SENIOR CLINICAL
ADMINISTRATOR
Finance and Administrative Director with proven success in administering and Clinical monitoring of fiscal control procedures for activities related to financial planning, expenditures, budget administration, cost benefit analysis, and forecasting. Excels in capturing dramatic cost savings to positively impact the bottom line. Highly skilled managing all administrative and financial components of research activities including grants and contracts. Equipped with in-depth knowledge of all NIH, DoD, NSF and related grant funding, as well as institutional funds.
Senior Research Administrator offering diversified and in-depth experience managing Clinical pre and post award activities, identifying new strategic funding opportunities, and providing guidance in interpreting sponsor requirements and ensuring compliance. Hands-on experience overseeing daily research administration activities and recommending procedures to increase productivity, efficiency and effectiveness. Over 16 years in the field of Research administration and Finance, Program Management and Reporting, guidance of staff to complete projects in a timely manner.
Highly lauded for performance exceeding expectations; excellent planning and organizational skills including attention to detail and the ability to manage multiple priorities while achieving established deadlines/goals. Consistently noted for superior job performance, initiative and excellent leadership and motivational skills.
CORE COMPETENCIES:
Funding Strategies
Grants, Contracts & Funds Administration
Program/Project Management
Operations Management
Clinical Pre- & Post Award Activities
Supervision & Leadership
Clinical Budgetinhg
Regulatory Compliance
Budgeting & Cost Control
Problem Analysis/Resolution
PROFESSIONAL EXPERIENCE
AJUNAR GCP LLC. Nov. 2014 - Present
Senior Consultant
Workday Financials – Sierra Cedar Inc. Nov 2014- January 2015
Peoplesoft 9.1 University Finical Closeouts Emory University, Atlanta, GA July 2015-Sept.2015
Policy and budget creation for Clinical Trials - SUNY Downstate Medical Center Dec.2015 – April 2016
Contracts and Proposals for a small CRO, Clinilabs Inc. May 2016 – Present
MASSACHUSETTS GENERAL HOSPITAL, WELLMAN CENTER FOR PHOTOMEDICINE Aug. 2009-Dec. 2014
Senior Research Administrator
Responsible for the pre and post award management 8 Principle Investigators, $48 million direct and Indirect combined, over 125 funds. Funding types, NIH, DoD, DARPA, CDMRP, NSF, Industry, Foundation, Institutional, Philanthropic and Clinical Trials.
Responsible for one of the Top PI’s in the country, 7 R01’s simultaneously, through strategic analysis with the PI’s assistance we cracked the code on funding over the $1 million dollar threshold.
Developed new processes to interact with PI’s that were located off campus and those that traveled frequently.
Submission of 68 grants over the past year with a 76% success rate.
Provided expert leadership and Program Management to pre-award activity, including budget preparation, administrative grant documentation, setting deadlines for PIs, providing administrative and financial assistance for PIs, and grant submission with Partners Research Management.
Developed annual budgets and closely monitor all monthly financial reports to ensure accuracy and budget integrity.
Collaborated with research finance administration and staff on grants and contracts, ensuring compliance with federal (NIH & DoD in particular), state and other requirements, timelines and policy issues.
Work proactively with IRB Coordinator on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement.
Updated and maintained a centralized electronic (MGH shared drives) grants management and archiving system.
Coordinated with PRF staff on deposits, electronic transfers and cost transfers to funds/contracts, as well as with Program Manager(s) on supplies spending for assigned grants/contracts.
Contributed in the development of long-range plans and funding strategies for activities of assigned PIs.
Sat on various committees to enhance operational systems used by Administrators within the Institution. Created training programs, best practices and SOP’s for staff and faculty.
Utilized Peoplesoft HCM and Financials 9.1
MYELOPROLIFERATIVE DISORDERS RESEARCH CONSORTIUM Jan. 2007- Feb. 2009
Financial and Administrative Director
Directed the financial operations of a Multi Institutional International Hematology/Oncology Research Consortium NCI/ P01 to achieve/exceed financial objectives for Revenue and Cash flow.
Maintained all compliance and regulatory issues with external stakeholders.
Successfully assembled an international Consortium Annual Meeting as well as a U.S. Consortium Meeting.
Successful coordination of weekly Investigators meetings across 3 time zones.
Created the MPD-RC Logo that is still in use today.
Responsible for all operational and space allocation for the consortium.
Responsible for the Overall Program Management of the consortium.
Managed NIH, DoD and Industry, basic and clinical trial Sponsored funding.
Established and managed annual Budget of $5.36 million for the MPD-RC, $3.2 million direct dollars and additional funding from industry. There were 35 clinical subcontracts to 6 countries and 33 clinical sub sites.
Was responsible for 2 direct FTE’s and 5 indirect FTE’s.
PFIZER PHARMACEUTICALS July 2007-Dec. 2007
Global IIR Manager - Consultant
Worked with Investigators from around the Globe on Closeout of an Oncology drug
Oversaw study progress and coordinated with finance to initiate payments in response to milestones.
Communicated with Drug Supply to order and maintain supply for existing studies.
Processed drug destruction orders.
NEW YORK UNIVERSITY – CONTROLLERS DIVISION Dec. 2006- July 2007
Sr. Fiscal Analyst Consultant
Provided assistance and support with fiscal closures of erroneous funds dating back to 1997.
