Administrative Assistant

Brenda Cox

*** ***** *****, *******, ** *****

703-***-**** (Cell), ************@*****.*** (e-mail)

Moving to 6243 Rime Village Drive, NW, Huntsville, AL

COMPUTER SKILLS

Proficient with MSWord, Excel and Outlook. Working knowledge of PowerPoint and Access based programs.

Rapid adaptability to new programs.

WORK HISTORY

RAILWAY CLAIM SERVICES, INC. (RCSI) – LEXINGTON, TENNESSEE

SEPTEMBER 2006 – DECEMBER 2015

Administrative Assistant to the Director of Operations and several claims managers. RCSI is a Third Party Administrator for shortline railroads. Reviewed monthly expense reports, time sheets, and prepared new subcontractor packets. Inputted information for both new and old incidents and updated payments into database. Updated information regarding new insurance policies as they were received in the office. Maintained equipment list for office. Prepared monthly loss run reports for various companies. Ran background checks on new employees for various railroads. Assisted bookkeeper with reviewing invoices, time and expense reports, coping checks and backup material for files and inputting them onto the proper check registers on Excel spreadsheets. Updated Excel spreadsheet with new incidents as to when files were last billed and/or closed.

FAIRFAX COUNTY PUBLIC SCHOOLS – WEST SPRINGFIELD HIGH SCHOOL, WEST SPRINGFIELD, VIRGINIA

JULY 2002 – JULY 2005

Administrative Assistant to the Director and Assistant Director of Student Activities. Reviewed athlete’s physicals for accuracy and entered this information into the database to prepare eligibility reports. Verified athletes grades to make sure students were eligible to participate. Prepared programs for specific sporting events. Prepared all the coaches and extracurricular activities stipends per sport and club. Was the key person in charge of scheduling building use in the school when school was not in session. Inputted information into the calendar program to keep track of when users would be in the building and informed the custodial staff on all upcoming events in the building so that proper coverage could be arranged. Assisted in preparation of the monthly financial reports for building use. Drafted letters and memorandum as needed. Prepared Award programs and Parent Night agendas.

Between October 2001 and July 2002, was unemployed due to the events of September 11, 2001.

HNTB CORPORATION, ALEXANDRIA, VIRGINIA

MARCH 1998 – OCTOBER 2001

Executive Secretary for key executives for architecture/engineering firm. Supported two Vice Presidents and two Associate Vice Presidents. Also provided support for the architecture department consisting of 65 people. Tasked with typing/drafting letters, memoranda, and coordination of scheduling, conference call arrangements, making travel arrangements, expense reports, filing, and faxing. Served as Human Resource representative for architecture department, and was responsible for acclimating new hires to the company’s system.

Brenda Cox Page 2

104 Trace Drive, Jackson, TN 38305, 703-***-**** (Cell), ************@*****.*** (e-mail)

KCF/SHG ARCHITECT/ENGINEERING/INTERIOR DESIGN FIRM, WASHINGTON, DC

MARCH 1997 – MARCH 1998

Executive Secretary to four Vice Presidents and three Senior Vice Presidents. Typed/drafted letters, memoranda, specifications for new proposals, travel arrangements, expense reports, coordination of scheduling, filing, and faxing. Backed up Human Resources Coordinator/Office Coordinator in her absence.

AMERICAN ASSOCIATION OF PORT AUTHORITIES, ALEXANDRIA, VIRGINIA

AUGUST 1989 - JANUARY 1997

Secretary to the Vice President of Government Relations. Typed correspondence, reports, scheduled meetings and made travel arrangements. Coordinated weekly newsletters.

Secretary to the Senior Vice President of Membership Services. Typed correspondence transcribed tapes from Annual Convention, scheduled meetings and made travel arrangements. Received telephone calls and letters from people inquiring about membership in the Association. Responded to these inquiries by sending out a letter describing what type of membership they qualified for, how much the yearly dues were, and also prorated what their dues would be if they joined at that particular time. Maintained information on all categories of AAPA members and assisted in soliciting new members. Maintained the membership database ("PORTS"), and all members files. Printed all invoices and copied invoices for member files. Assisted with all aspects of seminars, conferences and conventions.

Was responsible for the day-to-day operations of administrative functions of the office. Supervised one receptionist and two secretaries. Monitored workload of administrative staff and, supervised the production of mass mailings. Maintained personnel files and updated budget files. Assisted in the preparation of the annual directory.

Executive Secretary to the President. Made travel arrangements, scheduled meetings, maintained calendar and drafted correspondence.

Manager of Education and Training. Assisted in the development of all seminar and conference programs. Coordinated eight seminars and conferences annually. Prepared list of attendees, agendas and speaker schedules. Worked with hotel staff confirming information for upcoming events. Served as a staff liaison for the annual Marine Terminal Management Training Program. Interacted with Board of Directors and Executive Committee.

INTRACARE MANAGEMENT CORPORATION, ANNANDALE, VIRGINIA

JANUARY 1989 - AUGUST 1989

Executive Secretary to the Executive Vice President. Typed correspondence, manual updates and office forms. Maintained calendars and files. Ordered office supplies.

ICF, INCORPORATED, FAIRFAX, VIRGINIA

SEPTEMBER 1987 - JANUARY 1989

Administrative Assistant/Staff Assistant. Typed corporate resumes, projection descriptions, performance appraisals, job descriptions, bonus plans, forms and manuals.

DEPARTMENT OF ENERGY, OFFICE OF FOSSIL ENERGY, WASHINGTON, DC

MAY 1985 – SEPTEMBER 1987

Secretary to the Principal Deputy Assistant Secretary. Reviewed correspondence for the Principal Deputy Assistant Secretary and the Assistant Secretary, ensured all Department correspondence procedures were followed, replied to inquiries of a non-technical nature, maintained calendars, made travel arrangements, and interacted with Secretary's office daily.

Brenda Cox Page 3

104 Trace Drive, Jackson, TN 38305, 703-***-**** (Cell), ************@*****.*** (e-mail)

DEPARTMENT OF ENERGY, OFFICE OF NAVAL PETROLEUM AND OIL SHALE RESERVES, WASHINGTON, DC

DECEMBER 1979 – MAY 1985

Management Assistant to the Management Analyst. Collected/coordinated personnel data for offices, prepared weekly statistical reports and analysis relative to Personnel, FTE usage, and personnel actions, assisted in space utilization, property management, records disposition and security.

DEPARTMENT OF AGRICULTURE, ENUMERATIVE SURVEY DIVISION, WASHINGTON, DC

JUNE 1976 – DECEMBER 1979

Secretary to the Section Head. Typed correspondence, manuals, made travel arrangements, and filed.

EDUCATION

Graduated from Mount Vernon High School, Alexandria, Virginia

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