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Administrative Assistant Microsoft Office

Location:
Wayne, New Jersey, 07470, United States
Salary:
40-45 k
Posted:
October 31, 2016

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E L ENA S A V I NA

*** ********* ** *, *****, NJ, 07470

Phone +1-917-***-****

E-mail acxbmv@r.postjobfree.com

EXPERIENCE:

NASDAQ (NY, USA) 5/2014 – 10/2014

Administrative Assistant (temp/contract assignment):

Supported SVPs of Treasury Department and Investor Relations Department;

Coordinated heavy schedules of three executives, scheduling numerous appointments, meetings, and conference calls;

Organized inbox to ensure timely replying to our partners and accomplishment of assigned tasks and processes via Outlook, as well as participation in target forums, conferences and luncheons;

Arranged international and domestic logistics (ticketing, transportation, hotel reservations);

Helped managing monthly expenses reports (NERS), time reporting (ADP);

Submitted and approved invoices on behalf of assigned managers;

Ordered supplies for the needs of Treasury team (via Oracle PeopleSoft Enterprise). Investment and Venture Fund of the Republic of Tatarstan (Kazan, Russia) 11/2007 – 5/2013 Executive Assistant to CEO and Management Team

Responsible for busy and rapidly changing calendar of the CEO, scheduling appointments and conference calls;

Coordinated complex international and domestic logistics (transportation, tickets, hotels);

Prepared expenses reports and planned annual budget for the management team using Excel spreadsheets;

Oversaw and organized CEO’s business email, mail correspondence and personal accounts using MS Outlook;

Acted as intermediary for the management team to ensure duly and appropriate realization of their assignments;

Prepared PowerPoint presentations for speeches and other documents;

Responsible for international relations network development;

Acted as a liaison and aide for the Fund international partners in order to arrange their comfortable participation in local negotiations and events, including visa support, traveling details and transportation;

Helped organizing special receptions on behalf of our Government and the Fund, annual international conferences and forums countrywide;

Collected special data and analytical information, prepared meetings protocols, drafts of MOUs and other necessary documents, and further coordinated with IVFRT legal department;

Prepared business letters (both Russian and English), requests to the Governmental authorities and ministries, as well as to business partners, filled in various applications and questionnaires on behalf of the Company; UN-HABITAT (NYHQ) (NY, USA) June-August 2007

Intern

Attended and summarized relevant UN conferences and meetings at General Assembly and ECOSOC Chamber (especially those related to the UN Millenium Development Goals and Climate Change). EDUCATION

Tatar State Humanitarian Teachers Training University, Russian Federation (Diploma of Honors) 6/2008 Major: Linguistics, translator/ interpreter of English and German languages;

Kazan Federal University executive trainings for National Economy Enterprises of the Russian Federation Major: Business Development

Kazan National Research and Technology University Major: Economics of Enterprise

SKILLS

Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint), E-government.

Fluent in Russian, basic knowledge of Spanish, French and German.

Technologies: PeopleSoft, Egencia, NERS (expense reporting), ADP (time reporting), Director’s desk (Board, Audit Committee meetings), Polycom (video conference).



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