Bree Hines

**** ****** **. *********, ** *****

Cell:541-***-****

Email: acxo3m@r.postjobfree.com

Education:

Portland Community College, Portland, Oregon 2010-2011,(Perusing: AAS Degree-Business)

Bend Community College, Bend, OR 1996-1997 (General study)

Redmond High School, Redmond, Oregon 1991-1995 (4.0 GPA)

Summary of Qualifications:

Fifteen years of experience encompassing, financial, administrative, and customer service background including: supporting project managers, contract administration, financial statements, invoices, reports; accounts payable, receivable, payroll and budgets, and establishing and maintaining databases; served as a main point of contact for vendors and customers, provided accurate information leading to sound decision making, improved business practices, implemented new processes, and worked directly with managers and contracting officers.

Computer Skills:

Skilled in MS Office 2010, Word, Access, Excel, Word Pad, Power Point, SharePoint, Lync and Publisher

Completed College Level Excel 2007 Course – Received 99% in the Class

E-mail Software: Outlook, Outlook Express, Groupwise

Internet savvy, comfortable navigating through the World Wide Web to retrieve and research information.

Order Entry Software: Accpac, Excel, Mas 90, Deltek.

Other Software: File Maker Pro, Project, Star Office, Open Office.org, Internet Explorer, Avery Label Wizard, Adobe Acrobat Pro., Revu Bluebeam, Prolog/Citrix Application, Requordit/Onbase – Construction accounting based system, BIM360, box, and dropbox.com

BPA Specific Software: HRMIS, GovTrip, Field Glass, Sunflower, Asset Suite, Smartrack system and Project Wise

Related Work Experience:

Administrative Assistant / Field Administrator

Officeteam – Onsite at Skanska – General Contractor – Portland, OR Jan 1/29/16 to Present

Working onsite as the Field Administrator for Clark College STEM Building and the Porter Hotel (the curio by Hilton)

Tracking Certified Payroll in Excel worked directly with subcontractor Payroll contacts

Subcontractor contract coordination, keep all important data in Excel

Processed check requests through accounting department

Keep track of all Insurance requirements on the Insurance Log in Excel

Order blueprints on a regular basis

Archive documents using Iron Mountain

Create badges and help with new employee orientation

Work with organizing and obtaining Intents and Affidavits for Prevailing Wages Paid through the L&I website

Responsible for hard copy and electronic version of the Operations & Maintenance Manuals

Responsible for maintaining inventory of office supplies, process all office supply orders

Also work with copiers, faxing, emailing, scanning and laminating on a daily basis

Administrative Assistant

Officeteam – Onsite at Peacehealth – Risk Management, Vancouver, WA Oct 10/2/15 to Nov 11/20/15

Worked directly with the Risk Manager for all of Peacehealth

Daily Administrative duties included; answering phones, faxing, copying, laminating

Coordinated meeting with guest room services and helped maintain manager’s schedule in Outlook

Handled all incoming calls including a variety of difficult calls that require attentive listening, some callers were distraught and threatening.

Risk Management handled all grievances of the patients and or their families.

I took down these calls in writing and translated them into Peacehealth’s database

Utilized communication techniques that built loyalty and cooperation with patients and their families

Office Administrative Lead/ Project Assistant

Otak, Inc. /Engineering and Design Firm, Vancouver, WA Jan 1/5/15 to May 5/27/15

Process and get Project Managers approval for sub-consultant invoices

Coordination with Corporate Accounting and clients as necessary

Project progress reports, summary letters, and monthly invoices/sub invoices

Accounts payable coordination with Corporate

Direct liaison between the Portland Contracts department and the Vancouver office, enter projects and contract info

Creating, formatting, editing, and proofing proposals, contract letters, scopes of work, reports, fee estimates and specifications

Coordination with Corporate office as necessary regarding office furnishings, expenditures, necessary approvals, etc.

In-coming phone calls and greeting of clients, vendors, etc.

Conference room meetings coordination, provide catering as necessary

Travel arrangements for staff (car, lodging, air travel)

Recording staff vacations on Outlook Calendar and forwarding requests to HR in Portland office

Coordinating mail, postage meter, courier, incoming and out-going mail, Fed-Ex

Proof, format and edit letters, transmittals, memos, meetings minutes, reports

Reproductions (both in-house and out of house)

Making Courier arrangements with City Sprint

Periodically update calendar so that routine Staff Meetings and Coordination Meetings are scheduled

Ordering of office supplies, including break room supplies as necessary

Maintaining Front Desk Instruction Manual

Responsible for digital cameras and other electronics

Collecting and distributing mail daily

New employee orientation, new hire paperwork etc.

Administrative Services Assistant II

CRGT, Inc. at Bonneville Power Administration, Portland, OR Jan 1/6/13 to July 7/9/14

My position was located in the Real Property Services Projects (TERP) group in Vancouver, Washington and supports Tier 4 managers and a work group that originally started at 20 twenty employees, a year ago, is now 38 employees.

Scheduled and prioritized Tier 4 managers’ appointments, meetings, conferences_ and calendar; reserves meeting rooms and telephone; arranges for government vehicles.

