Data Entry Accounts Payable

CAREER PROFILE

Consultative and enthusiastic with excellent communication skills and a professional demeanour gained through extensive interaction with public and staff at all government levels. Effective administrative and accounting skills gained through previous held jobs, including payroll, purchasing orders, processing payments, auditing, preparing and issuing invoices/reports, high level of accuracy, attention to detail and efficient computer skills.

SUMMARY OF QUALIFICATIONS

Strong detail oriented, expertise in fact checking, data verification, and cross-referencing complex information.

Strong technical and computer skills. Highly skilled in using MS Word, Excel, PowerPoint and Outlook as well as other databases.

Ability to manage multiple responsibilities and projects with competing priorities and deadlines.

Strong client service orientation with balance on managing expectations.

Deals with complex requests with accuracy and efficiency.

Proven effective interpersonal and communication skills.

Works independently and team environment.

Strong analytical and research capabilities.

Adapts effectively to change. Maintains confidentiality and professionalism.

Adheres to policies, practices & procedures. Uses sound judgment.

Comfortable with uncertainty, ambiguity and constant change, yet able to set priorities and execute on commitments.

Strong team player with solid planning, judgment, flexibility, collaboration, and decision-making abilities.

PROFESSIONAL EXPERIENCE

Office Administrator/Receptionist, contract January 2016-present

Using computer word processing, spreadsheet, and database software to prepare reports, memos, letters, other documents

Answering phones promptly and using good judgment to prioritize the distribution of messages in a timely manner.

Providing general administrative and clerical support including mailing, scanning, faxing and copying to management

Maintaining office supply inventory, entering POs in the database, obtaining appropriate approvals for all supplies ordered, contacting supplier for pricing

Organizing the Archive and the Storage Rooms, keeping track of everything in excel files. Allocate space and arrange shredding once a year.

Organizing scrap reports and labour efficiency reports daily, printing and distributing them to Managers

Responsible with the weekly Management Package, pulling out from Plex various reports, for Accounting, Production, Manufacturing, Tooling, HR departments

Calculating weekly Layer Process Audit.

Managing Outlook calendars, boardrooms bookings, catering, scheduling and coordinating meetings, appointments and trainings

Making all the travel arrangements for the Management and staff from three plants

Performs all other related duties as assigned.

Accounts Receivable- Credit and Collection Analyst, contract August 2013-August 2015

Managing aging reports, investigating and resolving customer credit deductions, preparing all necessary supporting documentation, investigating problems and contacting customers to correct payment issues, working with Cash Applications, Billing, Settlement and Sales, assisting with other projects or duties as required, applying checks

Working knowledge in Oracle, Global, AS 400

Administration/Accounts –Personal lines Clerk 2013

D.A.Kurt Insurance Brokers

Manage VCIM database and EDI reports, aged accounts,collections, cancellations

Answer clients and insurance companies inquiries

Manage Account Receivable and Accounts Payable

Record and post transactions in client ledger

Prepare bank reconciliations and conduct banking

Co-ordinate and complete month end closing processes

Coordinate with various staff for operational support activities, act as a liason between department and operating units in the resolution of day-to-day administrative and operational problems

Data entry, bank and address changes and client mailings

Prepare forms, letters, reports and memos

Data Entry Clerk, Altalink, Calgary 2010-2012

Entered accurate and reliable data according to the database standards guidelines

Sent out project information packages and other correspondence

Updated projects in the database

Gathered information and retrieval of archived documents from various databases

Checked and entered consultation records and attached documents to stakeholder files

Collected, tracked and protected information, managed hard copy filling system

Uploaded monthly updates and generated reports in STS and SCS databases

Entered new stakeholders, encumbrances, Crown Leases

Provided other support to different departments as directed by the Data Integrity Team Leads

Payroll Administrator, National Agency of Land Reclamation, Romania 2005 - 2009

Managed monthly payroll for 70 employees, maintained personnel information database, hours worked, pay, deductions for taxes, bonuses and other benefits, including vacation and statutory holidays

Created, revised and maintained personnel files for 70 employees using MS Excel, Access and Norton Commander

Ensured compliance with employment legislation, evaluated employee benefit plans: group life insurance, sickness and accident benefits, health insurance, holidays and retirement pension plans

Responded to staff regarding personnel matters and provided information to employees regarding statements, benefit plans, salaries and collective agreements

Conducted prescreen and reference checks on employment candidates, followed the company policies and procedures for verifying data and comparing candidates’ qualifications to job requirements, generated statistics to describe the company’s workforce and recruitment, arranged for advertising and posting job vacancies

Processed, verified and registered documentation relating to personnel activities, compiled and prepared monthly end reports and documents for headquarters staff

OTHER WORK EXPERIENCE

VOLUNTEERING 2012

Volunteered full time with the City of Kitchener, HR Department, filing, preparing benefit reports in Excel, SunLife Financial information update, helping with OMNIRIM –Data Records Management System and PeopleSoft

EDUCATION/TRAINING

Payroll Compliance Legislation (91%) and Payroll Fundamentals I (86%) courses, Conestoga College 2014-2015

Bachelor in Economics, Spiru Haret University 2007 - 2010

Faculty of Management, Major: Financial Accounting Management, Bucharest, Romania

Applied Bachelor of Science, Gh. Asachi Technical Institute, 1981 - 1984

Faculty of Construction, Iasi, Romania IQAS Assessed: equivalent to a three-year Applied B. Sc. degree with a focus in construction engineering technology (land reclamation)

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