LILY CHAN

CELL: 408-***-****

EMAIL: acxzof@r.postjobfree.com

OBJECTIVE

Looking for a payroll position where exceptional skills in payroll management will be put to prudent use to maximize the efficiency.

HIGHLIGHTS

● Over 10 years’ experience as a payroll specialist

● Good knowledge of processing payrolls on a weekly, biweekly and semi-monthly basis

● Proficient on analyzing payroll, benefits and tax deposits and reconciling all accounts

PROFESSIONAL EXPERIENCE

Rosendin Electric - San Jose CA

Office payroll Specialist June 2013 – November 2016

ADP WorkForce Now (weekly and bi-weekly)

● Gathered and audited Puerto Rico time record for 50 employees

● Collected Puerto Rico New Hire paperwork and entered into ADP

● Update health insurance, direct deposit, Puerto Rico garnishments, Puerto Rico tax forms, mileage reimbursement and auto allowance as needed

● Processed annual Christmas bonus as required by Puerto Rico Law

● Process termination checks as needed

● Accomplished Employment verification request and responded to employees inquiries

● Retrieve payroll report, quarterly reports, and W2 from ADP Kronos/Oracle (bi-weekly)

● Audited Kronos weekly time record for 900 employees (CA, OR, TX, NV, IL, HI, AZ, VA, MD); make adjustments if needed

● Calculated and prepared manual termination/layoff checks

● Entered New hire into Kronos

● Completed and collected New Hire paperwork

● Updated payroll data changes and audited payroll entries for accuracy in Oracle

● Setup garnishments for payroll deduction and mailing

● Setup Per Diem payments for payroll processing

● Updated 401k and imputed income for using company vehicles into Oracle

● Ensured accuracy and timely distribution of payroll checks to all office locations

● Assisted employees with payroll related questions

● Updated or terminated Kronos records as necessary

● Maintained and filed payroll forms and records

● Downloaded projects from Oracle to Kronos for project cost audit or billing

● Completed office union deductions monthly report for fringe reconciliation

RESUME

LILY CHAN

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PROFESSIONAL EXPERIENCE (CON’T):

Pacific Coast Trane Sales & Services - Sunnyvale CA

Payroll Specialist August 2007 – March 2013

Union Payroll Processing (weekly)

● Performed weekly payroll for union employees in Team Management system (TMS) for 60 employees

● Collected and reviewed timesheets and submitted ACH file

● Processed certified payroll – run report to compile weekly certified payroll report and statement of compliance for government contract projects

● Prepare manual checks as needed

● Reported new employees to the state and e-verify for new hires

● Reported workers comp claims to workers comp carrier and followed up with employees

● Prepared audit materials and balanced payroll accounts, payroll tax accounts

● Deposited payroll taxes accordingly

● Accomplished monthly union reports to local unions on wages earned and fringe benefits

● Processed union rate changes yearly or needed

● Prepared, audited and filed union employees’ W2

Non-union Payroll Processing (semi-monthly)

● Responsible for non-union payroll and independent contractors for total 200 employees by using Great Plain.

● Updated payroll records including Health insurance coverage, direct deposit tax forms, 401k, 401k loan, flexible spending, garnishment, job title and department/division transfers, new hires and termination records

● Enrolled employees to health plans, terminated coverage as needed

● Deposited payroll taxes

● Prepared manual checks as needed

● Reported workers comp claims to worker comp carrier and followed up with employees

● Reported new employees to the state and e-verify for new hires

● Handled incoming mails and provided customer services to all levels of employees

● Prepared audit materials and balanced payroll accounts and payroll tax accounts

● Administered and distributed internal month-end reports to managements by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages; and prepared payroll related journal entries

● Prepared quarterly PTO accrual report for all department managers

● Submitted quarterly and annual payroll tax filings electronically (941, DE9c, DE9, 940)

● Prepared, audited and filed W2 and 1099-misc forms timely

RESUME

LILY CHAN

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PROFESSIONAL EXPERIENCE (CON’T):

Florin Healthcare Center - Sacramento CA

Payroll Coordinator August 2005 – April 2007

● Performed bi-weekly payroll functions for 150 union employees by using Millennium/Timetrak and Kronos/PeopleSoft

● Handled health insurance, cobra program, 401k, flexible spending

● Processed garnishment and handled workers comp claims

● Posted job openings and ran background checks

● Presented new employees orientation and entered new hire records

● Enrolled employees to direct deposit

● Verified health insurance billing statements

● Fulfilled employees questions and inquires

● Handled incoming mails and phone calls

● Ordered office supplies

Arden Rehabilitation & Healthcare Center - Sacramento CA

HR Coordinator November 2003 – May 2005

● Performed semi-monthly payroll functions and manual checks for 150 employees by using Customized In-house system

● Coordinated new hire, leave of absence and termination processes

● Maintained accurate employees information

● Responsible for health insurance, retirement and cobra programs

● Answered daily phone calls and fulfilled employees inquires

● Responded to all external payroll related inquires

● Handled workers comp claims and garnishment orders Surgical Staff - San Mateo CA

Accounting Coordinator l March 2001 – August 2003

● Processed multi-state payroll for 200 employees (CA, WA, OR, GA) by using Customized In-house system

● Entered new hires and clients information

● Accounts receivable – balanced cash receipts

● Collection on past-due client accounts

● Reconciled monthly aging report

RESUME

LILY CHAN

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PROFESSIONAL EXPERIENCE (CON’T):

Adecco Group - Foster City CA

Payroll Processor June 1995 – December 2000

● Processed multi-state payroll for 700 employees (CA, OH, GA, NY) by using Automated Imaging system to scan time card

● Handled garnishment orders and customer service

● Verified and mailed invoices

Provident Central Credit Union - Redwood City CA

Accounting Data Entry Clerk March 1993 – June 1995

● Entered payroll data entry for HR department for 400 employees by using Pro Business

● Posted general ledger

● Generated month-end reports

● Processed stop-payment and wire transfer

● Responded to employees inquires

EDUCATION

Skyline College – Earned Associate Degree in Business in 1982

High School – Educated in Hong Kong

COMPUTER SKILLS

● Typing – 60 wpm, 10-Key by touch

● Microsoft Excel, Word and Outlook

● Payroll software – ADP WFN, Oracle, Kronos, Great Plains, Team Management System

ADDITIONAL CAPABILITIES

● Motivated and positive attitude

● Ability to multitask

● Good organization skills

● Team player

● Attention to details

● Reliable and responsible

● Focus to ensure accuracy

● Prioritize to meet deadlines

Contact this candidate