Administrative Assistant Manager
SHELLEY R. CALLAHAN
*** ******* ******, ******, ** 54401
(715) ***-**** acxarx@r.postjobfree.com
Dedicated, team oriented individual with over 18 years of administrative, marketing, and accounting experience seeking a full-time, challenging position with an innovative company.
EDUCATION
NORTHCENTRAL TECHNICAL COLLEGE (NTC) – WAUSAU, WI
Associate of Applied Science Degree Administrative Assistant Program
Graduation Date – (May 1998) Grade Point Average 4.0 (4.0 = A)
RELEVANT WORK EXPERIENCE
BECHER-HOPPE ASSOCIATES, INC. – Wausau, WI (June 2012-August 2016)
Administrative Services Manager
Assisted engineers/architects with preparing and assembling project manuals/plans
Uploaded/monitored projects on Quest CDN, tabulated bids, assembled contracts
Prepared project sheets, resumes, and templates for Request for Proposals (RFPs)
Prepared company templates, forms, spreadsheets, and Employee Handbook
Designed advertising postcards, flyers, brochures, ads, holiday card, and presentations
Monitored and updated company website (www.becherhoppe.com) and Facebook
Managed company credit cards, office equipment, and contracted services
Ordered supplies/promotional items, answered telephone, processed mail, filed
Supervised Administrative Assistant, coded invoices, and prepared check requests
Renewed staff memberships/subscriptions; organized/volunteered at company events
Registered staff for conferences, training, and career fairs, including hotel and airfare
Organized and hosted conference hospitality rooms and banquets; attended career fairs
KOENIG & LUNDIN, S.C. – Wausau, WI (February 2001-June 2012)
Administrative and Accounting Assistant / Office Manager
Prepared letters and proofed all documents and correspondence for quality control
Ordered supplies and promotional items, answered telephone, filed, archived files
Created advertising brochures, newspaper ads, and PowerPoint presentations
Assisted in the preparation of business valuations and litigation support matters
Prepared payrolls, payroll reports, and income tax returns (electronically filed returns)
Created and monitored company website (www.klcpa.com)
M.S. CARRIERS (Formerly Interstate Trucking Corporation) – Merrill, WI (1998-January 2001)
Driver Services Assistant (Previously - Administrative Assistant)
Prepared spreadsheets, documents, invoices, and purchase orders
Ordered all supplies, answered telephones, assisted dispatchers
Entered daily cash receipts in AS400 and kept check register up-to-date
Calculated logger and stumpage contractors’ accounts payable checks
NORTHWESTERN MUTUAL LIFE – Wausau, WI (1998)
Administrative Assistant (Internship)
Transcribed documents, filed, answered telephone
Made Agent appointments, prepared Life Insurance Illustrations
SHELLEY R. CALLAHAN
113 CLAYTON STREET, WAUSAU, WI 54401
(715) ***-**** acxarx@r.postjobfree.com
PROFESSIONAL SKILLS AND RELATED CAPABILITIES
Word Adobe Contribute UltraTax Machine Transcription Outlook
Excel Adobe InDesign Deltek Adding Machine Internet
Access Adobe Acrobat Pro AS400 Keyboarding (80 WPM) Social Media
Publisher Adobe Photoshop Pro SpecLINK-E General Bookkeeping Windows 10
PowerPoint Creative Solutions CorelDRAW Payroll Accounting Deltek
VOLUNTEER EXPERIENCE
BECHER-HOPPE ASSOCIATES, INC. – Wausau, WI (2012-2016)
Employee Morale Committee (Volunteer)
WAUSAU AREA YOUTH BASEBALL – Wausau, WI (2003-2004)
Junior League Baseball Coach (Volunteer)
TOMAHAWK HIGH SCHOOL – Tomahawk, WI (1992-1994)
Cheerleading Coach (Volunteer)
ACTIVITIES AND HONORS
Member Wausau West High School Diamond Club and Football Booster Club (2004-2008)
Administrative Assistant Club member (1995-1998) Club President (1997-1998)
Student Ambassador at Northcentral Technical College (1997-1998)
Named to NTC’s President’s list six times (1995-1998) Outstanding Graduate (1998)
Member of Sigma Alpha Lambda Honor Society (1997-1998)
Member of Leaders for Tomorrow (1997-1998)
Received Lorraine Blieding scholarship from NTC Foundation (1997)
Sponsored food drive for Marshfield Ronald McDonald House (1997)
REFERENCES
MICHAEL KOWAL, PE
Senior Project Manager
Becher-Hoppe Associates, Inc.
330 N. 4th Street
Wausau, WI 54403
FRANK FERNANDES
Physics/Nanotechnology Instructor
Northcentral Technical College
1000 W. Campus Drive
Wausau, WI 54401
MARCIE AMAR, CPA
Accounting Supervisor
Aspirus
425 Pine Ridge Boulevard
Wausau, WI 54401
KRYSTLE GERTSCHEN, CPA
Manager of Financial Analysis
Marathon Cheese
304 East Street
Marathon, WI 54448
TINA GORDON, CPA
Vice President
Compass Insurance Services, Inc.
1205 Cedar Road
Kronenwetter, WI 54455
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