Administrative Assistant Executive
Resume:
IRENE FATHEREE
**** ********* **, ******* ** ****7 Ph: 832-***-**** E-mail: *****.********@*****.*** SKILLS PROFILE
• Ms Office
• Highly detailed & organized
• Prioritization & Accuracy
• SharePoint
• General Office/Clerical
• Data Entry
• Technical Writing & reporting
• Ability to take initiative
• Web based research & naviga-
tion.
• Handling of highly confidential
material.
• Exemplary planning and time
management.
• Email/Phone Communication
EDUCATION
University of Houston
WORK HISTORY
Executive/Admin Assistant to the VP Jan 2016 - Jan 2017 Ok Terra Energy Texas Inc, Houston, Texas
• Managed an extremely busy calendar of appointments for the VP and completed expense reports.
• Maintained supplies inventory by anticipating needed supplies as well as completing preventative maintenance of office equipment.
• General office duties as assigned such as filing, scanning, faxing, photocopying documents.
• Prioritized resource allocation based on Executive guidance.
• Monitored progress of various projects, realigning resources as well as sustaining efforts to expedite completion and reported the milestones to the Executive Team.
• Arranged detailed and complex travel plans, itineraries and agendas.
• Coordinated both offsite and onsite meetings as required following up with parties as needed. Executive Assistant to the President/CEO Jan 2014 - Dec 2015 Houston Endowment Inc, Houston, Texas
• Scheduled meetings, maintained the President’s calendar and coordinated onsite visits.
• Handled meeting logistics, including preparation of meeting materials.
• Coordinated all travel arrangements including securing visas for international travel & expense reimbursement for the President and out of town guests, offering options for ground transportation and hotel reservations.
• Served as liaison with Board of Directors, community leaders, grant recipients & seekers as well as other staff.
• Completed projects & special assignments as assigned such as organizing company retreats for staff and board members.
• Prepared memos, letters and other documents for distribution. Reviewed grant applications for completeness and obtained final signatures from the executive team.
• Opened, sorted and distributed incoming correspondence.
• Screened telephone calls, handled requests & enquiries.
• Updated the company’s contact database by entering and editing information as needed.
• Offered front desk assistance when required.
Front Desk/Administrative Assistant Jan 2011 - Dec 2013 Blaffer Art Museum, Houston, Texas
• Visitor Management as well as maintaining visitor & employee sign in logs.
• Answered calls & transferred to appropriate departments and staff.
• Assisted in the planning of company events such as new exhibit opening & museum tours.
• Secured docents to give museum tours and explain exhibits.
• Received requests for group visits and scheduled special group tours.
• Performed surveys via survey monkey and eventbrite Integration.
• Performed basic clerical duties.
• Trained new hires and created onboarding material.
• Sorted and distributed incoming mail and packages.
• Ensured safety of the artwork as well as patrons making sure that passes were displayed and all patrons accounted for.
• Calendar maintenance & travel arrangements for guest artists and speakers. Data Analyst Feb 2006 - Dec 2010
` Capital One Bank, Houston, Texas
• Subpoena fulfillment from various government entities as well as private firms.
• Researched and analyzed data to assist in the completion/fulfillment of the subpoena.
• Maintained constant contact with various parties with updates on the status of a subpoena.
• Handled highly sensitive and private material without compromising security.
• Document control and processing, prepared and analyzed data for accuracy.
• Prioritized cases based on urgency.
• Prepared daily and monthly production reports for the team.
• Trained new employees to the department.
• Scheduled and maintained calendars including travel itineraries and reimbursements.
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