Assistant Administrative

Stephanie Gamble

** ********* ***** *********, ** 11787

Mobile: 917-***-**** Email: *********.*.********@******.***

PROFESSIONAL EXPERIENCE

CHE Senior Psychological Services, Melville, NY 08/2016-02/2017

Executive Assistant to CEO

Responsible for shipping and monitoring of phones, tablets, printers and laptops sent out to facilities and clinicians. Ordering and tracking testing materials and items requested for office and clinicians as well as their facilities. Managing Knicks season passes. Tracking of doctor’s time off and or leave of absence; informing facilities and arranging coverage when needed. Coordination of all conferences and office related events such as yearly Workshops, Conferences, Board Meetings, Dinners and Galas, including venue rentals, booking conference rooms, accommodations, presentation materials, supplies catering, travel, valet, schedules, RSVP list, invitations, etc.

Calysto Communications, Atlanta, GA 11/2013-01/2017

Executive Assistant to CEO

Responsible for office administration, and executive business support to the CEO and members of the firm. Help cover payroll/ADP, update new and existing employee directory. Maintain CEO's calendar - plan and schedule meetings. Arrange extensive domestic/international travel (detailed itineraries, hotel accommodations and car service). Supervise all logistics and daily operations. Handle with discretion, all confidential materials and emails. Prepare, approve and monitor all travel, expense reports and corporate cards for entire office. Process personnel and payroll matters, including new and existing employee logistics. Payroll, Accounting and Finance.

Summit Rock Advisors, New York, NY 02/2008-12/2012

Office Manager/Executive Assistant to CEO

Responsible for office administration, as well as channel partner support for Advisory startup. Provided executive administrative and business support to the CEO, CIO and firm, supported other members of the executive management team. Managed all Human Resources functions; including initial creation of medical benefits & 401k programs. Served as primary liaison and gatekeeper. Maintained CEO's calendar - planned and scheduled meetings. Negotiated favorable terms and pricing agreements with resorts, vendors, and other providers for service at special event, in addition to contracts with hotels and restaurants for meetings. Improved office efficiency by implementing color-coded filing system and introducing additional time saving measures. Arranged extensive domestic/international travel (detailed itineraries, hotel accommodations and car service). Meet and greet clients. Supervised all logistics and daily operations. Handled with discretion, all confidential materials and emails; screened incoming calls. Prepared, approved and monitored all travel, expense reports and corporate cards for entire office. Assisted CEO in organization, planning and execution of firm sponsored events and receptions. Managed CEOs personal matters, which included; deposits, errands, family travel arrangements, vendor payables, etc. Managed upkeep of office space, as well as primary point of contact with building management and security. Handled personnel and payroll matters, including new and exiting employee logistics.

Citigroup, Inc., New York, NY 09/2005-02/2008

Executive Assistant to Director and Vice President

Coordinated calendars, scheduled internal and external meetings, conference calls, international and domestic travel and other related activities. Maintained current directories of internal and external contacts, including addresses, phone and fax numbers, e-mail addresses, and affiliations. Coordinated travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepared detailed itineraries. Acted as liaison with temporary employment agencies to ensure proper daily staffing. Prepared and submitted weekly attendance report for managers. Processed check requests, expense reports, purchase orders and other internal and external forms.

Citigroup Special Projects

2005 – 2008, Group Recruiting: Organized recruitment process for incoming Analysts, Associates and Vice Presidents.

Worked with recruiters, candidates, hiring managers, and interviewers in coordinating and scheduling all phases of the interview process. Monitored, tracked and updated recruiting assessments, overviews, calendar and resumes. Planned and executed office visits of candidates, which included: schedule creation, space procurement, arranging lunch interviews, and candidate travel. Facilitated new hire process with human resources. Utilized effective communication and follow-through while acting as a dependable point of contact for candidates and hiring managers.

4/2006 – 7/2006, Citibank Annual Retreat: Westchester, NY: An annual business retreat, designed to provide employees with increased understanding of each sub-division throughout the company. A total of 150 bankers attended the retreat: which included analyst, vice presidents, directors, managing directors, business heads and the CEO's from 10 different states. Coordinated entire event while working with hotel's conference coordinator. Scheduled speakers, including business heads and company CEO's. Planned meeting times and on-site travel for attendees.

McKinsey & Company, New York, NY 02/2005-08/2005

Executive Administrative Assistant

Provided administrative support to two senior vice presidents, two vice presidents and three associates. Located and secured short and long-term housing for managers in various cities throughout the U.S. Initiated negotiation of lease agreements with owners and landlords; conducted orientation meetings, oversaw preparation and equipping of properties prior to handover to employees; maintained records of all housing including leases, occupancy and expiration dates. Scheduled and coordinated meetings and conference calls, in addition to audio visual equipment for managers at internal and offsite meetings.

Goldman Sachs & Co., New York, NY 02/1998-12/2004

Executive/Personal Assistant – (7/02 – 12/04)

Assistant to Managing Director and Team members in Human Resources/Diversity Group

Executive Administrative Assistant – (8/00 - 7/02)

Assistant to Senior Vice President and staff in the Investment Banking/Human Resources Group

Executive Administrative Assistant – (2/98 – 8/00)

Assistant to Senior Vice President and Vice President in the Investment Banking/Real Estate Group

Provided administrative assistance for Board of Directors. Created and maintained internal/external correspondence, assisted and prepared presentations, handled all logistics, materials, videoconference, audiovisual, catering and conference calls for Board meetings. Assisted in the research, preparation and presentation of reports, special projects and initiatives. Prepared and edited PowerPoint presentations, transcribed notes for minutes of meetings and prepared weekly agendas. Corresponded with all levels of management requiring discretion, confidentiality and sensitivity. Assisted with select portions of compensation review. Tracking of employee healthcare benefits, vacation, employment, issued job offer letters and new hires packages. Supported compliance with Equal Employment Opportunity and Affirmative Action through recruitment activities. Maintained employee personnel files in accordance with company policies and government regulations. Prepared for campus events (firm wide information sessions, career fairs, etc.) giveaways and maintained cross-divisional calendar to track events. Supported the recruitment process including scheduling, web-site management, background checks, reference checks and orientations for new hires.

Goldman Sachs Special Projects

Monthly Company Events: Responsible for coordinating various company-wide events (Asian Heritage, Black History, Gay Pride, Hispanic Heritage and Holiday events). Conducted site research and made recommendations on locations. Managed portions or all aspects of attendee registration. Worked under the direction of manager to negotiate rate and contract items. Provided on-site support and event management as required at event locations. Provided budget analysis and event costs. Worked closely with accounts payable department to review all invoicing to ensure approvals and payments were completed in a timely manner, as well as coordinated the opening and tracking of all project codes for event expenditures.

Education

John Jay College of Criminal Justice, New York, NY 1999-2004

Bachelor of Arts/Criminology

LaGuardia Community College, New York, NY 1993-1996

Associates/Mental Health

Skills

Proficient in Microsoft Suite applications, Lotus Notes, QuickBooks, Clinked, Box, Uberconference, Replicon (Time Management), and Event Planning

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