Skills: MS Office Suite (Word, Excel, Power Point, Outlook) Access, ACT, ACCPAC, Accounts Payable & Receivables.

Experience:

Jun 2015 Almac Group (Audubon, PA) Kelly Services, Inc. Temporary Assignment

To Jul 2016 Client Services Administrator – Pharmaceutical Contract Packaging

Co-Lead weekly Sales & Operations Planning (S&OP) meeting with Senior Management team to report revenues and communicate project deliverables are on time and within budget.

Actively manage forecasts, purchase orders, and sales order entries for 15 customers with a portfolio of over 50 existing and new product skus.

Generate invoices and address all invoice related queries for finished goods, commercial services, and rebillables

Organize client visits, presentation materials, and housing accommodations for on-site visits.

Dec. 2014 Shire Pharmaceutical, Inc. (Chesterbrook, PA) Kelly Services, Inc. Temporary Assignment

To May 2015 Senior Executive Administrative Assistant - Pharmacovigilance and Risk Management

•Maintained daily calendars for 3 department heads, departmental expense reports, phones, extensive travel arrangements in Concur, event, catering and seminar/workshop organization, data entry, scheduling of conference rooms, ordering of office supplies.

•Assisted HR with interview scheduling, new hire onboarding documentation (space planning, hardware request, shared drive access, new user request/training access in JIRA

Nov. 2012 To De Lage Landen – (Wayne, PA) Insight Global, Temporary Assignment

December 2013 Sales Support Assistant - HealthCare - Henry Schein/Carl Zeiss

•Assisted Sales department in verifying physician(s) license via internet websites, secretary of state input data for lease application.

•Created lease documents submitted to clientele for signature.

•Contacted customers for confirmation of receipt and installation of equipment.

•Verify all documentation is received for application/lease to be funded.

•Contact office/clientele for additional documentation necessary to complete application for financing/funding.

•Submit appeals in system for financing/funding.

•Supported Sales Staff and managers with Administrative clerical support.

August 2012 To CertainTeed/Saint-Gobain (Bluebell, PA) Temporary Assignment

October 2012 Claims Administrator Specialist – Class Action Lawsuit Department

• Handled incoming calls in answering questions to assist clientele in opening, submitting claims pertinent to the class action lawsuit.

• Reviewed, evaluated documentation submitted by clientele, mailed forms and/or request of additional information required to clientele in order to process claim, if all necessary documentation received, processed claim for payment to customer.

• Issued refund for shingle samples submitted for evaluation.

• General Office Support- Provide administrative and clerical support to other office personnel as needed (filing, data entry, organization of documentation for review and evaluation of claim submitted).

June 2011 Sage V Foods, LLC (Brentwood, CA)

To June 2012 Executive Administrative Assistant - Finance Department

• Accounts Receivable - ACCPAC posting of Receipt/Payments, assist with adjustments, file, copy, mail invoices accordingly, excel data entry, credit checks.

• Outside warehouse: track inventory, process outgoing shipments for billing, research shipment discrepancies, process freight invoices, complete freight and warehouse expense on SO Report

• Accounts Payable – Reviewed transfers and shipments between manufacturing site and warehouses comparing invoices to Sales Orders, submitting to AP invoices for payment.

• General Office Support- Provide administrative and clerical support to other office personnel as needed.

Sept. 2008 Discus Dental (Culver City, CA) - Career Group Inc.

To Jan. 2011 Accounts Receivable Financial Coordinator

• Assisted company with accounts receivable, direct contact with clients and customers regarding account status, payment, account reconciliation, invoicing.

• Reviewed Domestic & Canadian returned goods for credits on accounts, adjust/correct credits where applicable.

• Prepared Comparative Analysis of Weekly Reports for goods returned to warehouse for credits to be processed for Domestic, Canada and International clientele.

June 2008 To Enterprise Solution Industries, Inc. (ESI, Inc.) (Boca Raton, FL)

August 2008 Manager Assistant II - Direct Contract Hire

• Review and evaluated company’s accounts receivables, implemented strategies in customer payment procedures/plans

• Updated all outgoing letters for correspondence.

• Annual variance reports updated to actual vs. estimated.

• Customer service in collection of receivables, payables and updating customer information.

Nov. 2007 Discus Dental (Culver City, CA) - Career Group Inc.

To May 2008 Accounts Receivable

• Assisted company with accounts receivable, direct contact with clients and customers regarding account status, payment, account reconciliation, invoicing. Processing of credit card payments, reconciliation of daily credit card entries, general ledger posting of payments, credit card refunds.

October 2007 USBX, Inc. Financial Advisors (Los Angeles, CA) - Career Group Inc.

Office Manager

• Assisted company with data entry, organization of participants for conferences, travel and hotel arrangements, incoming mail and distribution, expense reports, office management.

