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Executive Assistant

Location:
United States
Salary:
50,000
Posted:
January 18, 2017

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Katherine Crumbley

***** ********** *****

Frisco, TX 75035

806-***-****

acycs4@r.postjobfree.com

Objective

To obtain a position that will allow me to utilize my experience in administrative management in order to grow professionally as well as provide the highest quality service to my employer

Professional Experience

Community Hospital Corporation May 2014 – Present

Executive Assistant

Provide high level administrative support to the Executive Vice President, CFO and other operational VPs of the LTACH division as needed

Handle highly confidential and sensitive information

Extensive Coordination of travel arrangements for multiple executives

Oversee multiple calendars

Prepare expense reports for multiple executives

Organize bank statement reconciliation for multiple executives for processing

Oversee arrangements for meetings including Annual Leadership Conference

Prepare detailed presentations and reports using Microsoft Office Suite products

Heavy communication with facility CEOs and CNOs

Oversee and maintain intranet for LTACH facilities

Project manager for Electronic Medical Record conversion at facilities

Assist with new hire onboarding

Provide back up as needed to front desk receptionist

City of Plano October 2008 – May 2014

Administrative Coordinator

Provide administrative support to the Finance Director and the Finance Department to ensure efficient departmental operations

Facilitate the maintenance of Tax Abatement Agreements and Economic Development Incentive Agreements

Coordinate with outside agencies to ensure compliance with Agreements both initially and annually. This has resulted in over $600,000 in revenue with an additional $376,000 pending.

Contract Review

Prepare correspondence and reports at the direction of the Finance Director

Prepare all Finance and Treasury items to be included on City Council agendas using Sharepoint Software

Compile and generate data for monthly reports and calculate and analyze data to be used in periodic reports using Excel and Powerpoint

Prepare and update financial spreadsheets, documents and reports

Maintain supplies for the Finance Department and facilitate on-line ordering between multiple City departments and the vendor

Screen calls as well as provide information externally and internally and assist with open records requests

Coordinated travel arrangements and reservations as needed and coordinate invoices, assign account codes and submit for payment

Schedule meetings and appointments, coordinate meetings with other administrative and executive coordinators across the City

Assisted Treasurer with checking hotel/motel exemptions and assist with hotel/motel audits.

City of Lubbock October 2007 – July 2008

Executive Assistant

Supported the Assistant City Manager by coordinating day-to-day business activities

Made necessary preparations for meetings by compiling agendas and support materials, attended meetings and transcribed minutes

Prepared and submitted records for department payroll processing

Prepared correspondence at the direction of Assistant City Manager

Prepared completed contracts for City Council approval

Coordinated travel arrangements and reservations

Scheduled appointments for Assistant City Manager

Prepared, reviewed and tracked invoices and prepared expense reports

Reconciled monthly bank statements for myself and supervisor

Purchased and maintained supplies and materials and maintained files

Covenant Health System September 2006 – June 2007

Advocacy Coordinator

Coordinated grassroots advocacy efforts such as voter registration drives and early voting opportunities which resulted in an 18% increase in early voting by staff.

Monitored and tracked specific legislation

Composed articles for Company newsletter to keep staff informed of upcoming advocacy events with opportunities for staff to contact legislators via e-mails and phone calls

Maintained calendar of key legislative meetings and pertinent events

Composed letters and e-mails as directed on behalf of Covenant to specific legislators

Researched key websites on healthcare initiatives and for statistical purposes

Fostered relationships with Healthcare trade organizations

Initiated the “Cover the Kids” campaign in which staff members sent almost 2,400 postcards to legislators in Austin encouraging them to maintain the CHIP initiative

Assisted the Provider Relations Department by maintaining the on-call calendar

Covenant Health System March 1997 – September 2006

Community Health Outreach Supervisor

Coordinated and oversaw the day-to-day operations of the Community Health Outreach Department

Supervised, evaluated and monitored 6 staff members

Conducted site visits

Collected, compiled, tabulated, and analyzed statistical data for inclusion in reports.

Attended and lead departmental and agency meetings

Maintained and monitored budget and fiscal activities and prepared yearly budget for cost centers

Made necessary preparations for meetings by compiling agendas and support materials, attended meetings and transcribed minutes

Facilitated grant funding and maintained correspondence with agencies funded by Community Health Outreach

Acted as department timekeeper using KRONOS software

Coordinated travel arrangements

Presented in-services to staff and provided orientation for new employees

Assisted in preparing Department for site visits from the Joint Commission

Coordinated employee advocacy opportunities

EDUCATION

Texas Tech University

BA in Advertising



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