DENISE M. LANG

Round Lake Park, IL

acy9v3@r.postjobfree.com

224-***-****

EXPERIENCE

Lundbeck, LLC July 2016 - August 2016

Administrative Assistant (Contract)

Reported to VP/GM, Sr. Director, Marketing and Sr. Nat’l Sales Director, Psychiatry.

Kept records of upcoming meetings on Excel.

Provided heavy calendar management on Outlook, travel and expense reporting on Concur.

Scheduled meetings and travel arrangements for 3 executives.

Abbott Laboratories February 2016 - March 2016

Administrative Assistant (Contract)

Provided administrative support to executives in areas of corporate presentations, organizing charts, financial review packets, spreadsheets, mailings and correspondence with clients.

Provided phone coverage and reception in greeting and welcoming visitors.

Scheduled international and domestic travel for company executives, visitors, and employees by utilizing and maintaining a strong working relationship with corporate travel agency, hotels, ground transportation, visas and passport agencies.

Developed and maintained accurate record keeping of all company confidentiality agreements.

Provided onboarding, off boarding and transfers of employees and contractors.

Arranged conference room set ups and provided lunches for participants.

Rosalind Franklin University February 2015 – March 2015

Administrative Assistant (Contract)

Assisted Pharmacy Department, coordinating with Director and Managers.

Took minutes at meetings, typed/proofread minutes and placed in chronological order for binders.

Pharma Net/Ventiv Health Clinical February 2013 – March 2014

Executive Assistant (Direct Hire)

Supported Executive Vice President, (EVP) Late Stage/Phase IV, seven (7) Executive Directors and other dept. members with administrative tasks.

Kept track of LSLT (Late Stage Leadership Team) whereabouts as well as projects they were working on and expenses.

Arranged travel and processed expense reports for EVP and other Directors.

Provided HR Support for on-boarding, welcoming new employees, ensuring all forms were submitted.

Provided event planning such as luncheons with key clients.

Maintained calendars and scheduling meetings for EVP and other department members.

Prepared PowerPoint presentations from source materials.

Followed through on new employee on-boarding procedures.

Prepared correspondence, including sending welcome letters to new staff from EVP.

Maintained active client, proposal-in-process, open proposal lists.

Maintained LSLT (Late Stage Leadership Team) contact list.

Coordinated authorship and contributions to quarterly LS staff newsletter.

Coordinated project review meeting every 6 weeks.

Abbott Laboratories May 2010 – November 2012

Administrative Assistant (Multiple contract assignments)

Corporate Tax

Replaced sheets of updated tax laws in booklets provided, then filed accordingly.

Provided back up reception coverage, distributed mail, and supported upper level management.

Environmental Health, Safety & Customs

Heavy calendar management first on Lotus Notes and Microsoft Outlook.

For Safety Department, used various data bases such as TREX (Microsoft Access) to keep track of safety classes for trainees according to their field of work.

For Customs Department, authorized payments of invoices with purchase orders, kept check-lists (post-entries) of documents needed to pass customs and recorded logs of entries on Integration Point (IP).

Global Pharmaceutical Licensing & Acquisitions

Prepared PowerPoint presentations from source materials, along with assembling binders for presentations.

Coordinated calendars, meetings/events of Executives, Directors and Management by use of electronic scheduling with Lotus Notes and WebEx when requested.

Familiarization with Abbott Corporate Travel, policies, insurance, preferred airlines, hotels and ground transportation, as well as Expense Reporting using Concur Travel & Expense (CTE) system.

Separated and distributed mail and worked with building management when the need arose.

Provided telephone coverage for multi-line phones, as well as reception duties such as contacting employees/administrative assistants when their guests arrived.

Updated and processed contracts using e-Room database application, Lotus Notes, Excel and Adobe Professional.

Miscellaneous tasks included providing cross-support with other administrative assistants, organizing and maintaining department files, ordering department supplies, business cards and stationery.

Walgreens Corporate February 2009 – May 2009

Administrative Assistant (Contract)

Worked with Walgreens stores nationwide to set up for licensing to sell beer and wine.

Approved pricing for the sale of beer and wine nation wide.

Illinois Institute of Technology/Chicago-Kent College of Law April 1998 – December 2008

Administrative Specialist (Temp to Hire)

Supported the Assistant Dean at the Chicago, Kent College of Law division of IIT with administrative functions and general clerical duties.

Prepared class schedules, assignments, maintaining confidential student files and adjunct faculty personnel files, coordinated staff, faculty and student events/luncheons.

HR Support for on-boarding, welcoming new employees, ensuring all forms were submitted.

Composed Agenda and Minutes from Staff Advisory Council meetings.

Administered all personnel functions for 98 adjunct faculty members, including the preparation of payroll authorizations, investigating and resolving payroll problems.

Prepared online purchase requisitions, CDVs, (Check Disbursement Vouchers) and maintained office supplies and budget expenses.

Skills

MS Word, Excel, Outlook, PowerPoint, Access, Lotus Notes, WebEx, Adobe Professional, Abbott Shop It, Concur Travel and Expense, E-Room Database Application, typing Speed: 60-70 wpm.

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