P.O. Box ** Bryantown, MD ***** H 301-***-**** C 301-***-**** acxa3a@r.postjobfree.com
SUMMARY
A dedicated and accomplished Administrative Professional, with wide-ranging experience with invoice generation, billing, collections, reporting, typing, answering phones, sorting and posting. Takes on additional responsibilities and meets new challenges as a driven, results-focused team player. Makes strong contributions to long-term business success.
HIGHLIGHTS
●MS Office 2010 Suite
●Elite CMS
●Anybill
●Carpe Diem
●myCerts
●Word/Excel
●High volume invoicing
●Logical problem solver
●Resourceful and Proactive
●Detail-oriented
●Team player
●"Go to" person
Experience
INTERNATIONAL BROTHERHOOD OF TEAMSTERS, Washington, D.C.
Remittance Analyst _ August, 2016 to Present
Collection and reconciliation of monthly employer contributions
Check accuracy of bank and lockbox deposits
Enter deposits in Cash Receipts Journal
Date and separate copies of remittance reports
Notify employers of discrepancies and incomplete information on reporting forms
Analyze employer’s records for outage and perform file maintenance tasks required for upkeep and/or notify employer of discrepancy
Recordkeeping of employee/employer data
Monitor all computer listings for accuracy involving history and master file updates
Prepare delinquency letters to employers
Prepare monthly mailing of local union copies of contribution reports with contribution logs to local unions
Obtain and maintain current collective bargaining agreements for all employers
Initial set up of all new pension applications
Assist Fund Administrator and Benefits Manager as needed
Other duties as assigned
AMERICAN PETROLEUM INSTITUTE, Washington, D.C.
Senior Audit Billing Specialist May, 2011 –June, 2016
Overall audit invoice approval and facility invoice generation and collection processes for Monogram/APIQR programs. Review and approve Monogram/APIQR program Auditor invoices submitted for reimbursement of audit costs (both auditor personnel costs and associated travel costs). Create and distribute facility invoices for reimbursable audit services.
Track recurring issues with specific auditors and escalate as required
Responded to special projects and assignments requested by auditor
Assist with collections, approve audit invoices, and generate invoices which are sent to audit
facilities
Assist in resolution of customer overpayments and misapplied payments on facility invoices
Follow up with auditors to obtain audit invoices that have not been provided within the contractually specified period for audits performed
Suspends and cancels facilities in myCerts for no-payment of invoices
Maintain
Participate in domestic and worldwide Monogram/APIQR Auditor training conferences
WILMERHALE, LLP, Washington, D.C.
Billing Specialist March 2009-March 2011
Prepared and distributed monthly proformas, and made necessary corrections, as indicated by attorney, which included all split entries, write-ups, write-offs and transfer of time and disbursements from one client to another using Elite.
Completed client payment information to assist attorneys and secretaries.
Responded to special projects and assignments requested by attorney.
Elite Software
KATTEN, MUCHIN, AND ROSENMAN LLP, Washington, D.C.
Billing Coordinator April 2008-February 2009
Prepared and distributed monthly proformas, and made necessary corrections, as indicated by attorney, which included all narrative changes, split entries, write-ups, write-offs and transfer of time and disbursements from one client to another using CMS. Prepared write-off memo for all write-offs over $2,500 and submitted to managing partner for approval.
Responded to special projects and assignments requested by attorney.
Forecasted amounts for year-end collections.
CMS Software
MORGAN, LEWIS, AND BOCKIUS LLP, Washington, D.C.
Billing Assistant October 2005-November 2007
Prepared and distributed monthly pro formas, made all necessary corrections, as indicated by attorney, which included all split entries, write-ups, write-offs and transfer of time and disbursements from one client to another.
Prepared write-off memo for all write-offs over $5,000 and submitted to managing partner for approval.
Responded to special projects and assignments requested by attorney.
Elite software
AKIN, GUMP, STRAUSS, HAUER AND FELD, Washington, D.C.
Billing Specialist September 2002-August 2005
Prepared and distributed attorney’s bills and billing reconciliation. Prepared and distributed prebills at the beginning of the month, distribution of prebills and making necessary corrections, as indicated by attorney, which included all write-offs, write-ups, transfer of time and disbursements from one client to another, split entries and the preparation of electronic invoices, as necessary.
Responded to special projects and assignments requested by attorney.
Trained all new employees on billing procedures.
Served as backup for petty-cash clerk.
CMS Software
ARENT, FOX, KINTNER, PLOTKIN AND KAHN, Washington, D.C.
Billing Specialist August 2001-June 2002
Prepared and distributed monthly proformas, and made necessary corrections, as indicated by attorney, which included all split entries, write-ups, write-offs and transfer of time and disbursements form one client to another.
Served as backup for Billing Manager in her absence.
Responded to special projects and assignments requested by attorney.
Elite Software
REED SMITH, LLP, Washington, D.C.
Billing Coordinator April 2000-August 2001
Prepared and distributed monthly pro formas, and made necessary corrections, as indicated by attorney. Maintained accurate and up-to-date monthly status log of billing books. Monitored unresolved issues on client accounts. Followed up with partners and other legal personnel to ensure invoices were sent to clients and copies were returned to accounting.
Compiled client payment information to assist attorneys and secretaries.
Responded to special projects and assignments requested by attorney.
Elite Software
Additional Experience
SWIDLER BERLIN SHEREFF FRIEDMAN, LLP, Washington, D.C., Billing Specialist, May 1997-March 2000. Generated pre-bills and distributed to associate or secretaries. Trained billing secretaries on Elite software and ensured that secretaries were familiar with the firm’s billing policies and deadlines. Monitored monthly cycle.
Accounts Payable, July 1994-July 1997. Conducted daily check runs, contacted vendors and in-house personnel; entered vendor information; researched problem invoices; entered data for monthly telephone report; reconciled disbursement logs; and balanced cash book at the end of the month. Also, prepared checks for signature and mailing.
HAZEL AND THOMAS, P.C., Falls Church, Virginia, Accounts Payable, June 1986-July 1994. Responsible for cash disbursements, general account, including daily check requests and monthly expense reports. Also, typed, filed and handled any overflow work. Maintained a subsidiary ledger with cash receipts and disbursements on a daily basis and balanced with the general ledger. Processed monthly journal entries. Posted firm’s cost into Equitrac; received vouchers, receipts, invoices and other back-up supporting documentation necessary to make cash disbursements within the general accounts. Researched documents to ensure accuracy and accountability to avoid duplication or overpayment. Processed invoices and vouchers for disbursement and prepared checks for signature. Distributed or mailed payments as required. Processed voided checks, made journal entries and typed checks, letters, memoranda and other documents, as needed.
Time Entry Clerk, February 1986-June 1986. Inputted time sheets for all attorneys, legal assistants and clerks; performed timekeeper maintenance, assigned new timekeeper numbers and maintained timekeeper records. Prepared and distributed weekly error lists and timekeeper edits lists. Ran special time reports and answered questions for attorneys, legal assistants and secretaries. Trained secretaries in preparation of time sheets, and closed and balanced time-sheet totals on a monthly basis. Assisted billing clerks in entering itemized-expense entries and disbursing and mailing client invoices.
Education
POTOMAC SENIOR HIGH SCHOOL, Temple Hill, Maryland
Diploma