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Remittance Analyst/Administrative Assistant

Location:
Wilmington, Delaware, United States
Posted:
October 30, 2016

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Resume:

P.O. Box ** Bryantown, MD ***** H 301-***-**** C 301-***-**** acxa3a@r.postjobfree.com

SUMMARY

A dedicated and accomplished Administrative Professional, with wide-ranging experience with invoice generation, billing, collections, reporting, typing, answering phones, sorting and posting. Takes on additional responsibilities and meets new challenges as a driven, results-focused team player. Makes strong contributions to long-term business success.

HIGHLIGHTS

●MS Office 2010 Suite

●Elite CMS

●Anybill

●Carpe Diem

●myCerts

●Word/Excel

●High volume invoicing

●Logical problem solver

●Resourceful and Proactive

●Detail-oriented

●Team player

●"Go to" person

Experience

INTERNATIONAL BROTHERHOOD OF TEAMSTERS, Washington, D.C.

Remittance Analyst _ August, 2016 to Present

Collection and reconciliation of monthly employer contributions

Check accuracy of bank and lockbox deposits

Enter deposits in Cash Receipts Journal

Date and separate copies of remittance reports

Notify employers of discrepancies and incomplete information on reporting forms

Analyze employer’s records for outage and perform file maintenance tasks required for upkeep and/or notify employer of discrepancy

Recordkeeping of employee/employer data

Monitor all computer listings for accuracy involving history and master file updates

Prepare delinquency letters to employers

Prepare monthly mailing of local union copies of contribution reports with contribution logs to local unions

Obtain and maintain current collective bargaining agreements for all employers

Initial set up of all new pension applications

Assist Fund Administrator and Benefits Manager as needed

Other duties as assigned

AMERICAN PETROLEUM INSTITUTE, Washington, D.C.

Senior Audit Billing Specialist May, 2011 –June, 2016

Overall audit invoice approval and facility invoice generation and collection processes for Monogram/APIQR programs. Review and approve Monogram/APIQR program Auditor invoices submitted for reimbursement of audit costs (both auditor personnel costs and associated travel costs). Create and distribute facility invoices for reimbursable audit services.

Track recurring issues with specific auditors and escalate as required

Responded to special projects and assignments requested by auditor

Assist with collections, approve audit invoices, and generate invoices which are sent to audit

facilities

Assist in resolution of customer overpayments and misapplied payments on facility invoices

Follow up with auditors to obtain audit invoices that have not been provided within the contractually specified period for audits performed

Suspends and cancels facilities in myCerts for no-payment of invoices

Maintain

Participate in domestic and worldwide Monogram/APIQR Auditor training conferences

WILMERHALE, LLP, Washington, D.C.

Billing Specialist March 2009-March 2011

Prepared and distributed monthly proformas, and made necessary corrections, as indicated by attorney, which included all split entries, write-ups, write-offs and transfer of time and disbursements from one client to another using Elite.

Completed client payment information to assist attorneys and secretaries.

Responded to special projects and assignments requested by attorney.

Elite Software

KATTEN, MUCHIN, AND ROSENMAN LLP, Washington, D.C.

Billing Coordinator April 2008-February 2009

Prepared and distributed monthly proformas, and made necessary corrections, as indicated by attorney, which included all narrative changes, split entries, write-ups, write-offs and transfer of time and disbursements from one client to another using CMS. Prepared write-off memo for all write-offs over $2,500 and submitted to managing partner for approval.

Responded to special projects and assignments requested by attorney.

Forecasted amounts for year-end collections.

CMS Software

MORGAN, LEWIS, AND BOCKIUS LLP, Washington, D.C.

Billing Assistant October 2005-November 2007

Prepared and distributed monthly pro formas, made all necessary corrections, as indicated by attorney, which included all split entries, write-ups, write-offs and transfer of time and disbursements from one client to another.

Prepared write-off memo for all write-offs over $5,000 and submitted to managing partner for approval.

Responded to special projects and assignments requested by attorney.

Elite software

AKIN, GUMP, STRAUSS, HAUER AND FELD, Washington, D.C.

Billing Specialist September 2002-August 2005

Prepared and distributed attorney’s bills and billing reconciliation. Prepared and distributed prebills at the beginning of the month, distribution of prebills and making necessary corrections, as indicated by attorney, which included all write-offs, write-ups, transfer of time and disbursements from one client to another, split entries and the preparation of electronic invoices, as necessary.

Responded to special projects and assignments requested by attorney.

Trained all new employees on billing procedures.

Served as backup for petty-cash clerk.

CMS Software

ARENT, FOX, KINTNER, PLOTKIN AND KAHN, Washington, D.C.

Billing Specialist August 2001-June 2002

Prepared and distributed monthly proformas, and made necessary corrections, as indicated by attorney, which included all split entries, write-ups, write-offs and transfer of time and disbursements form one client to another.

Served as backup for Billing Manager in her absence.

Responded to special projects and assignments requested by attorney.

Elite Software

REED SMITH, LLP, Washington, D.C.

Billing Coordinator April 2000-August 2001

Prepared and distributed monthly pro formas, and made necessary corrections, as indicated by attorney. Maintained accurate and up-to-date monthly status log of billing books. Monitored unresolved issues on client accounts. Followed up with partners and other legal personnel to ensure invoices were sent to clients and copies were returned to accounting.

Compiled client payment information to assist attorneys and secretaries.

Responded to special projects and assignments requested by attorney.

Elite Software

Additional Experience

SWIDLER BERLIN SHEREFF FRIEDMAN, LLP, Washington, D.C., Billing Specialist, May 1997-March 2000. Generated pre-bills and distributed to associate or secretaries. Trained billing secretaries on Elite software and ensured that secretaries were familiar with the firm’s billing policies and deadlines. Monitored monthly cycle.

Accounts Payable, July 1994-July 1997. Conducted daily check runs, contacted vendors and in-house personnel; entered vendor information; researched problem invoices; entered data for monthly telephone report; reconciled disbursement logs; and balanced cash book at the end of the month. Also, prepared checks for signature and mailing.

HAZEL AND THOMAS, P.C., Falls Church, Virginia, Accounts Payable, June 1986-July 1994. Responsible for cash disbursements, general account, including daily check requests and monthly expense reports. Also, typed, filed and handled any overflow work. Maintained a subsidiary ledger with cash receipts and disbursements on a daily basis and balanced with the general ledger. Processed monthly journal entries. Posted firm’s cost into Equitrac; received vouchers, receipts, invoices and other back-up supporting documentation necessary to make cash disbursements within the general accounts. Researched documents to ensure accuracy and accountability to avoid duplication or overpayment. Processed invoices and vouchers for disbursement and prepared checks for signature. Distributed or mailed payments as required. Processed voided checks, made journal entries and typed checks, letters, memoranda and other documents, as needed.

Time Entry Clerk, February 1986-June 1986. Inputted time sheets for all attorneys, legal assistants and clerks; performed timekeeper maintenance, assigned new timekeeper numbers and maintained timekeeper records. Prepared and distributed weekly error lists and timekeeper edits lists. Ran special time reports and answered questions for attorneys, legal assistants and secretaries. Trained secretaries in preparation of time sheets, and closed and balanced time-sheet totals on a monthly basis. Assisted billing clerks in entering itemized-expense entries and disbursing and mailing client invoices.

Education

POTOMAC SENIOR HIGH SCHOOL, Temple Hill, Maryland

Diploma



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