Shayna Rivera

*** **** *** **** ** Passaic, NJ **055 917-***-**** aczdiy@r.postjobfree.com

Dear Hiring Manager:

Are you looking for a highly skilled Bookkeeper with a strong background in successful business management strategies and innovative operational solutions? If so, I may have exactly the background and the skills you are seeking. I’ve had extensive experience with a broad range of professional and administrative positions and would welcome the opportunity to contribute to your company’s plan. With exceptional customer support capabilities, I can offer a great level of versatility to your company. I am seeking a professional opportunity where my practical skills and exceptional background can benefit your company that is positioned for growth. Accustomed to fast-paced environment where deadlines are a priority and handling multiple jobs is the norm, I enjoy challenges and will work hard to achieve your objectives. I have the practical skills and the hands-on experience to make a significant difference to your company’s bottom line.

I have enclosed my resume for your review. Some of my key strengths and achievements include:

A hands-on problem solver and critical thinker who can quickly learn new systems, with experience in a variety of office management software systems including Microsoft Word, Excel, Outlook, Power Point, and QuickBooks.

Excellent organizational, time-management, and communication skills with the flexibility and experience required to adjust to rapidly changing schedules, frequently shifting priorities, and high-pressure settings.

Extensive experience with large-scale business clients providing high-level support, building critical business relationships, and addressing the long short-term needs of the customer.

Acknowledged for being resourceful, adaptable, and self-directed with the ability to meet even the most challenging goals due to outstanding troubleshooting, analytical, and problem solving skills.

I would appreciate a personal interview to discuss the ways in which I can assist you in achieving your goals. You may contact me directly, at any time, concerning any questions you may have and to arrange a meeting. Thank you for your consideration. Sincerely,

Shayna Rivera

Shayna Rivera

410 Howe Ave Unit 13 Passaic, NJ 07055 917-***-**** aczdiy@r.postjobfree.com Objective

Professional Office and Accounts Manager experienced in all aspects of office administration. Computer proficient. Ability to multi-task in a work environment.

Skills Summary

Microsoft Excel, Microsoft Word (50 wpm), Microsoft Power Point, Microsoft Outlook, Phone Switchboard, Servicom, QuickBooks, Adobe Acrobat, FileMaker Pro, Blackberry/I-phone, AutoCAD, Internet Proficient, Mac and PC, OSHA 10, Training in QuickBooks for Construction, NJ Notary Public Employment

OFFICE MANAGER/AP/AR 8/2011-CURRENT

Alliance Mechanical Group, Inc. New York, NY

Oversee all aspects of an office environment, including but not limited to, vendor management, supplies, equipment, and facility issues.

Maintains multiple calendars, schedules meetings and resolves calendar conflicts for Principal

Serves as a contact person and place services calls for office equipment.

Compose new service contracts and preventative maintenance proposals.

Assist Principal with bill payments and handling other personal task for the family members.

Maintain personal and company vehicles registration, license expiration, parking tickets, etc.

Negotiate the purchase of office supplies and furniture, office equipment, etc. for the entire office.

Obtain certificates of insurance for general liability, crime fidelity, etc.

Create, manage and process AIA invoices for multi-million dollar projects

Prepare financial statements: Profit & Loss reports, Balance Sheet, Salex Tax Revenue & Liability

Prepare A/R Aging, Open Invoice and Cost reports for management.

Create statements and make collection calls.

Maintain proper accounting filing system.

Investigate and resolve customer questions.

Received, recorded, and deposited checks as well as reconciled records of bank transactions.

Ensure all purchase orders and vendor invoices are entered by A/P department.

Received approval of all accounts payable invoices and supplied payments to vendors on a weekly basis.

Reconciled all bank and credit card accounts.

Processed and recorded employee payroll, vacation and sick leave hours and sent to our payroll company weekly.

Processed employees pay adjustments and managed employee health insurance benefits.

Initiate mechanics liens and small claims lawsuits with Attorney for any aging accounts at Principals discretion.

Monthly reporting such as work in progress, overhead, awarded vs estimated projects, etc. EXECUTIVE ASSISTANT/RECEPTIONIST 8/2007-5/2010

Advanced Electronic Solutions, Inc. College Point, NY

Backed up the Receptionist. Handled calls and promptly forward to appropriate person.

Calendar management via Outlook.

Provided executive-level overall support to the CEO of the company.

Entered cash receipts into QuickBooks and kept a daily bank log; created Credit Memos for overpayments.

Took and entered service calls in Servicom for the Service Dispatcher.

Liaison between all departments to ensure proper communication and reporting practices.

Create and process check run for payable invoices in QuickBooks.

Disputed parking tickets or prepared for payment.

Maintained Invoice and Credit Memo register.

Internet research and constant email to employees using Outlook.

Matched invoices to proper back-up for payment. Entered invoices into QuickBooks.

Assisted purchasing manager with ordering parts for installation department. Selecting quality but affordable items.

Kept inventory of office supplies; ordered supplies when needed.

Created purchase orders in QuickBooks for orders placed.

Sorted and maintained in Excel sub-contractors weekly time sheets and expense reports.

Organized details of special events, travel arrangements, corporate agendas and itineraries.

Obtained on request from job sites the Certificate of Insurance from broker.

Created invoices on File Maker Pro for sister company.

Worked on excel projects, as needed.

COMPLIANCE CLERK/ADMINISTRATIVE ASSISTANT 2/2006-7/2007 Pomonok Home Services, Inc. Fresh Meadows, NY

Made sure Home Attendants were in compliance with annual medicals and in-service training.

Created a list of Home Attendants who needed to attend in-service and notify them by mail.

If Home Attendant missed in-service or annual medical, they would be rescheduled.

Kept coordinators updated with Home Attendants medical clearance when injured on the job. Shayna Rivera

410 Howe Ave Unit 13 Passaic, NJ 07055 917-***-**** aczdiy@r.postjobfree.com Education

ST JOHN’S UNIVERSITY – Queens, NY

Liberal Arts, 8/2005-5/2007 Credits: 60

HIGH SCHOOL OF FASHION INDUSTRIES – New York, NY

Visual Merchandising, 9/2001-6/2005 High School Diploma References

Furnished upon request.

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