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Administrative Assistant Manager

Location:
Wausau, Wisconsin, United States
Posted:
October 29, 2016

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Resume:

SHELLEY R. CALLAHAN

*** ******* ******, ******, ** 54401

715-***-**** acxarx@r.postjobfree.com

Dedicated, team oriented individual with over 18 years of administrative, marketing, and accounting experience seeking a full-time, challenging position with an innovative company.

EDUCATION

NORTHCENTRAL TECHNICAL COLLEGE (NTC) – WAUSAU, WI

Associate of Applied Science Degree Administrative Assistant Program

Graduation Date – (May 1998) Grade Point Average 4.0 (4.0 = A)

RELEVANT WORK EXPERIENCE

BECHER-HOPPE ASSOCIATES, INC. – Wausau, WI (June 2012-August 2016)

Administrative Services Manager

Assisted engineers/architects with preparing and assembling project manuals/plans

Uploaded/monitored projects on Quest CDN, tabulated bids, assembled contracts

Prepared project sheets, resumes, and templates for Request for Proposals (RFPs)

Prepared company templates, forms, spreadsheets, and Employee Handbook

Designed advertising postcards, flyers, brochures, ads, holiday card, and presentations

Monitored and updated company website (www.becherhoppe.com) and Facebook

Managed company credit cards, office equipment, and contracted services

Ordered supplies/promotional items, answered telephone, processed mail, filed

Supervised Administrative Assistant, coded invoices, and prepared check requests

Renewed staff memberships/subscriptions; organized/volunteered at company events

Registered staff for conferences, training, and career fairs, including hotel and airfare

Organized and hosted conference hospitality rooms and banquets; attended career fairs

KOENIG & LUNDIN, S.C. – Wausau, WI (February 2001-June 2012)

Administrative and Accounting Assistant / Office Manager

Prepared letters and proofed all documents and correspondence for quality control

Ordered supplies and promotional items, answered telephone, filed, archived files

Created advertising brochures, newspaper ads, and PowerPoint presentations

Assisted in the preparation of business valuations and litigation support matters

Prepared payrolls, payroll reports, and income tax returns (electronically filed returns)

Created and monitored company website (www.klcpa.com)

M.S. CARRIERS (Formerly Interstate Trucking Corporation) – Merrill, WI (1998-January 2001)

Driver Services Assistant (Previously - Administrative Assistant)

Prepared spreadsheets, documents, invoices, and purchase orders

Ordered all supplies, answered telephones, assisted dispatchers

Entered daily cash receipts in AS400 and kept check register up-to-date

Calculated logger and stumpage contractors’ accounts payable checks

NORTHWESTERN MUTUAL LIFE – Wausau, WI (1998)

Administrative Assistant (Internship)

Transcribed documents, filed, answered telephone

Made Agent appointments, prepared Life Insurance Illustrations

SHELLEY R. CALLAHAN

113 CLAYTON STREET, WAUSAU, WI 54401

715-***-**** acxarx@r.postjobfree.com

PROFESSIONAL SKILLS AND RELATED CAPABILITIES

Word Adobe Contribute UltraTax Machine Transcription Outlook

Excel Adobe InDesign Deltek Adding Machine Internet

Access Adobe Acrobat Pro AS400 Keyboarding (80 WPM) Social Media

Publisher Adobe Photoshop Pro SpecLINK-E General Bookkeeping Windows 10

PowerPoint Creative Solutions CorelDRAW Payroll Accounting Deltek

VOLUNTEER EXPERIENCE

BECHER-HOPPE ASSOCIATES, INC. – Wausau, WI (2012-2016)

Employee Morale Committee (Volunteer)

WAUSAU AREA YOUTH BASEBALL – Wausau, WI (2003-2004)

Junior League Baseball Coach (Volunteer)

TOMAHAWK HIGH SCHOOL – Tomahawk, WI (1992-1994)

Cheerleading Coach (Volunteer)

ACTIVITIES AND HONORS

Member Wausau West High School Diamond Club and Football Booster Club (2004-2008)

Administrative Assistant Club member (1995-1998) Club President (1997-1998)

Student Ambassador at Northcentral Technical College (1997-1998)

Named to NTC’s President’s list six times (1995-1998) Outstanding Graduate (1998)

Member of Sigma Alpha Lambda Honor Society (1997-1998)

Member of Leaders for Tomorrow (1997-1998)

Received Lorraine Blieding scholarship from NTC Foundation (1997)

Sponsored food drive for Marshfield Ronald McDonald House (1997)

REFERENCES

MICHAEL KOWAL, PE

Senior Project Manager

Becher-Hoppe Associates, Inc.

330 N. 4th Street

Wausau, WI 54403

715-***-****

FRANK FERNANDES

Physics/Nanotechnology Instructor

Northcentral Technical College

1000 W. Campus Drive

Wausau, WI 54401

715-***-****

MARCIE AMAR, CPA

Accounting Supervisor

Aspirus

425 Pine Ridge Boulevard

Wausau, WI 54401

715-***-****

KRYSTLE GERTSCHEN, CPA

Manager of Financial Analysis

Marathon Cheese

304 East Street

Marathon, WI 54448

715-***-****

TINA GORDON, CPA

Vice President

Compass Insurance Services, Inc.

1205 Cedar Road

Kronenwetter, WI 54455

715-***-****



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