Assist TERP Business Analyst in maintaining their SharePoint site.

Provide back up to Executive Assistant at Tier 3 level and Tier 4 Secretaries as needed.

Make travel arrangements and processed travel vouchers for manager and staff. Provide the necessary foreign and domestic forms associated with Travel.

Ensured self-service time entry is processed for TERP organization SPA employees, ensuring timely and accurate submissions.

Served as a resource and information contact for all TERP personnel.

Coordinated with other TER admin support staff to ensure practices and procedures for the organization is consistent.

Prepared spreadsheets, charts or graphics to support meetings and presentations.

Prepared and drafted project work plans; modify as changes occur using project planning and management software

Managed filing system in accordance to SPA Records requirements

Responsible for uploading records to the Electronic Records Management System (ERMS); act as electronic management System liaison

Recorded meeting minutes as requested, transcribe and disseminate as needed.

Independently answered questions and concerns from staff and outside constituents to the best of knowledge; seek out answers to questions and concerns that are not readily available.

Reviewed all incoming correspondences and assign matters requiring action to the appropriate person.

Prepare, draft and review correspondences, documents and presentations

Attend and participate in monthly TE Secretary meetings

Organized, planed and prioritized daily work load.

Updated and maintained desk manual

Maintained printer, ordered and maintained supplies and materials for the TERP organization

Administrative Technician II

CRGT, Inc. at Bonneville Power Administration, Portland, OR June 1/1/10 to Dec 12/28/12

Crossed trained for various job positions including: Media Services, Mail Center, Courier, Central Records and Micrographics.

Implemented the “Recycling Office Supplies” sustainability program at BPA. This is a new program that encourages employees to recycle and reuse office supplies. I was responsible for keeping the ASC Centers clean and safe at all locations at Headquarters and Ross Complex.

Conducted performance oversight on internal Mail Service Practices

Collection and entry of performance and costing data and identification and corrections of problems.

Developed new reports per the clients request

Resolved problems or complaints from clients. Alert BPA manager to problems or needed changes for schedules and services provide information on concerns or complaints.

Processed, created and maintained spreadsheet documentation.

Provide quality control by utilizing the available tools for looking up internal mail stops for mail received with invalid information. Provide the correct information and forward mail to the client.

Coordinate work with vendors providing mailing services including Fed Ex, UPS, Airborne, and DHL.

Process outgoing external letters and parcels using metering equipment or other methods as needed.

Implemented the OSCARS Office Supply Center Recycling program, prepared inventory and costing reports for the manager

Worked with other Satellite Substations on implementing the OSCARS programs.

Executive Assistant to the Dean of Law – Lewis & Clark Law School March 3/1/10 to May 5/26/10

OfficeTeam / Accountemps, Portland, OR

Kept track of daily expenses

Processed travel requests, hotel and rental car reservations

Prepared correspondences and emails including all revisions.

Responsible for the Dean’s daily schedule and meetings using Meeting Maker.

Daily mail distribution, faxes, emails incoming and outgoing.

Recorded and distributed meeting minutes.

Ensured that teacher evaluations were getting completed in a timely fashion.

Administrative Assistant December 2007 – March 2010

2G Construction, Inc., General Contractor – Commercial, Industrial, Bridges, Portland, OR

Responsible for contract execution, subcontracts, change orders, change requests, changes of contract, lien waivers, proposals, quotes, job cost estimates, subcontractor call lists, insurance certificates, and worker's comp certificates.

Worked with project owners and engineers to retrieve and process official bid documents.

Order performance and payment bonds.

Ordering plans and specifications for federal, state and county projects.

Manage / update bid calendar (Outlook Express)

Responsible for bid scheduling and all mandatory meetings.

Assisted with the development and tracking of all State and Federally funded projects

Contract and legal issues.

Request and retrieve documents from law firms, OSHA, BOLI, and insurance companies.

Contact subcontractors by phone to solicit project bids. Deliver and separate/organize bids by construction division. Trained to assist estimator on bid day. Comfortable with assisting on large-scale projects valued over a million dollars. Verify CCB#'s (Contractor's Board Licensing Department) and looking for claims and liens and other legal issues.

Entered estimates into Excel spreadsheets.

Prepared PowerPoint presentations for the Project Managers

Entered accounts payable receipts into a Lotus spreadsheet.

Managed, compiled, verified and confirmed all accounts payable receipts.

Matched receipts/vouchers to invoices.

Called vendors and suppliers to request copies of statements and invoices, resolve discrepancies.

Answered all incoming calls for a 6-line phone system and transferred calls appropriately.

Recorded and distributed monthly meeting minutes.

Audited subcontractor insurance certificates.

Prepared operation & maintenance manuals.

Lead new employees with enrollment and orientation.

Handle customer/supplier complaints and concerns.

Administrative Assistant / Sales Associate June 2006-May 2007

Kestrel Growth Brands, Inc./Organic Foods Supplier/Distributor, Portland, OR

Located sales leads via the web and negotiated sales contracts.

Conducted weekly staff meetings.

Developed and maintained the sales manual.

Shipping, receiving, and tracking using the UPS on-line system.

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