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Accounts Payable Administrative Assistant

Location:
Philadelphia, Pennsylvania, United States
Posted:
October 30, 2016

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Crystal S. Coles, M.B.A.

(215) ***-**** (215) ***-****

EDUCATION

DEVRY UNIVERSITY, Keller School of Business and Management, Philadelphia, PA Graduate Certificate in Business Intelligence Analytics 2016 Master of Business Administration 2015

TEMPLE UNIVERSITY 2012

Bachelor of Arts in Adult Organizational Development - GPA: 3.44 PROFESSIONAL EXPERIENCE

CONNECT AMERICA August 2016 to October 2016

Executive Assistant/Administrative Support

• Planned meetings and coordinate the agenda, process expense reports, prepare correspondence, greet visitors, plan group meetings and events.

• Applied business acumen, including planning and analytical skills, in all aspects of the job.

• Provided support for the entire Customer Care and Collections team.

• Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Completed projects assigned and follow-up on results. IMHOTEP CHARTER HIGH, Philadelphia, PA August 2014 to June 2015 Administrative Assistant

• Managed daily projects within specific timeframes under the direction of the Principal, Assistant Principal, and Director of Operations.

• Created reports, spreadsheets, Word documents, and PowerPoint presentations depicting student’s test scores, staff/school/parent events.

• Input and submitted accounts payable transmittal invoices for school business transactions.

• Performed HR functions by organizing employee forms and handling confidential information.

• Scheduled meetings, maintained records, and monitored department and program activities. OTHER EXPERIENCE

ARAMARK, Philadelphia, PA February 2012 to February 2013 Sr. Accounts Payable Clerk

• Reviewed all invoices for appropriate documentation and approval prior to payment.

• Printed and obtained signatures on all accounts payable checks.

• Input expense report data into the Oracle Financial System.

• Acted as a liaison between corporate and branch accounts payable departments.

• Maintained all accounts payable reports, spreadsheets, and corporate files.

• Prepared analysis of accounts, as required.

NATIONAL PARK SERVICE, Philadelphia, PA August 2009 to December 2009 File Manager

• Designed filing systems and ensured filing systems were maintained and up to date.

• Transferred and disposed records according to retention schedules and policies.

• Ensured protection and security of files and records.

• Advised staff on effective record-keeping guidelines and assisted on special projects involving high level of detail. SOFTWARE

Microsoft Office Suite, SQL Business Intelligence, Rattle, Visio, Oracle VOLUNTEER EXPERIENCE

CENTER FOR LITERACY, Philadelphia, PA August 2010 to January 2011 Tutor/Instructor/Mentor



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