Executive Assistant Management
Resume:
Claudia Mascarenhas
Executive Assistant + ** years - experience
*************@*******.*** Cel Phone: 832-***-****
Extensive administrative and business development experience. Analytical strategist skilled in successfully navigating corporations as such as large and small through periods of accelerated growth. Collaborative communicator continually focused on building relationships and promoting synergy across business lines and global units to drive positive change, cohesive, comprehensive business approaches and enhanced profitability. Areas of Expertise include:
Strategic Planning & Analysis
Staff Management
Oil & Gas Industry
Portuguese - English
Relationship Building
Visa Management
Office Management
Executive Communications
Staff Training & Leadership
Expenses Report
Problem Resolution
Legal Issues
Experience
MOVED TO HOUSTON – 2015
AKER SOLUTIONS LTDA Rio de Janeiro - Brazil April 2012-December 2014
Executive Assistant for President and Vice President (Legal, Development, and Drilling)
Organize business trips and expense reports (SAP system). Complete purchase requisitions. Provide administrative and clerical support to departments and individuals. Scheduled meetings and arranged conference rooms. Manage spreadsheets. Organize events in general. Prepare confidential and sensitive documents. Coordinate office management activities. Support budged preparation.
Key Accomplishments:
Streamlined office procedures to enhance productivity.
Reduced costs by implementing effective office management procedures.
Determined matters of top priority and handle accordingly.
Relayed directives, instructions and assignment to executives.
OIL & GAS REP LTDA-RJ Niteroi - Brazil March 2011-April 2012
Office Manager
Manage travel and schedule. Coordinated travel arrangements, including preparing itineraries and preparing, compiling, and maintaining travel vouchers and records. Handle information requests. Prepare correspondence. Organize statistical reports. Maintain office procedures. Receive and relayed telephone messages. Organize events of varying levels of importance.
Key Accomplishments:
Managed the bureaucratic, administrative, and legal matters of a start-up organization.
Provided regulatory support to the organization on relevant issues, including labor, tax, and other needs.
SHELL BRASIL LTDA Rio de Janeiro - Brazil July 2006-August 2010
Executive Assistant for VP of Development
Provide the VP of Development with direct support in maximizing his productivity, including organizing activities, meetings, and video conferences. Interface between the corporate center in Houston, Holland, and Brazil office. Optimize costs through the research and coordination of travel plans, including international flights and hotel reservations. Organize meet and greets for foreign visitors from within and outside the company. Safeguard confidential material by storing and managing documents and updating department databases. Reduced cost waste by thoroughly reviewing invoices, expense claims, and allocations prior to approval.
Key Accomplishments:
Ensured all off-site locations met Shell HSSE standards and safety requirements during team away days, social events, and dinners.
Applied Shell “Life Saving Rules” to all emergency situations.
Acted as floor coordinator for firefighting alerts.
Ensure compliance with ANP regulations of offshore radioactive waste management through active and effective support of the HSSE department as Environmental Advisor on licenses management.
On-Site Assistant Shell Brasil – BS-4 Project - (July 2006-April 2007)
Provided assistance and logistics support for a large-scale engineering and construction project based at Maua Jurong Shipyard in Niteroi. Liaised with personnel in the Houston, TX and New Orleans, LA office to work on a rota basis. Generate man hours, cost analysis, and personnel on-board reports. Order and record material purchases, visas processes, travel, hotel arrangements and appropriate ground transportation.
Key Accomplishments:
Key player in the implementation of the Shell/Yard integrated HSSE plans.
Coordinated the induction program for staff, including health checks, meet and greets, and hotel and transportation security.
Previous positions include Commercial Department for Eurofarma Industria Farmaceutica, Commercial Department for Xerox Do Brasil, Telecom Supervisor for Jab Engenharia de Telecomunicacoes LTDA, and Sales Assistant for H. Stern LTDA.
Education
Post Graduate Study, Environmental Impact Management
UNIVERSIDADE PLINIO LEITE Niteroi, RJ 2010
Juris Doctor, Law
UNIVERSIDADE PLINIO LEITE Niteroi, RJ 2005
Training Courses:
Contract Management
IETEC Belo Horizonte 2013
Drilling Down Hole
AKER SOLUTIONS MACAE - BRAZIL 2012
Drilling Overview
AKER SOLUTIONS MACAE - BRAZIL 2012
Arvore de Natal Molhada (ANM’s)
AKER SOLUTIONS MACAE - BRAZIL 2012
Overview of the Petroleum Industry - OVP
PETROSKILLS Houston, TX 2009
The Architecture of Innovation
PEPITA CONSULTORIA Miami, FL 2008
First Line Response (Firefighting, Medical Emergency First Response)
HSSE Rio de Janeiro, Brazil 2009
Contaminated Land Management; Environment Conservation & Processes Biodiversity Awareness; Environment HEMP Tools Awareness; Environment Quality Standards & Emissions Limits
HSSE (SHELL OPEN UNIVERSITY) Rio de Janeiro, Brazil 2007-2009
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