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Executive Assistant Manager

Location:
Charlotte, North Carolina, United States
Salary:
33,000
Posted:
October 11, 2016

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Resume:

ELAINE WOODS

**** ******** ******** ***** *********, NC 28215 704-***-**** acwz6z@r.postjobfree.com

OVERVIEW

Professional administrator with extensive knowledge in administrative support, basic financial accounting, tax preparation, grants processing and strong customer support. Excellent organization skills, a team advocate providing extensive levels of efficiency, accuracy, dependability, research and professionalism. Achieve high performance outcomes by demonstrating leadership, self-motivation, multi-tasking, and team leadership.

COMPUTER SKILLS

Microsoft Office 2007 (Word, Power Point, Excel, Access, Publisher), Adobe, Notary Public, Internet: Outlook, Design & Page Layout, PeopleSoft, SurveyMonkey, GovDelivery, Plateau, Tax Software, Power Church Plus, CVOC Drivers Training, MUNIS Financial System, Banner Financials, Internet Explorer, and Google Mail and Calendar

PROFESSIONAL EXPERIENCE

UNIVERSITY OF NC AT CHARLOTTE – Charlotte, NC May 2016 – June 2016

Administrative Support Specialist

Office coordination with team members assisting students, Pls, internal and external

partners as necessary. Streamlined report processing and student hiring and

supervision.

Administrative support to the Director assisting with projects, presentations and surveys.

Assisted with budgets, special events, financials, grant accounting, and p-cards entries.

Coordination of programs with outside partners (Regional Storm Water Partnership,

Charlotte Water and Mecklenburg County Solid Waste), Assisted the CALM (Coal Ash

and Liquid Management Office seminars and meetings) as needed.

Maintained data records, student and university files and other duties as directed.

CITY OF CHARLOTTE – Charlotte, NC February 2007 – August 2015

Office Assistant V – February 2007 – November 2013

Administrative Office I – Grant Support Specialist (Promotion) –

November 2013 – August 2015

Supported the Community Engagement Neighborhood Matching Grant Program as a grant monitor within Neighborhood and Business Services by assisting City of Charlotte neighborhoods and businesses.

Assisted and supported the following programs; Neighborhood Matching Grants (NMG), Mayors Mentoring Alliance, Mayors Youth Employment, Quality of Life Study, MUNIS, City Council Projects, Neighborhood Board Retreat, Neighborhood Awards Program, and other programs and special projects as needed.

Administrative support to the Division Manager with PowerPoint presentations, staff hiring, travel arrangements, p-card entries as well as other duties.

Attended mediations for neighborhoods and outside customers to settle disputes and assurance to achieve a positive and lasting outcome.

Planning coordinator for meetings, events, student interns and volunteer programs.

Notary assistant for various departments within Neighborhood and Business. Assisted with hiring of staff, scheduling meetings, compiling presentation information and program materials for departmental events.

Extensive internal and external communications with staff, Charlotte City Council, other City departments, neighborhoods, businesses, and board review teams.

LIVINGSTONE COLLEGE – Salisbury, NC March 2003 – January 2007

Executive Assistant

Executive Assistant to the Vice President and Dean of Academic Affairs providing support to faculty, staff and students as well as outside entities.

Monitored and processed faculty records, files, teaching loads, forms, syllabi, exams, roll books, and dossiers/resumes.

Assisted with NCATE (National Council of Accreditation of Teacher Education) by gathering related educational materials. Administered travel arrangement, meetings and assured all related educational documents, reports, and materials was in place for the NCATE assessment.

Worked with the Title III Federal Government Grant Programs assuring budgeting and grant materials for grant approval was accurate.

Supervised work-study students, assigned daily assignments and maintained time sheets. Tracked and monitored student attendance, grades, and class loads.

CONTINENTAL TIRE NORTH AMERICA, INC - Charlotte, NC November 1995 – April 2003

Administrative Assistant

Administrative support liaison for directors, managers, chemists and engineers.

Created PowerPoint presentations, reports, and correspondence for senior managers.

Administered travel arrangements - domestic and international and calendars.

Updated standard practices and design guides to meet quality control standards.

Administered data input to the Information Management System (IMS), updating and revising Cure Tire standards. Researched and solved problems for chemists and engineers regarding specifications. Monitored ISO updates for department standard requirements and auditing.

Served as coordinator for company events and volunteer programs.

Notary services as needed.

Restructured Research Library within the department that resulted in a more efficient process for tire materials, design journals and technical papers for easier access.

MOUNT MORIAH PRIMITIVE BAPTIST CHURCH, INC. September 2000 - Present

Financial Secretary – Part Time

Administer weekly finances for overall Church operations.

Balance weekly membership offerings and submit bank deposits.

Generate monthly and quarterly financial reports for church conferences.

Produce board reports for the Pastor, Deacons and church membership.

Input membership tithes and offerings and distribute membership contribution envelopes

Budget Committee member. Overseer a $100,000 campaign for the church debt retirement by membership purchasing stone engraved bricks. Assisted with other fundraisers (a $10,000 Matching Grant from the City of Charlotte for landscaping).

EDUCATION

Central Piedmont Community College, Charlotte. NC

Secretarial Science Program

Johnson C. Smith University, Charlotte, NC

Basic Accounting and Time Management

IBM Corporation – Computer Operator Certificate

Central Piedmont Community College, Charlotte, NC – Notary Public

OTHER SKILLS

Grant Processor and Monitor / General Accounting / Finance / Payroll

Graphic Design, Professional Tax Preparer

References

Regina Guyer

Former Employee

UNC Charlotte

704-***-****

Email: acwz6z@r.postjobfree.com

Dr. Ann Morris

Retired Dean and VP of Academic Affairs

Livingstone College

864-***-****

Tom Warshauer

Manager – Community Engagement

City of Charlotte

704-***-****

Eric Nelson

Manager – Economic Development

City of Charlotte

704-***-****

Billye Roper

Treasurer – Mt. Moriah P. B. Church

704-***-****



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