Administrative Assistant Microsoft Office

Name: Nancy Beets

Address: ***** ********** **., ***********, ** 68059

Home Phone: 402-***-****

Cell Phone: 402-***-****

Email: ******@*.***

**** ** *******: The Nebraska Medical Center, Omaha, Nebraska

Job Title: Administrative Assistant

Dept.: Resource Control

Job Responsibilities:

Report to director of Resource Control and management teams of five including Purchasing (9), Patient Care Equipment (21), Asset Management (4), Fleet Operations (19) and the Value Analysis Team (3). Being located in the Purchasing department I assist in the purchasing arena more than the other areas. When needed, I assist with the processing of requisitions from all areas of the hospital, by turning the requisition into a Purchase Order, forwarding to the vendor and following up with receipt from the vendor, than forwarding on to accounting for payment.

The director has four outsourced vendors who work both on and off-site, Cardinal Health for materials management who manage the medical, surgery supplies along with the stocking and re-stocking for use at the point of patient care. Ameritex handles the cleaning and distribution of the linen services also for availability at the point of patient care. Sodexo manages the facility with both food/nutrition services and environmental services. These vendors have their own administrative assistants who I coordinate with to keep a current employee listing of contact information and annual online testing required by the Joint Commission regulations.

Joint Commission requires hospitals to have disaster plans in the event where the hospital could become compromised in providing medical services. Departmentally we have been asked to develop plans for obtaining products and getting them here, to keep the facility operating in providing health care to the public.

Meetings are coordinated both within & out of the organization via Microsoft Outlook. Meetings generally require a location, electronic equipment and occasionally food & beverages which I also coordinate with appropriate departments. I have not dealt a lot with the travel plans at this time but look forward to the opportunity. Occasionally I am asked to take attendance and minutes at a meeting for tracking purposes to assist with financial goals, product decisions and a timeline for product tracking.

Annually I help prepare for the national medical materials management employee appreciation. In the past I have taken employee pictures to develop a video presentation that will run during a luncheon, a large display board for employee recognition and awareness of what the departments do for the organization.

General office duties include use of Microsoft office, computer, copy, fax, scan and phones. Supplies are tracked and ordered with a contracted vendor which includes deliveries. I generally order kitchen supplies, copy machine supplies including paper. I track and review Capital Express invoices before approval for payment, forward ambulance invoices to the appropriate departments for their approval to pay, process DataShield invoices into Lawson for payment by accounting and track poundage & expenses for waste with Papillion Sanitation and Stericycle. Waste is also tracked for the hospital recycling plan and supportive documentation that the hospital properly disposes of bio hazardous materials which are federally mandated.

Educational Updates:

Clarkson College: Nurse Aide and Medication Aide programs, Advanced Microsoft Office applications, CPR/BLS

Skill Path Seminars: Business Writing, Leadership & Communication skills.

1998 – 2001: Domestic; Stay at home new mom

1997 – 1998 The Nebraska Medical Center, Omaha, Nebraska

Job Title: Secretary II

Dept.: Patient Financial Services

Job Responsibilities: Report to the Director of Patient Financial Services, and support the department as needed.

1995 – 1996 Omaha College of Health Careers, Omaha, Nebraska

Certificate: Healthcare Administrative Assistant Program

1989 – 1995 Married, house wife

1980’s – 1989 US Supply Co., Omaha, Nebraska

Job Title’s: Secretary/Receptionist/Data Entry Clerk/File Clerk

Millard Good Samaritan Assisted Living, Omaha, Nebraska

Job Title: Nurse Aid

Graduate Westside High School

Contact this candidate