Administrative Assistant Project

SKILLS

MS WORD ACTIVE DIRECTORY QUICKBOOKS

MS EXCEL SAP REGIS

MS POWER POINT SHAREPOINT ARM

MS ACCESS ISSUE TRACK GFR

MS PUBLISHER BELMANAGE

MS VISIO WEBINAR

MS ONE NOTE PROJECT PORFOLIO MGMT (PPM)

PROFESSIONAL EXPERIENCE

CVR ENERGY, HOUSTON TX 05/2016–11/2016

Administrative Coordinator

Detailed meeting minutes for all active initiative meetings within Leadership, HR & Project Portfolio departments as well as any other ad hoc meetings

Accountable for recording Action Items for all meetings listed above to aid in tracking and follow up with all responsible parties

In charge of physical document transfer to 1 or more Executives to facilitate document signatures and approvals

Process Administrator for Project Portfolio Management

Tracking of all document and invoice approvals from incoming mail from handoff to the final responsible party

Tracking of all Communication Invoices from incoming mail to signature approvals and finally to transfer of invoices to Accounts Payable.

Schedule meetings (recurring & ad hoc) and coordinate invitations and schedules in Outlook

Correspond with different departments to complete various duties including Demand Management, Governance document creation and invoice reconciliation.

CHEVRON PIPE LINE, HOUSTON TX 07/2013–03/2016

Project Coordinator

Schedule meetings and prepare conference rooms (recurring & ad hoc) for up to 5 projects at a time; order meals; execute meetings (room setup, manage meeting via projector, presentations and documents, etc.)

Organize files, develop spreadsheets, and scan documents

Provide detailed meeting minutes for all active project weekly team meetings, as well as large conferences and project elicitations; capture action items and/or decisions to input to ADAIRO

SharePoint Administration for up to 5 projects consecutively; uploading/deleting/moving documents, creating and organizing new SharePoint libraries, lists and surveys, providing/deleting permissions to specified SharePoint sites, ADAIRO management

Creating PowerPoint Presentations for approximately 90% of project meetings

Maintaining project tracking spreadsheets, providing hyperlinks to team members, correspondence and document exchange with project vendors

Providing Project Manager with Monthly Reports updating the status of the project, accomplishments from the previous month and goals for the upcoming month

Create & distribute monthly project newsletter to Core and 2nd Tier teams

Ongoing work within Microsoft EXCEL, WORD, POWERPOINT & ONENOTE, SHAREPOINT; periodic responsibilities within Microsoft PUBLISHER & VISIO; Novice experience with PPM & SAP

Correspond with vendor contacts relaying pertinent information and/or documents; Coordinate vendor demonstrations

UHY ADVISORS, LLC, HOUSTON TX 01/2008–05/2012

IT Coordinator

Inventory management for the corporate office in Houston, TX

Daily update of laptop inventory database daily using MS Access; conduct monthly audits for accuracy by cross checking with the BelManage system

Back up laptop image for all separated employees; management of image storage on company network for 30-days or more

Reimage of available laptops after backup to one of 2-main company images to make available for redeployment

Set up all access badges for the building/maintained badge system

Triaged incoming tickets in Issuetrack and assigned to correct technician

MS Outlook, Word, Access, Excel, SharePoint; Active Directory, Issuetrack

CCG VENTURE PARTNERS, HOUSTON TX 01/2007–12/2007

Executive Administrative Assistant

Answer (3) Executive phone lines

Handle expense reports for all Executives and provided necessary documentation to Accounts Payable

Manage calendars, contacts, e-mail & appointments in MS Outlook

Generate demographic reports using REGIS software

Created & worked within various MS Excel spreadsheets, business letters & MS Word documents

Scanning & filing

Continued phone call auditing

Distributed and reviewed mail for important documents

Assisted with voiceover work in Webinar

MS Office Suite + REGIS Demographic Software

Front Desk Receptionist

Greeted visitors and maintained appearance of the lobby area

Answered main phone line

Audited/monitored recorded calls @ all car repair facilities around Houston

Sent out promotional coupons/advertising/etc. using mail merge

Willingly assisted all departments when needed

Promoted to Executive Assistant to 4-Executives

MS Word, Excel & Outlook

OAK CREEK PRESS, HOUSTON TX 06/2002–07/2006

Administrative Assistant

Served as Front Desk Receptionist

Greeted visitors, answered 5 phone lines, maintained appearance of front lobby area

Performed billing, filing, faxing, and printing emails for owner

Performed payroll and processed accounting reports using QuickBooks; made personal and business bank deposits for owner

Administrative Assistant to Owner & Production Manager

QuickBooks, MS Outlook & Word

EDUCATION

BACHLER OF ARTS: Psychology - University of Houston - In Process

Contact this candidate