Human Resources Administrative Assistant
Resume:
Vicki A. Boland
Monticello, Florida 32344
*********@*****.***
Objective:
To use my extensive background as Administrative Assistant in a position that offers me new challenges and allows me to use my skills to their fullest. Education:
Jefferson County High School, Monticello, FL
High School Diploma, 1995
Experience:
October 15, 2007 – Present
Jefferson County School Board, Monticello, Florida Administrative Assistant to the Superintendent: 2016 – Present
Planning, initiating and carrying to completion secretarial and administrative activities.
Maintain Superintendent’s calendar including appointments and travel.
Prepare and disseminate agendas and packets for School Board meetings.
Prepare and advertise all legal notices pertaining to meetings according to State Statute.
Record, compile, transcribe all Board minutes according to State Statutes.
Attend all School Board meetings and assist the Superintendent as a secretary to the Board in maintaining minutes and other records.
Develop materials for Superintendent’s use for presentations, conferences and workshops.
Compile background data and information on issues and/or topics as requested by the Superintendent.
Respond to any correspondence as directed by the Superintendent.
Coordinate responses to public records requests.
Prepare bid paperwork, advertise bids and assist with bid openings for capital outlay projects and fuel products for the District.
Prepare, advertise, disseminate and keep accurate records of approved School Board policies.
Oversee the keeping and distribution, as directed by supervisor, of extra keys to facilities as requested by employees.
Communicate with Board members and district and school administration concerning Board meetings, official functions, meetings and any other pertinent information.
Assist Board members as directed by the Superintendent.
Interface with others concerning items that are required for Board approval and make required copies of agenda attachments.
Attend and take minutes of staff meetings and other meetings in order to maintain a proper record for communication, documentation and audit purposes.
Receive and route telephone calls and answer questions.
Receive, log and route all mail and electronic communications received by the Superintendent’s office.
Keep the Superintendent informed of potential problems or unusual events.
Maintain confidentiality.
Human Resources Analyst: 2015 Present
Distribute, receive and maintain instructional and non-instructional applications.
Ensure compliance with local, state, and federal regulations regarding all phases of employment.
Anticipate and respond to prospective employee questions and answers.
Prepare and compile new teacher orientation information.
Assist with certification process as requested by the Human Resources Specialist including providing available information to employees and retirees as necessary, distributing forms for completion by the district Human Resources designee, or submitting data to DOE.
Coordinate potential new employee fingerprinting.
Coordinate updates and resubmissions of background checks of all employees.
Coordinate potential employee drug testing.
Assist in creating and updating personnel forms and coordinate the duplication and distribution of forms.
Maintain job vacancy announcements and communicate needs to schools, departments, and other districts.
Process Personnel Action Forms and Personnel Recommendation Forms for School Board meetings.
Finalize personnel actions taken by the Board and notify involved persons of action taken.
Update, distribute, and maintain substitute teacher and custodian lists.
Coordinate reservation of county vehicles by school employees for local and out of town use.
Enter approved employee information on database for payroll processing.
Enter and maintain job vacancy notices on PAEC website.
Process parent requests for out of district attendance.
Assist public by answering routine questions, scheduling appointments and completing forms.
Keep supervisor informed of potential problems or unusual events.
Maintain confidentiality.
Adult Education Secretary: 2012 – 2015
Answer questions of callers according to policy, take messages for staff members and locate authorized personnel.
Greet all visitors courteously, determine their needs, check appointments and direct persons to proper person/location.
Perform clerical duties required by activities and functions of the workplace.
Maintain and/or process leave forms.
Prepare payroll as required.
Arrange and coordinate facilities usage for meetings and conferences.
Perform additional duties specific to the district office.
Enroll students in classes and/or testing.
Perform data entry on student’s attendance.
Maintain confidentiality.
Administrative Secretary for Federal Programs: 2007 - 2012
Answer telephone, route and make calls, record messages, answer questions and provide information.
Prepare, type and/or update a wide variety of records, reports, special projects, purchase orders, letters and documents.
Perform clerical duties required by activities and functions of the program/department including preparing and sending correspondence, receiving and routing incoming/outgoing mail and workshop preparation.
Enter appropriate information into databases according to program and department guidelines.
Create and maintain files, handle applications, reports, forms, grants, records, Board agenda items, minutes, guides, manuals and other assigned projects.
Maintain calendar for scheduling appointments, interviews, deadlines, arrangements for meetings and program responsibilities as needed.
Maintain current information on all applicable policies and procedures, process routine matters within established policies.
Prepare documents such as, but not limited to, project reports and documents pursuant to department guidelines and requirements.
Maintain all records that meet reporting requirements for federal programs.
Assist with volunteer applications as needed.
Complete and update inventory of “Title” program property.
Coordinate communications with SES providers and enroll students, track enrollments, and maintain student account records.
Manage home education data as required by Department of Education (DOE).
Maintain confidentiality.
2000 – 2006
Florida Association of District School Superintendents (FADSS), Tallahassee, Florida Office Assistant/Receptionist: 2000 - 2006
Receive and route telephone calls, take messages for staff members and locate authorized personnel.
Greet all visitors courteously, determine their needs, check appointments and direct persons to proper person/location.
Perform clerical duties required by activities and functions of the program/department including preparing and sending correspondence, receiving and routing incoming/outgoing mail and conference preparation
Maintain confidentiality.
Skills:
Microsoft Office (Word, PowerPoint, Excel, Publisher, PDF Converter Assistant)
Northwest Regional Data Center – Data Entry > FOCUS School Software – Data Entry
Pearson VUE GED Testing Software
Net2 Access Control – Employee Identification/Access Cards
eConvene Paperless Board Meetings
Florida Department of Law Enforcement – Background Checks
3M Cogent ID – Applicant Fingerprinting Online Services
FirstLab – Drug and Alcohol Testing and Employer Services
PAEC – Professional Development Center Database Administration Tools
PAEC – Employer User – Application System Administrative Help References:
Tammy McGriff
Federal Programs Specialist
Jefferson County School Board
1490 West Washington Street
Monticello, FL 32344
*****.*******@***********************.***
Sherman Stroman
Diversity & Recruitment Coordinator Personnel – Human Resources Manatee County School District
Post Office Box 9069
Bradenton, FL 34206 941-***-**** ext. 2052
********@**************.***
Angela Freeland
Executive Secretary to CEO/Office Manager
Florida Association of District School Superintendents 208 South Monroe Street
Tallahassee, FL 32301
*********@*****.***
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