Executive Administrative Assistant
Resume:
Dawn Cantero
Fullerton, CA 92832
*************@***.***
Career Profile
A highly dynamic, talented and professional Executive Administrative Assistant with more than 20 years of experience in mentioned field. Seeking an opportunity to work as an Executive Administrative Assistant where my skills and knowledge will benefit future employers.
Professional Strengths
Excellent Writing and Editing Capabilities
Ability to handle multiple projects simultaneously
Ability to prepare, compose and assemble confidential information
Possess excellent management and organization skills
Fluent in PC-based Windows desktop publishing programs, especially MS Word, Excel, PowerPoint, MS Project and QuickBooks
Certified Payroll Experience
Type 50-60 wpm
Data Entry
Professional Experience
PriorityWorkforce
Anaheim, CA
2/9/2016 to 12/29/2016 – Staffing Agency
Sales Administrative Assistant
PriorityWorkforce is a temp to perm staffing agency. My role started out as the personal sales assistant to the COO of the company. As time progressed, I became the assistant to the additional 7 Senior Sales Associates and 6 Branch Managers. My role then also progressed as the acting interim Office Manager for the Corporate Office as well as the other 6 office locations. I prepared daily proposals for the sales associates to present to potential clients. These were very detailed proposals. Once the company stated using Salesforce system, I was completely in charge of the proposals, responsible for correct verbiage, consistency and maintenance of regulations prior to being sent to the client through DocuSign system. I had heavy phone contact with both clients and vendors. Prepared weekly sales reports for the COO to discuss during the monthly sales meetings. It was my responsibility to organize these meetings, from documents to be discussed, notes taken, files kept and all meals needed during the meetings. I stated working in the Irvine office, we merged that office with our Corporate office in July. I was responsible for the entire transition from packing, having items moved, closing accounts, transferring new accounts, etc. The COO spent the majority of her time between the 7 office locations, so I was working alone most of the time. I am able to be given a project and see it to completion with little or no supervision. But a great team player as well. I often assisted the Maintenance Specialty Department as well as the Accounting Department.
Zenith Education Group/Corinthian Colleges
Santa Ana, CA
6/11/2011 to 9/11/2015
Executive Administrative Assistant
This was a new position that was created to assist the Vice President of Nursing, 3 Regional Nursing Director and 15 Campus Nursing Directors. Responsible for coordinating all out of state and local meetings. Answering questions regarding payroll and human resources. Heavy phone contact with the Campus Nursing Directors. Played a major role for the implementation of a new payroll system for over 200 faculty members. Assisted Vice President with several monthly reports, for example, Profit and Loss reporting, bi-weekly wage reports, bi-weekly leave accruals, and monthly budget reports. Updated student handbooks for all campuses. Prepared, reviewed and submitted expense reports. Researched necessary qualifications to help create new California Vocational Nursing Programs and continuing education requirements. Vice President traveled extensively thus leaving me responsible for day to day activities while she was out of the office.
Norris Repke, Inc.
Santa Ana, CA
10/2007 to 10/2008 – Civil Engineering and Land Surveying Firm
Executive Administrative Assistant
Responsible for the daily activities of a full-service, multi-disciplined consulting firm providing a variety of services to Cities and other Public Agencies. Assisted 20+ Civil Engineers. Heavy phone contact and meeting with clients, making sure that they were satisfied with their products and fielding any problems. Coordinated all aspects of bids and proposals. Prepared Certificates of Insurance, Statements of Qualification, and plan checking liaison with the City of Santa Ana. Created presentations using Power Point for City interviews after bid awards.
Contract Administrator to the City of Moreno Valley
Selected to contract for the company with the City of Moreno Valley. Conducted all tasks necessary for civil engineering bids and proposals. Served as a customer service representative to 3 City Engineers. Prepared City Council meeting minutes. Filed documents and updated data for weekly meetings.
KDM Meridian
Lake Forest, CA
9/2006 to 10/2007 – Land Surveying
Executive Assistant/Office Manager
Front office management for a professional land surveying firm specializing in GPS, conventional land surveying, topography, bathymetric and title surveys, project management, mapping and GIS integration. Answered incoming calls. Kept track of job progress, fielding client questions and complaints. Responsible for Human Resources duties such as, employee issues and concerns, bi-weekly payroll, health insurance presentation and enrollment as well as some training of new employees. Accounts payable and receivable in QuickBooks. Preparation of proposals and bids.
Norris Repke, Inc. & Willdan Engineering
4/1999 to 8/2006 – Civil Engineering and land Surveying Firm
Office Manager/Administrative Assistant
Coordinated directly with technical staff and sub-consultants. Scheduled assignments, accommodated a fluctuating work schedule and travel. Promoted to Office manager for a staff of 8 Civil Engineers. Responsibilities included the front office management, human resources activities. These responsibilities included interviewing and hiring new employees, employee terminations and performance reviews. Develop materials such as qualifications and proposal documents, resumes, project descriptions, presentations and brochures. Coordinated the new management and merger for the company. Resolved complaints and issues. Managed the administrative staff as well.
Office Equipment
Computer
Type 50 to 60 wpm, 10 key
Copier, Fax, Blueprint Copier
Binding Machine, Printers
Certificates/Training
Norris Repke, Inc. – Certified Payroll, Cal OSHA, Employee Compliance
Santa Ana Community College – Accounts Payable/Receivable (4 units)
Education
Capistrano Valley High School, Mission Viejo, CA – General Education
Reference
Excellent and Available Upon Request
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