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Administrative Assistant

Location:
Colorado Springs, Colorado, United States
Salary:
$38,000 - $40,000
Posted:
October 07, 2016

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OBJECTIVE

Experienced Administrative Assistant who looks forward to being an essential part of a company that will benefit from my diverse experience supporting an executive team, which will enable me to utilize my organizational skills and ability to work well with people - making a positive contribution to the company.

SKILLS

Outstanding written and verbal communication skills

Flexible team player

Exceptional interpersonal skills

Self management

Planning skills

Ability to multi-task

Keen attention to Detail

Relevant work experience

EDUCATION

Adams City High School – Diploma 1977

Community College of Denver – General Studies

Pueblo Community College – Library Technician

EXPERIENCE

The Colorado Lottery (Temporary through Express Employment Professionals)

Executive Assistant July 2016 – Present

Provide secretarial and administrative support to the Director and Senior Staff

Schedule video and conference rooms

Prepare Commission Meeting packets and distribute

Act as Secretary at the Commission Meeting by transcribing meeting minutes

Take meeting minutes for the Management Team meeting and distribute

Help with preparation of the Monthly Report

Make travel arrangements and schedule the Lottery vehicle for travel

Express Scripts, Inc., Pueblo, Colorado

Administrative Assistant II May 2015 – July 2016

Supported the Director and Management Team, with coordinating site activities by preparing materials for meetings, presentations, and organizing special company events

Prepared, tracked, and maintained daily and monthly statistical reports

Maintained Outlook calendars for management

Submitted expense reports

Made travel arrangements for the Director and Site Leadership in Concur Travel

Assisted with onboarding of executive employees and annual hiring program

Sent site communications and prepared for site fundraisers

Ordered office supplies and shopped for food for site events

MHA Petroleum Consultants LLC, Denver, Colorado

Administrative Assistant September 2010 – May 2016

Assisted Principals and Engineers with reservoir evaluations and year-end reports

Researched and retrieved articles from various petroleum magazines

Maintained the company electronic library and Iron Mountain storage

Managed office services for kitchen supplies, catering events

Ability to conduct cost analysis and comparison reports

Coordinated the annual marketing program by sending a gift to top clients, and Christmas cards to all clients

Acquired passports quickly for executive management

Created and maintained organizational chart

Supported sister company with administrative and accounts payable work in BOLO program

Home Care for a Parent, Northglenn, Colorado

Caregiver for Mother August 2009 – September 2010

Lanx, Inc. (Zimmer Biomet), Broomfield, Colorado

Front Office Coordinator to Office Manager October 2007 – August 2009

Coordinated internal office move to another facility

Managed day-to-day operations of site by overseeing all front office activities

Created and maintained detailed expense tracking for office supplies ordered

Established and maintained a compliant personnel record filing system

Developed and maintained New Employee Packet, and conducted New Employee Orientation

Provided clerical support for the Front Office Coordinator

Maintained all phone and information lists

Scheduling meetings and organizing catering events

Comprehensive Software Systems (CSS), Golden, Colorado

Receptionist and Administrative Assistant June 2006 – September 2007

Arranged interviews, updated and prepared New Hire Packets

Processed employment verifications and background checks

Processed paperwork for new/exiting employees, and filed personnel records

Entered personnel and benefit data into industry specific software

Organized catering and ordered kitchen and office supplies

Made travel arrangements

Created and maintained the employee recognition program

Submitted employee birthdays to newsletter staff



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