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Manager Executive Assistant

Location:
Austin, Texas, United States
Salary:
90k
Posted:
October 10, 2016

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Resume:

LANDRY JONES

EXECUTIVE SUMMARY

An Executive Assistant, Office Manager and Assistant Corporate Secretary capable of enabling the effectiveness of leaders. A positive, detail-oriented professional with experience in the real estate, energy, and health and wellness sectors. Thrives in fast-paced environments requiring a high degree of organization, tact with sensitive information and situations, and problem-solving ability. Demonstrated successes handling complex compliance issues, providing research to support organizational initiatives, liaising between clients, governmental agencies, and private enterprises, and managing strategic communications. A team player with a strong academic background and motivation to be a contributing member to a growing company.

EDUCATION

Master of Arts (Couple and Family Counseling) 3.96/4.0 GPA. University of Colorado at Denver (Denver, CO)

Bachelor of Science (Food Science & Human Nutrition). 3.7/4.0 GPA Colorado St. University (Fort Collins, CO)

FUNCTIONAL EXPERTISE

• Executive Support and Scheduling

• Office Administration and Organization

• Reporting and Decision Support

• Handling Confidential Information

• Managing Client Relationships

• Compliance Management

• Strategic Communications/ Networking • Executive Coaching/ Employee Training

FUNCTIONAL EXPERTISE DEMONSTRATED

CCNG, INC. October 2014 – Present

A diversified holding company with ~200 employees and 52 entities and interests in oilfield services, residential and commercial real estate, and the Spanish Oaks Golf Club in Bee Cave, Texas.

Executive Assistant to Daniel B. Porter, Chairman and CEO, Office Manager, and Assistant Corp. Secretary

Oversees management of the executive headquarters (mail, supplies, ad hoc assistance, etc.), delegates and tracks administrative projects, and supports Mr. Porter as needed.

• Executive Support and Scheduling: Leads on-call professional and personal support for the Chairman and CEO. Facilitates a rigorous meeting schedule by maintaining Mr. Porter’s calendar and researching and drafting briefings for Mr. Porter prior to C-level meetings. Organizes 10+ regional and international trips per month, procuring all accommodation, logistics, and local personnel services.

• Office Administration and Organization: Leads multiple projects at the Headquarters, including the creation of the Firm’s website, office design and logistics, and branding for inter-company communication. Maintains the Firm’s org charts and supports HR, co-chairing the first-round selection committee for new hires. Coordination of a 20-person design team’s plans, legal documents, design charrettes, and interactions regarding a world class commercial real estate development larger than 1 MM square feet.

• Handling Confidential Information: Supports Mr. Porter during sensitive professional situations involving senior-level multimillion dollar contracts, C-level relationships, and senior-level HR decisions. Enables the CEO to successfully manage a high volume of projects by reading and prioritizing all incoming communication. Drafts 100+ letters, emails, and legal documents weekly for Mr. Porter. Manages organization and compliance regarding Corporate Documents for all entities, updating, notarizing, and executing as appropriate.

iGNITE YOUR LIFE August 2013 – September 2014

A physical, mental, and spiritual training organization with 11 employees and ~$300,000 in annual revenues.

Office Manager/Communications Manager

Managing the collection, editing, and transmission of client communications through various channels, including via email, through social media, and through the Organization’s website.

• Office Administration and Organization: Enhancing the quality of Company communications by supporting assertions and theories drafted for Company newsletters, journals, etc. with references to relevant scientific, social science, and other studies/papers published in peer-reviewed journals.

• Managing Client Relationships: Successfully owning the digital presence of the Organization on various social media and other digital platforms, increasing engagement and community count. E.g. increased community size on Twitter by 400% in 4 months. Successful management of the Organization’s CRM system, including its referral tracking/management platform Monarch Money.

• Reporting and Decision Support: Providing regular reports (~4/mo.) to Company leadership on key performance indicators (KPIs) related to company communications, including presentations and other contributions to leadership meetings.

TEXAS NEUROREHAB CENTER August 2013 – September 2014

A nonprofit specialized treatment facility with ~300 employees providing complex medical and brain injury rehab, chemical dependency treatment for adults, and neuropsychiatric treatment for youth.

Adolescent Treatment Technician

Provides treatment services for clients and their families in a variety of modalities within treatment frameworks provided by the State of Texas and the American Counseling Association (ACA).

• Office Administration and Organization: Drafting and filing formal documentation for ~80 client events per week, recording details of interactions in the Organization’s ERP system and filing physical copies appropriately for audit, insurance, and other record keeping purposes. Successfully working with a variety of public institutions, including the Department of Family and Protective Services (DFPS) and others, to file reports mandated by State and Federal laws.

• Compliance Management: Synthesizes patients’ medical histories, professional observations, and research on known conditions to formulate diagnostic and statistical manual (DSM)-compliant diagnoses for ~8 cases and 6 treatment groups simultaneously, informing the clients’ qualification for insurance benefits.

• Handling Confidential Information: Navigates the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the American Counseling Association (ACA)’s communications guidelines as they pertain to extremely confidential information (e.g. substance abuse, suicide attempts, domestic violence).

• Managing Client Relationships: Managing benefits administration for ~8 cases simultaneously, acting as liaison between clients, their families, and insurance claims adjusters to complete benefits authorizations.

OTHER RELEVANT INFORMATION

Computer skills: MS Office Suite, DocVue, Mac iWork Suite, Wordpress, Ppt., FB. Typing at ~85 WPM.

Other Awards/Achievements: Public Notary for The State of Texas, Dean’s Leadership Council Member, Colorado State University (2008)

Other Languages Spoken: French (Intermediate).

Interests: Health and wellness especially yoga, faith, and nutrition.



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