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Administrative Assistant

San Antonio, Texas, United States
January 02, 2017

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Bertha Moreno

**** ***** ****** ****** 210-***-****

San Antonio, Texas 78201


Wayland Baptist University

Currently pursuing Bachelors of Applied Science Degree in Business Management

Full Time Student status

Texas A&M Engineering Extension Service, San Antonio Training Division

January 1989 to July 1989

Business Technology Certificate


TriStarr Personnel Agency August 2016 to Present

Intergovernmental Relations and Communications Coordinator Temporary Assignment at

San Antonio Housing Authority

-Assist with coordinating and communicating SAHA activities to elected officials

-Assist program staff in the advancement of projects through local, state and federal contacts and agencies

-Compile and research data regarding legislative issues of interest to ensure the Housing Authority’s interests are represented during the legislative process.

-Assist with “Citizens to be Heard” meetings; oversee sign in and program assistance process

-Coordinate with other housing authorities, community partners and nonprofits to advance similar missions

-Assist the Policy, Planning & Public Affairs Officer and Communications Manger as needed in the coordination of SAHA special events.

-Represent SAHA at meetings, seminars and forums

-Media outreach and inquiries

-Prepare Memos for Senior Executives who serve on Committee Meetings

-Respond to inquiries regarding Housing Authority programs and service issues from elected officials, program participants, citizens attending board meetings, in house staff, community groups, other housing authorities, business leaders, and governmental agencies; and follow up as directed

Bertha Moreno

Youth Empowerment Services, Inc. October 2000 to June 2016

School Office Coordinator

(Public Education Information Management System)

Manage student records and data, which entails

-Student registration and enrollment process along with student withdrawal procedures to ensure all required data and documentation is accurately processed, collected, and verified

-Report student data in the SQL format required by the Texas Education Agency

-Consistently meet all deadlines and with accuracy

-Maintain data confidentiality and integrity and ensure all student records are kept in an organized manner and secured at all times.

-Submit daily and weekly audit reports to Superintendent and Board Members

-Analyze student data reports and prepare data for auditing purposes

-Process requests for student records and transcripts electronically to other public schools and higher education institutions

-Manage student immunization records and ensure records are updated and in compliance with Texas Department of Health and Human Services

St. Bonaventure Catholic Church January 1997 to June 1997

Secretary/Bookkeeper temporary part time

-Manually processed semi-monthly and monthly payroll

-Processed Accounts Payable and Receivable items in a timely manner

-Assisted Pastor with weekly church bulletin

-General Office duties

San Antonio Alternative Housing Corporation July 1996 to January 1997

Administrative Assistant temporary part time

-Assisted Housing Counselor with processing employment verifications and background checks for Housing Program clients

-Performed various general office duties

Bertha Moreno

Diamond Shamrock July 1991 to June 1996

Benefits Specialist (August 1994 to June 1996)

-Verified and processed insurance enrollment forms for all levels of employees

-Verified weekly and semi-monthly insurance premiums through payroll deductions

-Researched employee inquiries regarding issues with benefit deductions

-Conducted employee information presentations and open enrollment meetings

-Prepared and maintained employee files, assuring accuracy, compliance and confidentially

Payroll Specialist (July 1991 to August 1994)

-Assisted with preparation of payroll, entering hours, deductions, rate changes, and transfers

-Entered new hires, processed employee changes to voluntary deductions

-Processed manual checks such as terminations and discrepancies

-Prepared and processed weekly hourly payroll and semi-monthly salaried payroll for approximately 1000 employees locally and nationally

-Prepared and processed garnishments

-Calculated new hire pay, termination pay, and any required adjustments to normal pay

-Calculated bonuses as requested

-Communicated with the Human Resources Department to ensure the integrity of the payroll data related to new hires, terminations, transfers and rate changes

-Ensured that computing, withholding, and deductions were done correctly

-Monitored payroll audit reports to ensure complete and accurate employee data was processed according to wage and hour laws

-Processed employment verification forms

-Assisted in special projects as assigned by management

-Contributed to team effort by accomplishing related duties as needed

Parents Anonymous, Inc. June 1990 to July 1991

Office Manager / Bookkeeper

-Manually processed semi-monthly payroll

-Processed monthly invoices and assisted auditors with year-end budgeting

-Prepared all related payroll reports including tax deposits, W2 Forms, 941 Quarterly filings, and other year-end reports

-Assisted independent auditors in their performance of annual audit, answered questions, located materials, data, and documents, presented standard operating procedures and policies as requested

Gill Savings July 1989 to June 1990

Payroll Clerk

-Assisted with processing semi-monthly payroll for approximately 4,000 employees

-Reviewed and monitored payroll reports to maintain accuracy

-Entered new employee data as well as various payroll items


-Excellent skills with MS Office: Word, Excel, Outlook, PowerPoint

-Excellent oral and written communication skills

-Ability to prioritize and accomplish multiple tasks under tight deadlines

-Attendance processing for 400+ students generating approximately $1.8 million per school year

-Payroll processing for 2500+ employees


-Full charge bookkeeping

-Financial Reporting

-Strong work ethic: committed to high-quality work, punctual and good attendance

-Ability to work alone and with others and able to interact with all levels of employees

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