CYNDI HILL

Phone: #310-***-**** Email: aczjuk@r.postjobfree.com

www.LinkedIn.com/in/1cyndi1

SUMMARY OF QUALIFICATIONS:

A highly organized and detail oriented Executive Assistant with extensive experience providing thorough and

skillful administrative support to C-level executives. Dedicated and focused; able to prioritize and complete

multiple tasks and follow through to achieve project goals. An independent and self-motivated professional

with excellent research and writing skills; able to develop positive relationships with clients and

colleagues at all organizational levels.

Computer literate PC/MAC: Microsoft Office, Concur, JIRA, SharePoint, Adobe, WebEx, ACT and Internet savvy

PROFESSIONAL EXPERIENCE:

ACCLARIS, INC. (a Willis Towers Watson company), Tampa, FL November 2014 – Current

Executive Assistant to Chief Executive Officer

Assesses and anticipates the needs of the Chief Executive Officer, making sure he is always on time and prepared with the most up-to-date documents and/or literature for all meetings and business trips

Follows up with CEO to ensure all pertinent calls have been returned and emails have been responded to

Maintains CEO’s appointment schedule by planning and scheduling in house meetings, off-sites, conferences, events, teleconferences, charity activities and personal tasks

Coordinates complex travel arrangements, including airfare, hotel, ground transportation and check-ins; Domestic and International

Serves as main liaison for Board of Directors and senior management team, collects and distributes agendas and literature

Records, retains, submits and tracks extensive expenses in expeditious manner

Responsible for filing and maintaining Executives International Visas and Passport Renewals

Acts as main liaison, screening and directing all calls and business referrals for the CEO

Welcomes guests/clients/vendors by greeting them, in person or on the telephone; answering or directing inquiries

Certified Notary who verifies signatures, administers oaths and affirmations

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

Provides historical reference by developing and utilizing filing and retrieval systems

Sends and receives mail and packages for executives

Performs general clerical duties – photocopying, filing, etc.

Assists in day-to-day operational matters, acts as back-up support for Administration staff and sets up candidate interviews (travel, meeting agenda, etc.) for Human Resources Department

Schedules conference rooms or working space for auditors and visitors

Orders food & arranges deliveries for meetings, coordinates all telecommunication and digital needs

Additionally scheduled travel, meetings and conference calls for the Chief Revenue Officer and the former Chief Financial Officer, as needed

ACCLARIS ACCOMPLISHMENTS

April 2015 - Received Employee Recognition Award

July 2015 - Appointed as Florida Notary Public by National Notary Association

Member of Acclaris Celebration Committee

OMNICOM MEDIA GROUP, Marina del Rey, CA March 2010 – August 2014

Executive Assistant to SVP, Agency Integration

Coordinated meetings, events and appointments in a timely and efficient manner

Designed and developed filing and tracking systems to help manage necessary information in both paper and electronic format, including files, contact lists, NDA’s, SOW’s and other critical information

Managed and composed correspondence, proposals and presentations

Scheduled travel arrangements including hotel, air, car service, for personal and business travel

Followed up internally on the status of key accounts and provide updates

Processed and reconciled expense reports

Planned, organized and hosted off-site meetings, retreats and special events

Arranged ordering of meeting refreshments & lunches, client or employee gifts, flowers, and/or office treats

PANDEMIC STUDIOS, Los Angeles, CA May 2005 – January 2010

Executive Assistant to CEO, President & Chief Production Officer

Created and maintained highly effective corporate filing system, resulting in easier access to critical information and streamlined office functioning

Acted as main liaison with all internal and external offices; maintained open lines of communication among senior executives, Board Members, shareholders, middle management and administrative staff

Arranged travel including ground, air and hotel accommodations for entire staff of 250 employees; created individual itineraries for each employee

Coordinated and set up conference calls, Board and Management meetings and special events; including catering from outside vendors

Made sure executives arrived on time and prepared for meetings

Updated and maintained CEO and President’s calendars and contacts

Answered all incoming calls and provided information and referrals

Wrote correspondence; proofed and edited senior staff announcements and other documents to ensure accuracy and consistency

Oversaw and arranged University student visits & Studio Tours and quarterly Wharton alumni dinners; gathered swag and souvenirs for guests

Reconciled corporate credit card accounts and submitted expense reports

Extensive Internet research for game opening dates, event tickets, and comparison shopping

to keep costs down

FOX TELEVISION, Los Angeles, CA August 2004 – May 2005

Executive Assistant to SVP, Business Development

Coordinated with SVP and all other entities

Answered and screened all telephone calls and coordinated conference calls

Scheduled appointments and meetings; kept fluctuating calendar up to date

Sorted and prioritized incoming/outgoing mail, faxes, presentations, etc.

Arranged travel and accommodations; created detailed itineraries

Prepared expense reports

LARRY FLYNT PUBLICATIONS, Beverly Hills, CA September 2003 - July 2004

Executive Assistant to Chairman of the Board, Mr. Larry Flynt

Liaised with Chairman and all other entities

Answered, screened and routed phone calls to appropriate person

Scheduled all meetings; kept calendar up to date

Arranged and coordinated travel schedules and reservations

Constructed or created communication; either through dictation or individual initiative

Organized and maintained file system (personal, press & archives); filed and retrieved correspondence and other records

Updated Chairman with accurate daily sales totals from all Stores and Casino

Processed and got approval for incoming bills; both personal and business

Calculated weekly expense reports for accounting department

Updated Chairman’s speeches; created cliff notes, etc.

Synchronized executive conference room and catering for entire staff

Balanced Chairman’s personal checking account and wrote all personal checks

ORLY INTERNATIONAL, INC., Chatsworth, CA August 2002 - September 2003

Executive Assistant to President / CEO

Served as liaison between President/CEO with staff, clients and vendors

Maintained and updated busy calendars; typed daily agendas

Provided administrative support; correspondence, screened calls, faxes, copying and distribution

Created, managed and maintained confidential files

Coordinated meeting schedules and travel

Prioritized and processed incoming mail and email

Handled accounts payable/receivable (personal accounts)

Tallied expenses; including preparation of weekly reports

Involved in all aspects of new hire interview process

Updated staff on all new policies and procedures

PURSUIT PRODUCTIONS, Los Angeles, CA July 1999 - May 2001

Executive/Personal Assistant to Executive Producer

Self-starting, multi-tasking, take charge position that included being on call 24/7

to meet both professional and personal needs of high profile Television Producer

Solely managed office when show was on hiatus

Answered and acted on all phone calls; day or night

Served as main liaison for all prospective clients, vendors, employees, etc.

Coordinated all aspects of appointments, dinners, and meetings

Maintained extremely busy, fluctuating calendar

Organized travel including airfare, car service, hotel accommodations and security

Processed purchase orders and expense reports

Disbursed and reconciled petty cash account

RICHARD SIMMONS, INC., Los Angeles, CA September 1996 – February 1999

Executive Assistant to Richard Simmons

Main Point of Contact for all appearance and new product endorsement requests

Involved in the Negotiation of and prepared Appearance Contracts; made sure all appearance details and requests of Mr. Simmons were met down to every detail

Scheduled local health club and television appearances; reserved time for daily activities and appointments

Organized all aspects of travel and created detailed itineraries

Responsible for accounts payable and receivable

EDUCATION:

ASSOCIATE OF ARTS DEGREE

Fashion Institute of Design & Merchandising, Los Angeles, CA

Public Relations and Advertising Emphasis

REFERENCES:

Available upon request

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