFER N. GALFIN
ADMINISTRATIVE ASSISTANT
S
ABOUT ME
Over 13 years of experience serving as an administrative assistant. I am a methodical and meticulous event planner; I excel at prioritizing shifting tasks and handling multiple projects at once. I am dependable and always follow through. Anyone who worked with me describes me as cheerful, someone who sees the positive in a situation. I am a self-starter who likes the challenge of difficult tasks. Every day before I go home, I write down goals for the next day and every morning I make a plan for achieving those goals. I am someone who holds herself to higher standards and commits to a strong work ethic. EXPERIENCE
Stanford University Postdoctoral Fellowship Coordinator Jul-2014 to Mar-2017
Developed the new Postdoctoral Fellowship Coordinator role
Managed fellowship applicant recruitment process
Assisted Selection Committee by coordinating meetings, reserving meeting spaces and processing candidate dossiers
Managed social events and lunch meetings
Used Oracle to process reimbursements and report expenditures
Used social media to create connections between postdoctoral fellows
Developed new procedures and streamlined established processes
Supported postdoctoral fellows and their respective postdoctoral administrators in departments throughout the University
Created the Drupal-based department website (mostly self-taught)
Created a 31-chapter operations manual for my successor before I left Stanford University Temp. Administrative Associate Geballe Laboratory for Advanced Materials (GLAM) Jan-2014 to July 2014
Scheduled meetings, operated conferences, seminars, and events
Drafted seminar communications; coordinated dissemination of documents such as presentations, course handouts, conference and seminar materials, reports, flyers, and email blasts
Completed travel reimbursements, processed and monitored routine financial transactions
Maintained office supplies and equipment; obtained vendor quotes as needed CONTACT INFO
***********@*****.***
San Francisco, CA 94122
EXPERTISE
Saddleback
Communi ty Col lege
Completed 2 Years of
General Coursework
American Society of
Pension
Professionals &
Actuaries
Completed 2 certification
tests and received RPF
Certification
Reading classic English
literature and Science
Fiction
Frequenting Museums
Taking Free Online Classes
Gardening
Raising Rescued Parrots
Amateur Silversmith
Olympic Weight Lifting
Administrative Coordinator Johns Hopkins University & Health Systems April 2012
– July 2013 Baltimore, Maryland
***PLEASE NOTE, I’VE WORKED 3 TEMPORARY ASSIGNMENTS THROUGH JOHNS HOPKINS***
Ordered supplies, received visitors, processed mail, drafted correspondence, answered phones, and completed reimbursements
Managed meetings, took minutes, created agendas, coordinated food deliveries, set up AV equipment, and drafted power point presentations
Assisted with organizing faculty and staff by following up with action items
Answered the Spanish-speaking line and processed potential international patients
Assisted with the 2nd Career Exploration Day event in which 800+ school children visited Johns Hopkins University for STEM career demonstrations Administrative Associate Stanford University, Emergency Medicine Jul 2010 – Jul 2011 Stanford, CA
Attended meetings and prepared minutes for Emergency Medicine (University) and Emergency Department (hospital) meetings
Clerical duties included: faxing, mailing, screening phone calls, creating newsletters, shipping, ordering supplies, and processing travel reimbursements using Oracle
Provided support for International Emergency Medicine Fellowship projects
Provided assistance on Dr. S. V. Mahadevan’s textbooks and publications Relationship Manager O’Connell Pension Consulting, Inc. Jul 2007 - Nov 2009 Eugene, Oregon
Maintained database for large and small company retirement plans
Handled time-sensitive financial transactions within IRS prescribed guidelines
Processed confidential employee information when setting up retirement accounts
Prepared 5500 tax reports and accompanying schedules
Served in client relations and support, including reception, technical assistance, coordinating meetings, and receiving clients
Demonstrated ability to multi-task and prioritize tasks in order to meet deadlines Office Manager Bionorica USA, Inc. June 2006 - May 2007 Eugene, Oregon
QuickBooks Pro 2006 invoicing and processing of payments
Handled financial duties, including supply ordering, budget reports, and weekly balancing of income and sales
Performed clerical duties: mailing (international & domestic), phones, paperless faxing and emails
Processed customs paperwork for incoming international shipments
Kept inventory of stock & maintained warehouse organization Payroll/Personnel Clerk Pick-Your-Part, Inc. August 2003 - March 2007 Anaheim, CA
Processed personnel files, provided assistance to other departments including accounting.
EDUCATION
INTERESTS
Contact this candidate