ELENA HERNANDEZ

Cell: 408-***-****

acxga8@r.postjobfree.com:acxga8@r.postjobfree.com

SUMMARY

HR/Sr. Administrative Assistant offering outstanding presentation, communication and team management skills. Adept at coordinating international travel, organizing large scale meeting and managing third-party vendors. Highly self-motivated with a strong work ethic. Determined and proactive Sr. Administrative Assistant who works with a sense of urgency to anticipate the needs of senior-level executives.

SKILL HIGHLIGHTS

Small business development

Human Resources/Recruiting Experience

Project management

Microsoft Office proficiency

SAP & Sharepoint experience

Executive presentation development

Patent Paralegal

Executive Administrative Assistant support specialist

Security Receptionist/Administrative

CORE ACCOMPLISHMENTS

Operations Management:

Owned and managed small business

Supported VP, Patent Attorneys and engineering groups through personal document management, calendar organization and collateral preparation for meetings.

Handled all responsibilities required as an Administrative Assistant for executive managers and engineers.

PROFESSIONAL EXPERIENCE

Oclaro Inc.

San Jose, CA

Executive Administrative Assistant 8/2016 – Present

Manages Calendar and independently schedule appointments for corporate executives

Arranges complex and detailed travel plans and itineraries, compiles documents for travel related meetings

Coordinates and arranges meetings, reserves and prepares facilities

Process executive expense reports, prepare PowerPoint presentations, attend Admin Team meetings, member of Events & Activities committee

Assist Human Resources with scheduling interviews and flight arrangements for interviewee’s

Acts as custodian of corporate legal documents and records with respect to the function supporting

Fill-in for receptionist with breaks/lunches

Johnson Service Group

San Jose, CA

HR Administrative Specialist/Receptionist 11/2015 – 4/2016

Assisted with all aspects of the Recruiting and Interview process.

Greeting visitors, answering and transferring phones and informing Recruiter of Applicants arrival.

Worked with the Applicant Tracking System, Max Hire inputting New Hire Information and updated any changes.

Process background checks from I-9 and E-Verify forms making sure appropriate ID’s were attached for all applicants. Maintain I-9’s in locked file drawers.

Produced letters and reports requiring experience with MS Office Word and Excel.

Maintain lobby area organized and clean

Obtained approval for invoices - Scan and email EDD forms – Unemployment to HR Chicago

Mailed checks out Thursdays and distribute Fridays, after conformation of check distribution list for employees.

Assisted payroll as required, pulling timecards and other tasks assigned

Other miscellaneous tasks as assigned to meet the operating needs of the company

Allied Barton Security Services

San Jose, CA

SR. Administrative Assistant/Receptionist 01/26/2015 – 11/16/2015

Responsible for greeting and assisting customer and employees in developing strong relationship between company, Public affairs, and external business partners in a fast pace environment.

Duties include but are not limited to; answering phones, ensuring phone calls are properly directed, greeting guests in a professional, friendly, and hospitable manner.

Responsibilities include various administrative duties, such as updating various Security reports. Daily contacts with clients and employees, having outstanding communication skills, a great attitude, and the ability to leave a consistent positive impression with each and every interaction.

Managing the office phone line and rerouting calls to necessary persons and departments. Manage access to the building through the badging system. In charge of updating telephone directory to reflect Avaya phone system.

HEWLETT-PACKARD COMPANY

Palo Alto, CA

Sr. Administrative Assistant 09/2011 to 02/2013

Designed PowerPoint presentations for monthly divisional meetings with top-level executives.

Served as a professional representative for the VP, Senior Directors and engineering Supply Chain group.

Collaborated with other Sr. Assistant team members, human resources and the finance department on special projects and events. Heavy calendar management to several executive managers.

Handled all monthly expense reports, reflecting supporting documents in an accurate and timely manner.

All Sr. Administrative Assistant responsibilities.

HEWLETT-PACKARD COMPANY

Cupertino, CA

HR/Sr. Administrative Assistant 06/2008 to 08/2010

Executive Administrative Assistant responsibilities included supporting Payroll group in preparing daily Excel and payroll reports, and other various correspondences.

Accountable for processing and distribution of employee payroll checks, which required confirmation and accuracy of information.

Managed employee confidential salary changes stemming from merit increases, promotions, bonuses and pay adjustments. Updated various employee databases for employee reports for W2's, W4's, payroll checks and garnishment data for payroll.

HEWLETT-PACKARD COMPANY

Cupertino, CA

Executive Administrative Assistant 02/2005 to 02/2006

Sr. Administrative Assistant for the Sr. Director and Marketing/Sales group and the engineering group.

Accountable for all monthly expense reports, reflecting supporting documents in an accurate and timely manner.

Project management responsibilities, and data entry to various employee data bases.

Collaborated with other administrative team members, human resources and the finance department on special projects and events.

Managed and processed at Expense Reports for upper management, also responsible for heavy calendar management for various managers.

SONY ELECTRONICS, INC

San Jose, CA

Executive Administrative Assistant / Patent Paralegal 12/1997 to 12/2004

Responsible for support as an Executive Administrative Assistant for the Senior Patent Counsel and VP for executive managers and R&D engineering group. Managed Expense Reports and Travel arrangements.

Processed patent applications for engineering inventors collaborating with outside Counsel, Sr. Patent Counsel and patent inventors, ensuring applications met USPTO regulations.

Effectively controlled the release of proprietary and confidential information for general client lists.

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