KELLY S NEWMAN
acxhr7@r.postjobfree.com
SUMMARY
Over 6 years in the oil/gas/energy industry, as well as the manufacturing industry
Great attitude, customer service oriented, open and willing to learn
Administrative experience includes scheduling, correspondence, data compilation, records/file keeping, reception, phone call management, reports and financial statements, transcription, cash handling, purchase orders, time/expense keeping, bookkeeping, job cost expenses and medical billing
Software experience to include: MS Office, JD Edwards Accounting Software, SAP Accounting Software, QuickBooks Accounting Software as well as Lytec Scheduler and e-Md’s Scheduler.
WORK HISTORY
AMEGA SYSTEMS, LLC – LONGVIEW, TX FEBRUARY 2015 – AUGUST 2016
OFFICE MANAGER
Responsible for all New Hire and Contract Labor paperwork
Monitor employee PTO requests
Payroll and Payroll Tax Deposits, 1099’s
Accounts Payable and Accounts Receivables
Collections
Assist in moving company’s accounting information from QB Online to QB Desktop Enterprise
Answer Phones, Greet Clients and Customers
Work with CPA firm in regards to companies financials and yearly income tax
Organized office and brought it up to date from previous office manager
BAKER HUGHES – KILGORE, TX SEPTEMBER 2014 – FEBRUARY 2015
BILLING
Provided support to others by handling a wide variety of administrative duties: filing, maintaining records, processing transactions and other similar duties.
Prepare reports, presentations, spreadsheets and correspondence.
Followed organizational and departmental procedures to complete tasks.
Support in facilitating logistics of functional group.
Create BOL’s for chemical delivery
HIREPOWER PERSONNEL (BAKER HUGHES) - KILGORE, TX JUNE 2014 – SEPTEMEBER 2014
BILLING (TEMP TO HIRE)
Same as above
DANIEL R. THEESFELD M.D. - LONGVIEW, TX MARCH 2013 – JULY 2013
FRONT DESK CLERK
Perform secretarial duties utilizing specific knowledge of medical terminology and clinic procedures
Duties include scheduling appointments and compiling and recording medical charts, reports, and correspondence
Schedule and confirm patient diagnostic appointments, surgeries and medical consultations
Compile and record medical charts, reports, and correspondence, using E-MD's Scheduler
Answer telephones, and direct calls to appropriate staff
(KELLY S NEWMAN)
Receive and route messages and documents such as laboratory results to appropriate staff
Greet visitors, ascertain purpose of visit, and direct them to appropriate staff
Interview patients to complete documents, case histories, and forms such as intake and insurance forms
Maintain medical records, technical library and correspondence files
Operate office equipment such as voice mail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records
Responsible for patient payments and balancing the money drawer at the end of the day
Transcribe recorded messages into patients' medical records
FLINT ENERGY SERVICES - KILGORE, TX JUNE 2010 – MAY 2012
JOB COST ADMIN/EQUIPMENT ADMIN
Perform all duties of Equipment Administrator and Job Cost Administrator
Utilizing specific knowledge of DOT and Payroll using JD Edwards Software
Duties include entering all employee time sheets and posting to batch for payment
Issue Purchase Orders to employees
Review Equipment Statements, call for missing invoices, revise, and receive equipment invoices to be sent to Corporate Office for payment
Collect and log DOT logs to be sent to Lee Trans Service Inc
Print and review any forms from Lee Trans Service Inc for CDL drivers and distribute to correct driver
Upon completion of forms by driver return to Lee Trans Service Inc for correction
Collect and send all driver fuel receipts to Corporate Office for review
Allocate Fuel purchases to correct jobs
Allocate all purchases from Ford Quality Fleet to correct unit numbers and cost code
Distribute and track all fuel cards
Track all vehicle registrations, request check for registrations that are due and distribute to correct employee
Enter employee time sheets
Issue Purchase Orders
Review and Print Work Orders for Mechanics
Review, Revise and Receive equipment Invoices for payment
Log DOT Logs and send to Lee Trans Service Inc
Review Lee Trans Reports and distribute necessary forms to drivers
Track all Vehicle Registrations
Collect fuel receipts from all drivers
Track and distribute all fuel cards
FAMILY HEALTHCARE CENTER - HALLSVILLE, TX SEPTEMBER 2009 – JUNE 2010
FRONT DESK CLERK
Perform secretarial duties utilizing specific knowledge of medical terminology and clinic procedures
Scheduling appointments, compiling and recording medical charts, reports, and correspondence and Notary
(KELLY S NEWMAN)
Schedule and confirm patient diagnostic appointments, surgeries and medical consultations
Compile and record medical charts, reports, and correspondence, using Lytec Scheduler
Answer telephones, and direct calls to appropriate staff
Receive and route messages and documents such as laboratory results to appropriate staff
Greet visitors, ascertain purpose of visit, and direct them to appropriate staff
Interview patients to complete documents, case histories, and forms such as intake and insurance forms
Maintain medical records, technical library and correspondence files
Operate office equipment such as voice mail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records
Transmit correspondence and medical records by mail, e-mail, or fax
Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies
Responsible for patient payments, balancing the money drawer at the end of the day and making deposits
Transcribe recorded messages into patients' medical records
MEDASSOCIATES, LLC - LONGVIEW, TX JANUARY 2009 – SEPTEMBER 2009
BILLING COORDINATOR
Inputting patient information, verifying insurance, continual contact with hospitals assigned to me, billing for local and out of state anesthesiologists
DANIEL R. THEESFELD M.D. - LONGVIEW, TX DECEMBER 2005 – DECEMBER 2008
OFFICE ADMINISTRATOR
Perform secretarial duties utilizing specific knowledge of medical terminology and clinic procedures
Scheduling appointments and compiling and recording medical charts, reports, and correspondence, custodian of records and Notary
Schedule and confirm patient diagnostic appointments, surgeries and medical consultations
Compile and record medical charts, reports, and correspondence, using E-MD's Scheduler
Answer telephones, and direct calls to appropriate staff
Receive and route messages and documents such as laboratory results to appropriate staff
Greet visitors, ascertain purpose of visit, and direct them to appropriate staff
Interview patients to complete documents, case histories, and forms such as intake and insurance forms
Maintain medical records, technical library and correspondence files
Operate office equipment such as voice mail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records
Transmit correspondence and medical records by mail, e-mail, or fax
Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies
Responsible for patient payments, balancing the money drawer at the end of the day and making deposits
Transcribe recorded messages into patients' medical records
(KELLY S NEWMAN)
SECURE MEDICAL TECHNOLOGIES - LONGVIEW, TX JULY 2005 – OCTOBER 2005
OFFICE CLERK and CALL CENTER CSR
CSR for Texas and out of state Doctors
Taking and submitting prescription requests for Doctors, calling pts to let them know their script has been approved or denied and sending to the Secure Med Pharmacy
This company mainly works with Pain Management Doctors
SAFEMED SYSTEMS, INC - LONGVIEW, TX JUNE 2003 – JANUARY 2005
CALL CENTER CSR
CSR for Local and Out of State Doctors
Taking and submitting prescription requests for Doctors Calling pts to let them know their script had been approved or denied and sending to pharmacy of their choice
EDUCATION
Union Grove, Gladewater, TX
High School Diploma/GED
TRAINING
E-MDs Course Training
Learning how to use the E-MDs Program used in Medical Offices
OCCUPATIONAL LICENSE / CERTIFICATION
Basic Plus
Safety Council of East Texas - July 30, 2012
Basic Plus Safety Course for Eastman Chemicals
Notary of Public Certification
Expires April 22, 2020
State of Texas