LEIGHKAREN R. LABAY

**** ******** **** #** ****** Grove, PA 19090 609-***-**** acxn0o@r.postjobfree.com

I am a successful, high level Executive Assistant/Office Manager with over 16 years of experience in providing effective and comprehensive support to senior executives, effectively managing various projects, the ability to adapt to diverse personalities, work independently with minimal supervision, multitask, reorganize, and implement cost effective procedures.

KEY PROFICIENCIES:

Proofreading, editing and creating documents in Excel, Word and PowerPoint.

Composing documents for CEO or President.

Developing databases utilizing ACT.

Personal assistant responsibilities, such as family travel coordination, housesitting, and managing household staff.

Evaluating resumes and conducting interviews.

Various “dotted line” human resources responsibilities using Taleo: processing new hires, benefit and compensation information.

Project management.

Developing sales quotes utilizing SAGE CRM software.

Developing procedures to streamline various department processes for greater efficiency.

Completing projects under immediate and ever-changing deadlines.

Managing a busy office of 20+people.

Leasing sales and relationship management.

Purchasing and maintaining all office equipment and maintenance.

Heavy international and domestic travel arrangements, including processing visa applications, passports,

and all other documents associated with international travel.

Processing of expense reports and some online payment of credit cards; event planning from start to finish.

Calendar management and coordination of all meetings for principal.

Acting as primary gatekeeper for principal.

Working in a high-volume call center, both incoming and outgoing calls.

Heavy customer service experience.

PROFESSIONAL EXPERIENCE:

United Chemical Technologies Bristol, PA

Executive Assistant to the Owner 2015- 2016

Edited and proofread second volume of textbook authored by the owner; this also included communicating with editors and publishers.

Prepared price quotations for company orders requiring extensive use of SAGE CRM software. This process was extremely detail-oriented and complex and was the key to sales.

Processed customer orders using SAGE CRM software.

Managed copyright and trademark documents.

Collaborated with National Director of Sales and Manager of Proposals on various projects.

Travel coordination for principal.

Processed expense reports.

Managed special projects as directed by principal.

Linde Engineering North America, Inc. Blue Bell, PA

Executive Assistant to the Director of the Hydrogen & Synthetic Gas Business Unit 2014-2015

Coordinated meetings with heavy use of Lotus Notes.

Attended all department meetings and compose minutes and action items.

Collaborated with National Director of Sales and Manager of Proposals on various projects.

Developed various processes and procedures to aid in streamlining the department for greater efficiency.

Developed databases in ACT.

Coordinated travel for 3 principals in Concur.

Henry J. Austin Health Center Trenton, NJ

Executive Administrative Assistant to the CEO 2011-2014

Coordinated meetings with heavy use of Microsoft Outlook.

Coordinated all Board of Director meetings and various Board subcommittee meetings.

Attended all Board meetings and composed minutes.

Generated correspondence from the CEO.

Acted as “gatekeeper” between all staff and CEO.

Worked with Chief Medical Officer, CFO, and COO on various projects.

Worked with Human Resources in generation background checks for prospective staff,

as well as acted as point person for collecting required paperwork from new hires.

LTK Engineering Services Blue Bell, PA

Executive Assistant to President & CEO 2009-2011

Coordinated board and compensation committee meetings.

Managed calendar.

Coordinated special events for board, such as dinners, lunches, etc.

Processed expense reports weekly.

Managed all travel for principal and Board of Directors when meeting in session.

Edited all correspondence for principal.

Assisted marketing department with RFPs and proposals.

Developed various databases.

Bracco Diagnostics, Inc. (bilingual Italian) Princeton, NJ

Sr. Executive Assistant to Sr. Vice President of Worldwide Medical & Regulatory Affairs 2007 -2009

Managed assigned regulatory medical projects regarding trials by doctors of our various, proprietary

MRI and X-Ray contrast solutions.

Coordinated heavy, extensive, and multi-city international and domestic travel for principal requiring daily

contact with our main office in Milan, which occasionally included personal travel for principal’s family of 6.

Managed expense reports for my principal from between $20,000-$30,000.

Processed Visa applications requiring my presence at various embassies in New York City.

Developed new worldwide attendance tracking system, to be used in offices in China,

Germany, the US, and Italy.

Organized all departmental events, including dinners, parties, and tours with outside executives and

employees from our satellite offices around the world.

New York University New York, NY

Special Assistant to the Senior Vice President for Health 2001 – 2006

Served as liaison between Sr. VP and other members of NYU Senior Leadership group, and

between the university and political officials from New York City and the United States government.

Interviewed and supervised three Office Assistants.

Coordinated projects with various world-class professors from around the world regarding policies

and procedures implemented by NYU’s executive office.

EDUCATION:

New York University, New York, NY

Bachelor of Arts: Dual major in European History and Theology

COMPUTER PROFICIENCIES:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access, Schedule), Microsoft Publisher, ACT, SAGE CRM inventory and shipping management system; Photo Plus Scanning, Lotus Notes, Meeting Maker, QuickBooks, Bloomberg, MS Project, SharePoint, Documentum, Concur, tradeshow coordination, vendor relations.

LANGUAGE PROFICIENCIES: Italian - fluent, Spanish - moderate, and French – beginner.

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