Developed and managed projects to reduce each school’s deficit to zero.
Partnered with school administrators to maintain a low deficit ratio for out years of funding.
COLUMBIA UNIVERSITY MEDICAL CENTER Aug. 2004-Dec. 2006
Section Administrator – Oral and Diagnostic Health
Oversaw Clinical and Basic Research, along with Education and finance. Oversaw daily operations of five basic and clinical departments and managed funding totaling $14 million. Funding included Endowments, Gifts, Institutional and NIH funds.
Successful implementation of an online system for postgraduate submission and selection software that was adopted by the institution.
Oversaw all operational actives including space allocation and renovations for the section.
Supported in critical management of all internal and external funding.
Assisted with Indirect Cost Proposal calculations for the School.
Representative for all HR functions of the section in collaboration with the Chair.
Directed and supervised 4 technical FTE’s and 1 administrative FTE.
BOSTON UNIVERSITY MEDICAL CENTER Jan. 2001- Dec. 2003
Grant Manager for Epidemiology Research
Management of $6.7 Million dollars annually of federal, non-federal grant funding, internal educational and clinical funding.
Strategic planning and analysis of funding for payroll and department funds for future years.
Negotiation of terms and conditions for non-federal, industry and clinical research. Handled all international subcontracts.
Developed fiscal shadow system to maintain development of all funding on a monthly, semiannual and annual basis.
Fiscal reporting on all grants, contracts and clinical agreements to federal and non-federal agencies.
Managed all HR functions for the section.
BRIGHAM AND WOMENS HOSPITAL MRI Division July 2000- Dec. 2001
Grant & Finance Manager– Consultant
Successful cleanup of several large NIH PO1’s that were in deficit.
Created new SOP’s on spending of federal dollars.
Collaborated with faculty on development of new NIH and DoD grant submissions.
Strategic planning in conjunction with the chair for fiscal solidity for a 5 year period.
HARVARD DIGESTIVE DISEASES CENTER, HARVARD MEDICAL SCHOOL May 1998 - July 2000
Administrator
GI CELL BIOLOGY RESEARCH, CHILDREN’S HOSPITAL
Grant Manager
Dual Role spanning two different institutions.
Research Management of $7.2 million in grant funding via NIH, HDDC center grant $1 million in direct cost for 5 years of funding. Maintaining two separate accounting systems for one hospital and one university.
Processing all cost transfers, subcontracts, re-budgeting of funds. Reporting responsibilities for all fiscal accounts.
Assisted with all IRB, IACUC tracking and submissions. Negotiated contracts with outside vendors for maintenance for all sites within the HDDC.
Administered the Pilot Feasibility Grant Program for all junior faculty. Sat on the board of review for rewarding grants to junior faculty.
Planned and maintained all symposiums and seminars for the HDDC.
Planned all ad-hoc and external advisory board meetings.
Developed and administered the HDDC website.
BRIGHAM AND WOMENS HOSPITAL GENERAL CLINICAL RESEARCH CENTER, Aug. 1997 –March 1998
Administrative Director – Temporary Position
Successful Project Manager for GCRC M01 Center grant totaling 38.7 million, complied of 5 R01’s and 13 R21’s.
Maintained all clinical scheduling for the centers beds for clinical trials.
Oversaw all financial revenue for the center.
EDUCATION
Courses in Finance
BOSTON UNIVERSITY, 2001-2002
B.S., Psychology, minor business
STATE UNIVERSITY OF NEW YORK, BUFFALO, 1992-1996
AFFILIATIONS, CERTIFICATIONS, and PROFESSIONAL TRAINING
NCURA Member since 1998
SRA Member since 1999
Financial Management and Controls (F.M.C.) Certificate; Columbia University College of Physicians and Surgeons
National Council of University Research Administrators 1989 - Present
Society of Research Administrators International
NCURA Post Award Neighborhood Subcommittee Member 2008-present
NCURA Mentor Program 2010- 2014
NCURA Region I Secretary 2012- 2013
Insight Subcommittee Member for Partners Healthcare 2011- 2013
MGH Research Retreat Planning Committee FY 13
NCURA Co-Chair, FRA Neighborhood Collaborations community 2012 -2013
OMB Circulars and new Uniform Guidance cross training
Peoplesoft Financials 9.1 training; Workday Financials v.23 training
SPEAKING ENGAGEMENTS
NCURA FRA 2011 Lead Presenter – “FFATA and sub recipient monitoring”
NCURA Region 1 Committee Member and Post Award Track Lead 2012
NCURA Region 1 Spring co/presenter - “FFATA and sub recipient monitoring”, international subcontracts.
NCURA Annual Meeting 55 Co-Presenter with the National Institute of Health entitled "Best Practices in the Submission, Peer Review and Management of Mentored NIH Career Development Awards (Ks With special emphasis on the K99/R00"
NCURA PRA Meeting, San Francisco, CA "Best Practices in the Submission and Management of Mentored NIH Career Development Awards (Ks)"
NCURA Annual Meeting 56 Co-Presenter with National Institutes of Health entitled ““Submission, Peer Review and Best Practices of Mentored NIH Career Development Awards (Ks) emphasis on K25/ K99/R00 and Clinical‘ s"