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Administrative Assistant Executive

Location:
Chicago, IL
Salary:
$50,000
Posted:
November 12, 2016

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Resume:

MONICA MASON

**** *. **** *****

acxg0z@r.postjobfree.com

773-***-****

*/** – 10/16

Caravan Tours (Lake Shore Consortium, Inc.) 312-***-****

Caravan Tours (Loftus O’Meara Staffing)

Executive Assistant, Administrative Assistant 312-***-****

Processed control revisions, monitored space availability, managed tour capacity

Wrote, proofed, printed and mailed commission and refund checks (Quicken)

Created and revised documentation, updated records, entered flight and passport information

Input address corrections and answered customer calls

Printed ad-hoc reports as needed (balance and financials)

Handled highly confidential information with sensitivity and discretion

Account receivables/payables (entered, processed credit card and check payments for trips)

Reconciling, weekly deposits, post transactions and issued receipts

File creation and maintenance, including sending files to storage (Iron Mountain)

Sent and received FedEx, UPS, messenger service and made copies

Set up meetings and made travel arrangements upon request

Checked on unpaid invoices (PeopleSoft)

Received mail, opened, separated, date stamped, inspected for including checks and handled accordingly

Met with vendors i.e., office of building re: lights and conditions of the office, i.e. heat, kitchen, obtaining dumpster to discard expired materials, coffee machine and printer service

Established priorities and met deadlines

Prepared PowerPoint presentations as necessary

Strong attention to detail (especially in the areas of typing and proofreading)

6/01 – 3/02

Wildman Harrold Allen & Dixon

Support Services Supervisor 312-***-****

Supervised employees for days and weekends

Trained new and existing employees (WP Operators and Secretarial staff)

Created and revised various legal documentation

Answered Help Desk calls relating to MS Word and PP

Coordinated lunch and vacation schedules

Created and revised PP Presentations

Employee evaluations and daily supervision

5/91 – 3/02

Various legal firms as word processing/document specialist

MS Word, Excel, Power Point, Outlook, Paralegal Certificate 2002. I’m a quick study and learn very quickly. Haven’t worked in legal environment for a while but have 12yrs prior experience in various capacities and can recall legal documentation -- need the right opportunity. Hard worker who is a self-starter and can access and prioritize daily activities.



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