April 2007 to Enterprise Solution Industries, Inc. (ESI, Inc.) (Boca Raton, FL)

September 2007 Manager Assistant II - Direct Contract Hire

• Assisted company in updating and organizing of all incoming receivables through Peachtree Software.

• Maintained ongoing accounts receivables/payables spreadsheets.

• Customer service in collection of receivables, payables and updating customer information.

• Maintained correspondence with off-site Sales Representatives for new accounts, creating sales orders for distribution to customer for approval.

September 2006 Gourmet Select (Ft. Lauderdale, FL) - Direct Contract Hire

To March 2007 Sales Representative & Assistant Manager

• Assisted in Sales, Customer Service, Maintained Client Data Base, Accounts receivable for all catering events.

September 2005 Executive/Administrative Assistant (Los Angeles, CA) Temporary Assignments

To April 2006

• Feb 2006 - April 2006 - Hilton Hotels Corporation (Conrad Hotels, Beverly Hills, CA) - Career Group Inc.

• Dec. 2005 - Jan. 2006 - Douglas Emmett (The Shores Property Management, Santa Monica, CA) - Exact Staff

• Oct. 2005 - Nov. 2005 - Lennar Homes (Lennar Urban Development Group, Los Angeles, CA) – Select Personnel

December 2004 Cedars-Sinai Medical Center (Los Angeles) - Select Personnel

To August 2005 Manager Assistant II, Department Medical Genetics (May 05 - Aug. 05)

Manager Assistant II, Department of Psychiatry (Dec. 04 - Apr. 05)

• Maintained daily calendar, phones, payroll 120+ employees, data entry, check requests, contracts, scheduling of conference rooms, ordering of office supplies through People Soft software, monthly departmental meeting minutes, updates on internal PeopleSoft software for budget variance reports, analysis through payroll with the nursing department.

October 2004 To Executive /Administrative Assistant (Los Angeles, CA) - Career Strategies

November 2004 Transamerica

• Maintained daily calendar, phones, travel, seminars, data entry, scheduling of conference rooms, ordering of office supplies, distribution of mail.

June 2004 To Cedars-Sinai Medical Center (Los Angeles, CA) - Select Personnel

Sept. 2004 Assistant to the Director of Rehabilitation & Post-Acute Care

• Maintained daily calendar, phones, travel, seminars, data entry, check requests, contracts, scheduling of conference rooms, ordering of office supplies, distribution of monthly meeting minutes, accounts payable& receivable.

May 2004 Executive/Administrative Assistant Fandango - (Los Angeles, CA) - Select Personnel (Temporary Assignment)

• Hired to assist CEO in restructuring corporate business plan for annual Board of Directors meeting.

March 2003 Kiss The Sky Productions (Santa Barbara, CA) - Direct Contract Hire

To April 2004 Assistant to President & CEO

• Maintained all accounts payable/receivable for various events under production and post-production. Scheduling of staff for events including entertainment, travel and hotel.

May 2002 To Luna Imaging, Inc. (Culver City, CA) - Select Personnel

February 2003 Office Executive Administrative Assistant/Receptionist

• Maintained daily company calendar, monthly expense reports, assisted President of company with extensive domestic travel arrangements and daily calendar.

• Reception responsibilities included, data entry and accounts payable, check requests, phones, and distribution of incoming/outgoing mail and packages to corporate clients.

April 2000 Executive/Administrative Assistant

To April 2002 Select Personnel, Career Strategies (Temporary Assignments)

February 1999 Houlihan, Lokey Howard & Zukin - Direct Hire

To March 2000 Executive Secretary, Mergers & Acquisitions, Department

• Maintained client files, daily calendar, monthly expense reports, extensive travel arrangements, data entry, cataloged daily call sheets, scheduled appointments, phones, meeting minutes, Power Point Presentations, for prospective companies related to mergers & acquisitions. Event planning for department, coordinating all travel, hotel, menus, entertainment.

August 1997 J. C. Williamson Entertainment, Inc. (Beverly Hills, CA) - Direct Hire

To July 1998 Executive Secretary

• Communicated daily with companies targeted for mergers and /or acquisitions, created, updated and maintained cash flow of company, expense reports, balance sheets, presentation, phones, and travel.

• Weekly reports that detailed comparative analyses through internet research, data compiled through PR releases on public and private companies within the same sectors of our prospective acquisitions.

April 1993 Auerbach, Pollak & Richardson, Inc. (Beverly Hills, CA) - Direct Hire

To April 1997 Sales Assistant to Office Manager

• Liaison for compliance officer in head office located on east coast in reviewing daily trades, execution of trades, broker commissions, payment of trades, check and wire requests for clients and clearing firm with approval of branch manager.

• Maintained client records, files, and worked directly with clients in assisting with questions regarding accounts held by firm.

• Liaison for firm between corporations and investing clientele on private placements, bridge loans, and initial public offerings.

• Preformed day to day administrative duties including heavy phones, distribution of mail, broker accounting.

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