Administrative Assistant

Terri Hallahan

*** ******** ******* ****. #***

North Palm Beach, FL 33408

561-***-**** mobile ~ **********@*****.***

Objective

To obtain a position within a stable professional firm that is in need of a stable professional employee.

Professional Experience

January 2016 to November 2016 – Worthington Charter High School on behalf of ALS Corporation

Located in West Palm Beach, FL

Executive Assistant to the Principal and Vice Principal

Job Purpose

The Executive Assistant is responsible for modeling the appropriate image for the company, creating a welcoming environment for students, staff, parents, and visitors, and providing administrative assistance and general office support to the Principal.

Primary Responsibilities

Effectively supports Principal and promotes positive school culture.

oConsistent high standard of professional conduct

oDemonstrated modeling of appropriate company image and school culture

oDisplayed professionalism in written and oral communication skills when interfacing with employees, students, family members, and community leaders

oPerformance of clerical related duties such as photocopying, faxing, filing, and collating

oDemonstrated ability to organize and prioritize large volumes of information and complex activities (i.e., management staff meetings, travel itineraries, professional conferences, and school departmental initiatives)

oEstablished, updated, and maintained filing system

Effectively performs all duties as assigned and necessary in order for the school and company to achieve its enrollment, academic, and behavioral goals and objectives.

oDemonstrated ability to speak with potential students and parents concerning enrollment

oSchool meets or exceeds FTE enrollment goals

oObservation of respectful and professional interaction with visitors while adhering to campus and company policy relating to visitors on campus

oCompleted E-Rate and Meal Benefits forms

Accurately manages personnel and payroll processes for all staff.

oProcesses and maintains hire packets and benefits information for all new employees

oAccurate reconciliation of daily Staff attendance with missing punches/times corrected

oAccurate daily employee absence report submitted to Principal in timely manner

oMonitors early/late leave and sick/vacation leave time with notification to Principal and affected staff as well as appropriate payroll adjustments for employees out of leave time

oCollects and files Absence/Early Leave/Tardy forms – review of personnel files

oAdditional Pay requests approved and submitted by established deadlines

oAccurate payroll reviewed each pay period and submitted for processing

oCordial and professional relationship maintained with the corporate Payroll Department

Efficiently manages budget and school-based funds.

oAdequately funded petty cash account

oAccurate and up to date budgeted funds requests and receipts

oTimely submission of monthly report of deposits and expenditures

oAccurate, up to date inventories of school/office supplies

oAccurate and up to date records of grant expenditures receipts and inventory

oAccurate and up to date vendor (i.e., snack / soda machines) funding log

oAccurate and up to date test Reimbursement Reports

oAccurate, up to date, and timely submission of mileage Reports

Performs all other duties as assigned, which are aligned in accordance with company policy and procedures that ensures goals and objectives are achieved.

November 2013 – January 2016 - PGA National Resort & Club, Palm Beach Gardens, FL

Sales/Marketing/Merchandising in three shops on property.

October 1995 – May 2011 – Palm Beach County Convention & Visitors Bureau and the PBC Convention Center

Executive Assistant at the Convention & Visitors Bureau – Began as records coordinator for the Group Sales department. I then moved into the position of Secretary for the VP of sales and Director of Sales. Included in that position was that I was also responsible for the Sales Managers and administrator of their sales software programs. I inputted sales leads, and then tracked the responses to the leads as well as producing daily, weekly and monthly reports as needed. Including overview of the Groups marketing material and annual marketing plans. The position also included receptionist capability, mail room procedures and all general office knowledge. Heavy use of Word, Excel, Outlook, PowerPoint and software created especially for our lead tracking and client database.

The Palm Beach County Convention Center opened under the management of the Palm Beach County Convention & Visitors Bureau. I then began working for the General Manger in charge of the management for two years. In addition to working closely with the GM with meetings, calendars, monthly newsletter and assisting with tours and events. Also I arranged meetings and travel and was in charge of the Convention Centers reporting of leads and bookings in the Center.

November 1990 to October 1995 – Macy’s (formerly Burdines) – Palm Beach Mall, Boca Town Center and the Wellington Mall

I started in the sales department for cosmetics. Heavy customer service and sales. I then moved on to become the assistant to the Manager of the Wellington Green Mall. We oversaw the building of the new store and all hiring for the entire store. I worked closely with all department managers in their management of their departments. Also I set up all corporate meetings with management and vendors as needed.

Education

Graduated in 1983 with diploma from Twin Lakes High School in West Palm Beach, FL

(Currently named Palm Beach Lakes HS)

K-8 all in West Palm Beach, FL

Extensive knowledge and able to learn and adapt easily to any software programs and office procedures.

Professional References

Cassandra Oliver, Principal

Worthington Charter High School

1711 Worthington Road

West Palm Beach, FL 33409

Email: *********.******@***.*********.***

Phone: 561-***-****

Brian Bianco, Assistant Principal

Worthington Charter High School

1711 Worthington Road

West Palm Beach, FL 33409

Email: *****.******@***-*********.***

Racquel Domond, Data Specialist

Worthington Charter High School

1711 Worthington Road

West Palm Beach, FL 33409

Email: *******.******@***.*********.***

Phone: 561-***-****

Ken L. Foster

Former GM of the Palm Beach County

Convention Center

Former Palm Beach County Commissioner

Currently working at the Palm Beach County Sheriff’s Dept.

Phone: 561-***-****

Steve Crist, Associate V.P. of Groups

and Meetings Dept.

Palm Beach County Convention & Visitors Bureau

1555 Palm Beach Lakes Blvd. Suite 800

West Palm Beach, FL 33401

Email: ******@***********.***

Phone: 561-***-****

Connie Hunter, Sr. Director of Sales

Palm Beach County Convention & Visitors Bureau

1555 Palm Beach Lakes Blvd. Suite 800

West Palm Beach, FL 33401

Email: *******@***********.***

Phone: 561-***-****

Sergio Piedra, Director of Leisure Product

and Development

Palm Beach County Convention & Visitors Bureau

1555 Palm Beach Lakes Blvd. Suite 800

West Palm Beach, FL 33401

Email: *******@***********.***

Phone: 561-***-****

Eda Ruddock, Director of Sales, North America

Palm Beach County Convention & Visitors Bureau

1555 Palm Beach Lakes Blvd. Suite 800

West Palm Beach, FL 33401

Email: ******@***********.***

Phone: 561-***-****

Sophie Gaeta, Senior Director of Airlift Dev.

Palm Beach County Convention & Visitors Bureau

1555 Palm Beach Lakes Blvd. Suite 800

West Palm Beach, FL 33401

Email: ******@***********.***

Phone: 561-***-****

Eda Ruddock, Director of Sales – North America

Palm Beach County Convention & Visitors Bureau

1555 Palm Beach Lakes Blvd. Suite 800

West Palm Beach, FL 33401

Email: ********@***********.***

Phone: 561-***-****

Belinda Wilt, formerly at PGA National

Phone: 561-***-****

Janice Falk, formerly at PGA National

Phone: 561-***-****

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