Administrative Assistant Office

Barbara Fludd

**** *** ******, #**, *** York, NY 10039

Home: 212-***-**** Cell: 347-***-****

******@*****.***

PROFESSIONAL EXPERIENCE

Clausen Miller P C New York, NY 11/2014 to 12/2016

Receptionist (Law Firm)

Meet and greet visitors.

Operate multiple phone-line switchboard

Respond to telephone inquiries

Answer/transfer telephone calls (internal/external)

Log visitors into building security system

Assist facilities coordinator

Direct/accept parcel deliveries

Reserve conference rooms/visitors

Arranging taxi services, general clerical duties, etc.

Assist & set-up with food delivery/catering

Schedule meetings/clients per building security

Enter work order request (spills, plumbing issues, etc.)

North Western Mutual (temp position) New York, NY 2/2014 to 9/2014

Receptionist (Insurance)

On The Spot Media, New York, NY 9/2011 to 5/2013

Receptionist (Media)

Maintain professional and courteous demeanor with clients an office personnel

Assist with scheduling of conference room/booking requests

Maintain and order office supplies for kitchen and restrooms

Order refreshments and food for company meetings

Assist with the coordination and tracking of contract and invoice payments

DraftFCB Advertising, New York, NY 2/2008 to 6/2011

Receptionist (Office Service)

Greeted incoming visitors and answered calls; directed clients to appropriate parties

Provided administrative support by assisting visitors, resolving and referring range of administrative problems and inquiries

Scheduled meetings, set up room and catering for ongoing meetings and presentations

Managed security listing and directed parties to their destination

Coordinated and performed operational support activities

Served as liaison with other departments and operating units in resolution of day-to-day administrative and operational problems

GFI Realty Service Inc., New York, NY 3/2006 to 1/2008

Administrative Assistant/Receptionist (real estate)

Scheduled and coordinated meetings, interviews, appointments, events and other activities

Performed administrative duties, such as answering phones, taking messages and directing clients to appropriate parties

Handled travel arrangements, coordinated lodging and schedules for supervisor

Responsible for ordering supplies, including business cards for company employees

Booked conference rooms and set up catering and presentation materials for meetings

Handled FedEx, DHL and Airborne shipments of agency materials

Received, sorted and distributed incoming and outgoing mail maintained and updated files

JP Morgan Chase, New York, NY 9/2003 to 1/2006

Executive Receptionist

Greeted clients and visitors at front desk and directed them to appropriate parties

Performed administrative duties, including scheduling meetings, answering phones, directing calls and taking messages

Performed receptionist duties; booked conference rooms and appointments

Handled administrative functions, such as faxing, filing, photocopying and mail distribution

Maintained filing, inventory, mailing, and manual database systems

Metropolitan Council on Jewish Poverty, New York, NY 9/1997 to 7/2003

Administrative Assistant/Receptionist

Greeted incoming visitors, performed receptionist duties, booked conference rooms

and appointments

Ensured office was neat and stocked with necessary tools for functionality

Managed high-volume telephone calls and directed clients to appropriate parties

Received, sorted and distributed incoming and outgoing mail

Assisted with planning and executing office events

EDUCATION

Wadleigh High School: Diploma

Xincon Technology School, 2001: Certification A+, MSCE, Computer

SKILLS

Computers: Mac and PC compatible (Word, Excel, Outlook); Type 40 WPM

Contact this candidate